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GH - 10 May 2006 05:53 GMT

I have 2 Regions called Region 1 and Region 2. Reg 1 has 4 divisions; Div 1,
div 2 etc. Reg 2 has only 2 divisions. Can I create a mergeed document that
creates the line "Your region 1 has the following divisions: ........(it
would then say 1 2 3 & 4)". For the reg ion 2 document it would only have
division 1 & 2.

I know this is confusing but the data I am trying to merge has many more
regions and divisions.

Thanks.

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Cindy M -WordMVP- - 10 May 2006 11:00 GMT

Hi =?Utf-8?B?R0g=?=,

> I have 2 Regions called Region 1 and Region 2. Reg 1 has 4 divisions; Div 1,
> div 2 etc. Reg 2 has only 2 divisions. Can I create a mergeed document that
[quoted text clipped - 4 lines]
> I know this is confusing but the data I am trying to merge has many more
> regions and divisions.

In the mail merge FAQ on my website, take a look at the discussion on
one-to-many mail merges. There are links to examples of the three workarounds
discussed. From your description, the KB article using SET and IF fields should
work...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :-)

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Doug Robbins - Word MVP - 10 May 2006 11:06 GMT

Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:

See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at

http://homepage.swissonline.ch/cindymeister/mergfaq1.htm#DBPic

Or take a look at the following Knowledge Base Article

http://support.microsoft.com/default.aspx?scid=kb;en-us;211303

http://www.knowhow.com/Guides/CompoundMerges/CompoundMerge.htm

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I have 2 Regions called Region 1 and Region 2. Reg 1 has 4 divisions; Div
>1,
[quoted text clipped - 8 lines]
>
> Thanks.

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