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MS Office Forum / Word / Mailmerge and Fax / June 2006email merge
Hi, I'm trying to do a email merge in word 2003. The directions say to go to Tools, Letters and Mailmerge and under select document type, click E-mail message. The problem is under select document type, I have letters, envelopes, labels, and directory. How can I add email messages? Use a letter type mail merge main document and when you go to execute the merge, one of the available destinations will be email. When you select that destination, a dialog box will appear in which you select the field in the data source that contains the email addresses.  SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Hi, I'm trying to do a email merge in word 2003. The directions say to go > to > Tools, Letters and Mailmerge and under select document type, click E-mail > message. The problem is under select document type, I have letters, > envelopes, labels, and directory. How can I add email messages? does it matter which email application I use, outlook express or microsoft outlook? > Use a letter type mail merge main document and when you go to execute the > merge, one of the available destinations will be email. When you select [quoted text clipped - 6 lines] > > message. The problem is under select document type, I have letters, > > envelopes, labels, and directory. How can I add email messages? Word should work with either of them, but it merge to "HTML format" when it sends via Outlook Express. Peter Jamieson > does it matter which email application I use, outlook express or microsoft > outlook? [quoted text clipped - 12 lines] >> > message. The problem is under select document type, I have letters, >> > envelopes, labels, and directory. How can I add email messages? First, make sure that the e-mail program you want to use is set up to be the default e-mail program (e.g. via Internet Explorer > Tools . Internet Options > Programs. Find the WIN.INI file in your Windows folder (typically c:\WINDOWS), make a backup copy of it, and open it in Notepad. Ensure that the following text is in there, and add it if not [Mail] MAPI=1 CMCDLLNAME32=mapi32.dll CMCDLLNAME=mapi.dll CMC=1 MAPIX=1 MAPIXVER=1.0.0.1 OLEMessaging=1 You will need to close all copies of Word before this change has a chance of taking effect. It is probably safest to restart Windows to be completely sure. If that isn't enough, you may need to edit the registry; however see how you get on with the above first. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > Hi, I'm trying to do a email merge in word 2003. The directions say > to go to Tools, Letters and Mailmerge and under select document type, > click E-mail message. The problem is under select document type, I > have letters, envelopes, labels, and directory. How can I add email > messages? The win file already had that in there so what should I do now? > First, make sure that the e-mail program you want to use is set up to be the > default e-mail program (e.g. via Internet Explorer > Tools . Internet [quoted text clipped - 26 lines] > > have letters, envelopes, labels, and directory. How can I add email > > messages? I'm sorry, the file wasn't complete. > First, make sure that the e-mail program you want to use is set up to be the > default e-mail program (e.g. via Internet Explorer > Tools . Internet [quoted text clipped - 26 lines] > > have letters, envelopes, labels, and directory. How can I add email > > messages? I modified the file but it still doesn't give email as a way to merge. > First, make sure that the e-mail program you want to use is set up to be the > default e-mail program (e.g. via Internet Explorer > Tools . Internet [quoted text clipped - 26 lines] > > have letters, envelopes, labels, and directory. How can I add email > > messages? Peter Jamieson knows more about this, so maybe he will chip in? However from one of his earlier posts - You will need to edit the registry. Proceed with caution! In your Windows folder, locate and run regedit.exe. If you're on an older version of Windows you might need to use regedt32.exe. Look for a key called HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows Messaging Subsystem I would be surprised if it was not there in recent versions of Windows, but if it is not, add it. If it is there, I would expect to see a. A subkey called MSMapiApps b. A number of "values" with the same names as are in the above list - MAPI, MAPIX etc. c. An additional value called InstallCmd If you cannot see the values, you need to add them. For each of the values in the above list d. Right click "Windows