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MS Office Forum / Word / Menus and Toolbars / September 2004

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Saving  Preview Picture Properties

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John - 19 Sep 2004 08:15 GMT
Hi,
Anyone have any idea how to turn on the "Save Preview
Picture" option in Word or Excel for about 2300 files?
Using the propeties on File menu to do it manually for
each document is no joke... I know because I tried it!

                      Living in hope,  
                          John
Graham Mayor - 19 Sep 2004 09:05 GMT
You could probably create a macro to process all the files in a folder, but
with Office 2003 at least it is unnecessary. Word's file open dialog will
display a preview of the file itself. Adding previews to the documents will
increase file size.

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> Hi,
> Anyone have any idea how to turn on the "Save Preview
[quoted text clipped - 4 lines]
>                       Living in hope,
>                           John
Suzanne S. Barnhill - 19 Sep 2004 15:20 GMT
As Graham suggests, saving a preview is not a good idea because it
drastically increases file size. In Word versions from at least Word 97 on,
you can view a much more usable preview in Word's File Open dialog if you
*don't* save a preview picture. When you save a picture, you get a look at
the entire first page of the doc, very small and unreadable. If you *don't*
save a preview, you get a full-size scrollable window into the document. You
can view as much of the document as you like (vertically); although tables
and graphics may not be displayed in their entirety, ordinary text wraps
horizontally, allowing you to read enough of the content to determine
whether it is the doc you are looking for.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> Hi,
>  Anyone have any idea how to turn on the "Save Preview
[quoted text clipped - 4 lines]
>                        Living in hope,
>                            John
 
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