how do I change or add a new field in a data source?

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Toody - 08 Apr 2006 04:49 GMT

Hi, I'm using a data source from a Word 97 document. In Word 97, I used to be
able to change or add a field by entering a new column and title wherever I
wanted to. However, in Word 2003, I'm not allowd to do this. How can I change
the field title in the Word 97 document in Word 2003? For instance, I would
like to change the field that labeled "Phone1" to "Home Phone."

I am able to merge the old datasource with a Word 2003 document without any
problem. I read somewhere that I could use Access, but I don't have that
program.

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Charles Kenyon - 08 Apr 2006 05:55 GMT

First, no spaces allowed in merge field names. So HomePhone is OK, Home
Phone is not.

What is preventing you from adding a column?

If you change the title on a field, previously created merge documents may
not work. (They won't if they are looking for that field.)

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Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
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> Hi, I'm using a data source from a Word 97 document. In Word 97, I used to
> be
[quoted text clipped - 10 lines]
> problem. I read somewhere that I could use Access, but I don't have that
> program.

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Toody - 08 Apr 2006 17:48 GMT

The problem is that when I add a new column to the data source over an old
column heading, Word just adds the new column and heading -- but does not
replace the old one -- and the old heading and information get moved over.

> First, no spaces allowed in merge field names. So HomePhone is OK, Home
> Phone is not.
[quoted text clipped - 17 lines]
> > problem. I read somewhere that I could use Access, but I don't have that
> > program.

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