Messaging Subsystem" and select New|String Value. Note that although some of these items have numeric values, they should all be entered as String Values. e. Enter the name, as above f. Double click on the name. A dialog box appears. Enter the value (e.g. for the name CMCDLLNAME, enter mapi.dll) and click OK g. You may also need to create the InstallCmd value, although I rather doubt it. I am less sure about this and about what should go in there. On my system, the value is: rundll32 setupapi,InstallHinfSection MSMAIL 132 msmail.inf When you have done them all, press F5. Then close all copies of Word and restart it - or restart Windows, then restart Word and see if the e-mail option has appeared. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I modified the file but it still doesn't give email as a way to merge. > [quoted text clipped - 36 lines] >>> type, I have letters, envelopes, labels, and directory. How can I >>> add email messages? Yes, for Word 2003 I believe it's the registry you need to fix rather than WIN.INI. It may be easier to import the necessary values into the registry - there's now a page at http://tips.pjmsn.me.uk/t0002.htm which covers the existing ground and provides the contents of a suitable .reg file for copying/pasting into a Notepad file. Peter Jamieson > Peter Jamieson knows more about this, so maybe he will chip in? However > from one of his earlier posts - [quoted text clipped - 76 lines] >>>> type, I have letters, envelopes, labels, and directory. How can I >>>> add email messages? i'm following your steps but when I click new string, it says cannot create value. error writing to the registry.. > Yes, for Word 2003 I believe it's the registry you need to fix rather than > WIN.INI. [quoted text clipped - 89 lines] > >>>> type, I have letters, envelopes, labels, and directory. How can I > >>>> add email messages? I just checked again here and it seems OK, so... ...it is possible that you do not have permission to update this particular part of the regiistry, e.g. if you are not logged in with Administrator permissions. That would be quite likely if your machine is on a network and maintained by someone else - in that case you would need to contact them and ask them to sort this out for you. Peter Jamieson > i'm following your steps but when I click new string, it says cannot > create [quoted text clipped - 101 lines] >> >>>> type, I have letters, envelopes, labels, and directory. How can I >> >>>> add email messages? I just tried again and now it's letting me do it. I am the administrator so I don't know what was going on Friday. before I proceed I want to describe what I have in these files. In the windows messaging subsystem folder, on the right-hand side of the window, there are (default) REG_5Z (value not set) and InstallCmd REG_5Z rundll32 setupap,Install-in/Section MSMAIL 132 msmail.inf Back on the left-hand side of the window, under the windows messaging subsystem there is a MSMapiApps. If I click on that, on the right-hand side of the window it has (default) REG_5Z (value not set), choosusr.dll REG_5Z, inetsw95.exe REG_5Z, and MAP1 REG_5Z Your directions say (I'm on letter G and H in your directions) to name as above . What name? and what value? > I just checked again here and it seems OK, so... > [quoted text clipped - 111 lines] > >> >>>> type, I have letters, envelopes, labels, and directory. How can I > >> >>>> add email messages? > What name? I mean the names and values as in step (b): MAPI=1 CMCDLLNAME32=mapi32.dll CMCDLLNAME=mapi.dll CMC=1 MAPIX=1 MAPIXVER=1.0.0.1 OLEMessaging=1 i.e. the first name is MAPI, and the value is 1 the second name is CMCDLLNAME32 and the value is mapi32.dll etc. Which version of Windows are you using? Peter Jamieson >I just tried again and now it's letting me do it. I am the administrator >so [quoted text clipped - 148 lines] >> >> >>>> I >> >> >>>> add email messages? I'm sorry I'm asking all these questions. I just want to make sure I'm doing it right. I need to put these under windows messaging subsysten, right? MAPI=1 > CMCDLLNAME32=mapi32.dll > CMCDLLNAME=mapi.dll > CMC=1 > MAPIX=1 > MAPIXVER=1.0.0.1 > OLEMessaging=1 I have windows xp > > What name? > [quoted text clipped - 167 lines] > >> >> >>>> I > >> >> >>>> add email messages? Yes, select the key HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows Messaging Subsystem Then, to insert the MAPIX value (for example) a. Right-click and slect New|String value. A new REG_SZ value is created with name "New Value #1" b. You should be able to overtype the name with MAPIX (unless you have already created that value c. Double-click the MAPIX