Can a word mail merge output each page as a different file?

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Stephen G. - 26 May 2006 11:57 GMT

I work in a school and next year will be working with access to do
supplementary reports for pupils. However this year I have designed the
reports in word and can mail merge the pupil details to the report. This
gives me a 555 page document. I would rather have 555 documents that I could
sort into Form Year and Group for teachers to fill in the details. Is there a
way I can merge to seperate files rather than pages - I could use a file
naming convention of year group surname chosen name (the merge fields) to
make the filenames unique and easy to sort into seperate folders.

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Doug Robbins - Word MVP - 26 May 2006 13:05 GMT

See the "Individual Merge Letters" item on fellow MVP Graham Mayor's website
at:

http://www.gmayor.com/individual_merge_letters.htm

If you are using Word XP or later, the "Add-in to Merge Letters to Separate
Files" that I have written and that can be downloaded from that site will
allow you to create each letter as a separate file with a filename taken
from a field in the data source with a minimum of fuss.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

>I work in a school and next year will be working with access to do
> supplementary reports for pupils. However this year I have designed the
[quoted text clipped - 6 lines]
> naming convention of year group surname chosen name (the merge fields) to
> make the filenames unique and easy to sort into seperate folders.

Reply to this Message