Directory mail merge skips entries

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Pearkuu - 07 Apr 2006 16:13 GMT

When I set up to mail merge a directory, the merge form has four repeats of
the merge fields, each ending with "next record" mergefield. When I print to
a document for more than 4 records (the total is about 500), the printed
document skips the 5th record. What so I need to do to have the directory
use all of the records? I am using Microsoft Office with Excel and Word on
Windows XP. The Office is Student and Teacher Edition 2003

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Doug Robbins - Word MVP - 07 Apr 2006 19:19 GMT

In a Directory Mail Merge you really only need one set of mergefields -
nothing else. I am not sure why you have four sets, but you definitely do
not need a <<Next Record>> field after the fourth set of merge fields.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

> When I set up to mail merge a directory, the merge form has four repeats
> of
[quoted text clipped - 4 lines]
> use all of the records? I am using Microsoft Office with Excel and Word on
> Windows XP. The Office is Student and Teacher Edition 2003

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Graham Mayor - 08 Apr 2006 06:43 GMT

Remove the next record field from the end of the last of the four entries.

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> When I set up to mail merge a directory, the merge form has four
> repeats of the merge fields, each ending with "next record"
[quoted text clipped - 3 lines]
> using Microsoft Office with Excel and Word on Windows XP. The Office
> is Student and Teacher Edition 2003

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Pearkuu - 08 Apr 2006 19:39 GMT

> When I set up to mail merge a directory, the merge form has four repeats of
> the merge fields, each ending with "next record" mergefield. When I print to
> a document for more than 4 records (the total is about 500), the printed
> document skips the 5th record. What so I need to do to have the directory
> use all of the records? I am using Microsoft Office with Excel and Word on
> Windows XP. The Office is Student and Teacher Edition 2003

Thank you, that did the trick.

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