value. A dialog box appears d. type the value you need, in this case 1, and click OK. e. You should see a line under "Windows Messaging Subsystem" with something like MAPIX REG_SZ 1 If you are uncertain because you have done all that and the merge to e-mail options are still greyed out, then something else is probably wrong (and in that case, I do not know what it might be). Peter Jamieson > I'm sorry I'm asking all these questions. I just want to make sure I'm > doing [quoted text clipped - 202 lines] >> >> >> >>>> I >> >> >> >>>> add email messages? Okay got that done. . . so with the following, do steps a,b,c then on step D, put 2,3,4 for CMCDLLNAME, CMC, MAPIXVER, and OLEMessaging? CMCDLLNAME32=mapi32.dll > >> CMCDLLNAME=mapi.dll > >> CMC=1 > >> MAPIX=1 > >> MAPIXVER=1.0.0.1 > >> OLEMessaging=1 > Yes, select the key > [quoted text clipped - 224 lines] > >> >> >> >>>> I > >> >> >> >>>> add email messages? > so with the following, do steps a,b,c Yes, except in step (c) use MAPI, then CMCDLLNAME32, then CMCDLLNAME, then CMC, then MAPIXVER, then OLEMessaging > on step D, put 2,3,4 No... when you put MAPI in step (c), put 1 in step (d) when you put CMCDLLNAME32 in step (c), put mapi32.dll in step (d) when you put CMCDLLNAME in step (c), put mapi.dll in step (d) when you put CMC in step (c), put 1 in step (d) when you put MAPIXVER in step (c), put 1.0.0.1 in step (d) when you put OLEMessaging in step (c), put 1 in step (d) Peter Jamieson > Okay got that done. . . > [quoted text clipped - 260 lines] >> >> >> >> >>>> I >> >> >> >> >>>> add email messages? so it should look like this? (default) REG_5Z (value not set) InstallCmd REG_5Z rundll32 setupap,Install-in/Section MSMAIL 132.msmail.inf MAPIX REG_5Z 1 CMCDLLNAME32 REG_5Z mapi32..dll CMCDLLNAME REG_5Z mapi.dll CMC REG_5Z 1 MAPIXVER REG_5Z 1.0.0.1 OLEmessaging REG_5Z 1 > > so with the following, do steps a,b,c > Yes, except in step (c) use MAPI, then CMCDLLNAME32, then CMCDLLNAME, then [quoted text clipped - 263 lines] > >> >> >> >> >>> Word MVP web site http://word.mvps.org > >> >> >> >> >>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<> I believe so, except... (a) the REG_5Z are actually REG_SZ. (b) The capitalisation of OLEmessaging should be OLEMessaging (capital M) but I doubt if that makes any difference (c) My InstallCmd shows InstallCmd REG_SZ rundll32 setupapi,InstallHinfSection MSMAIL 132 msmail.inf In other words, it is "setupapi" rather than "setupap", and "InstallHinfSection" rather than "Install-in/Section" However, the InstallCmd value is the one that most likely needs to vary from system to system. Peter Jamieson > so it should look like this? > [quoted text clipped - 300 lines] >> >> >> >> >> >>> Word MVP web site http://word.mvps.org >> >> >> >> >> >>> <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Peter, I'm confused. Last night I checked right before I went to bed, and you had a very detailed explanation but it's not here today. Do you have any idea what happened to it? ? > so it should look like this? > [quoted text clipped - 261 lines] > > >> >> >> >> >>> to > > >> >> >> >> >>> be completely sure. Mindy, > I'm confused. Last night I checked right before I went to bed, and you > had > a very detailed explanation but it's not here today. Do you have any idea > what happened to it? ? No. I am not sure which detailed explanation you mean, because I have posted reasonably detailed replies to all your messages so far, and I can see them all in this message thread. I have reposted the link to my website article, and my most recent reply below. If this message does not contain what you need, ask again. 1. My website page is at:- http://tips.pjmsn.me.uk/t0002.htm 2. My most recent message replied to your "> so it should look like this?" and said: << I believe so, except... (a) the REG_5Z are actually REG_SZ. (b) The capitalisation of OLEmessaging should be OLEMessaging (capital M) but I doubt if that makes any difference (c) My InstallCmd shows InstallCmd REG_SZ rundll32 setupapi,InstallHinfSection MSMAIL 132 msmail.inf In other words, it is "setupapi" rather than "setupap", and "InstallHinfSection" rather than "Install-in/Section" However, the InstallCmd value is the one that most likely needs to vary from system to system. Peter Jamieson > Peter, > [quoted text clipped - 302 lines] >> > >> >> >> >> >>> to >> > >> >> >> >> >>> be completely sure. I followed the instructions, but email is still not an option. When I click on "Tools" and the "Letters and Mailngs," I have a choice between "Letters, Envelopes, Labels, or Directory." Shouldn't there be an "email" option? I'll put what I have in the "Windows Messaging Subsystem" folder. (Default) REG_SZ (value not set) CMC REG_SZ 1 CMCDLLNAME REG_SZ mapi.dll CMCDLLNAME32 REG_SZ map32.dll InstallCmd REG_SZ rundll32 setpapi, InstallHnfSection MSMAIL 132 msmail.inf MAPI REG-SZ 1 MAPIXVER REG_SZ 1.0.0.1 OLEMessaging REG_SZ 1 > Mindy, > [quoted text clipped - 270 lines] > >> > >> >> >> >> > values, > >> > >> >> >> >> > they OK, in that case I do not know what is wrong, but: a. did you restart Word? b. better, did you restart Windows? c. which version of Windows are you using? d. which e-mail client are you using? e. is the e-mail client correclty set up in Internet Explorer, as suggested by the original responses in this thread? (Just checking!) Peter Jamieson > I followed the instructions, but email is still not an option. When I > click [quoted text clipped - 321 lines] >> >> > >> >> >> >> > values, >> >> > >> >> >> >> > they I totally shut down everything and restarted the computer. I have windows xp and Outlook Express is the default mail client. Where would you suggest getting further help? > OK, in that case I do not know what is wrong, but: > a. did you restart Word? [quoted text clipped - 265 lines] > >> >> > >> >> >> >> than > >> >> > >> >> >> >> WIN.INI. OK, just to be sure I didn't miss anything really obvious, I double-checked here with a. Windows XP b. Outlook Express configured as my default e-mail program c. no [mail] section in WIN.INI It appears that exactly one value in the registry makes Word display the relevant e-mail option, and that is the MAPIX item. So just in case there has been any miscommunication, one last thing you could try is to edit copy the following text into a .reg file (let's call it mapix.reg) and use the File|Import menu option in the registry editor to import the value. The file is as follows - copy/paste it into a Notepad file. There should be 4 lines. The second line is blank. Windows Registry Editor Version 5.00 [HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows Messaging Subsystem] "MAPIX"="1" Here, I usually have a full version of Office including Outlook, which may be what is causing the difference. Unfortunately, although it is clear that Word looks at the MAPIX option, I do not know what else it checks before displaying the relevant options. > Where would you suggest getting further help? I suggest that you go to http://support.microsoft.com and choose the first option in the section that says: --------------------------- Need more help? Contact a support professional by e-mail, online chat, or telephone. .Select a product to start .View support requests you have submitted online --------------------------- There may be an equivalent page on the Microsoft website in your country or region. If you do that, I strongly recommend that you draw their attention to this newsgroup thread to avoid wasting a lot of time. Sorry we did not succeed, Peter Jamieson >I totally shut down everything and restarted the computer. I have windows >xp [quoted text clipped - 292 lines] >> >> >> > >> >> >> >> than >> >> >> > >> >> >> >> WIN.INI. Okay, I deleted the mail section in the win.ini file. Do I need to delete the keys I already put in the reg file? Also, do I need to make a new key and call that mapix.reg? I would like some more details before I proceed. > OK, just to be sure I didn't miss anything really obvious, I double-checked > here with [quoted text clipped - 271 lines] > >> >> >> > >> >> > I don't know what was going on Friday. before I proceed > >> >> >> > >> >> > I > Do I need to delete > the keys I already put in the reg file? No. > Also, do I need to make a new key and call that mapix.reg? No. When you import the .reg file, the registry editor will create the key (and any bits of the "path" to the key) that it needs. If there is no MAPIX key, it will create it. If there is an existing MAPIX key in the right place, it should overwrite the value. It will not overwrite any other keys or values or delete any other keys or values. > Okay, I deleted the mail section in the win.ini file. OK, you din't need to do that (I only did it to make sure that it was the MAPIX key in the registry that was having the desired effect). I would put the entries back into WIN.INI. By the way, if you do end up going to Microsoft technical support (or anywhere else) and find the solution to this problem I would appreciate it if you could post the answer here. Peter Jamieson > Okay, I deleted the mail section in the win.ini file. Do I need to > delete [quoted text clipped - 300 lines] >> >> >> >> > >> >> > proceed >> >> >> >> > >> >> > I |
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