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MS Office Forum / Word / Menus and Toolbars / March 2005Multiple Styles-dropdowns in toolbar?
Hi, In our office we use Word-styles to format text that our dtp-department will use next. We have many styles and we find the single styles-dropdown somewhat awkward. Is it possible to create multiple styles-dropdowns in which e.g. the first dropdown contains all the styles for bodytext and a second dropdown contains all the styles for headers? Using Tools | Customize, you can create a custom toolbar with custom menus that contain styles. For example, your custom toolbar could have a Body Text menu containing all those styles and a Heading menu with all the heading styles.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi, > [quoted text clipped - 5 lines] > dropdown contains all the styles for bodytext and a second dropdown contains > all the styles for headers? Hi - Are you describing a customization in which I just create buttons and label them with my style names? I have done that (as part of "correcting" Word's numbering styles, thanks to MVPs) - and have 2 nice commandbar controls, one for my body text styles and one for header styles. I have hidden the Style drop-down to avoid the inevitable mess of custom styles and variants However... it's a control with buttons on it, so users get a bit lost: they don't see the style of the text that is selected as they would if the Style control were visible. My question: is there any way to create a control that: (a) looks like the normal Style drop-down, and updates with the style name of where you are in the document. (b) is limited to my carefully formatted styles. That way people would get the feedback they need, they could still do local bold and other formatting without turning the list of Styles into a mess - AND they would always pick from my nice clean styles. Any advice appreciated. Joshua > Using Tools | Customize, you can create a custom toolbar with custom menus > that contain styles. For example, your custom toolbar could have a Body Text [quoted text clipped - 22 lines] > contains > > all the styles for headers? No, I don't think there's currently any way to do what you want. In Word 2003 you can closely limit what styles are displayed, but every Style dropdown will display the same list. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi - > Are you describing a customization in which I just create buttons and [quoted text clipped - 54 lines] > > contains > > > all the styles for headers? Suzanne wrote: In Word 2003 you can closely limit what styles are displayed, but every Style dropdown will display the same list. --------------------------------------------------------------------------- OK - how do I control the list of styles that are displayed? Can I prevent the automatic creation of font-styled variants? Thanks Joshua The answer to the second question is to clear the check box for "Keep track of formatting" on the Edit tab of Tools | Options. For the first, choose "Custom" as the "Show" option in the Styles and Formatting task pane. This will open the Format Settings dialog, in which you can choose which styles you want displayed. Moreover, in Word 2003, using Protect Document | Formatting Restrictions, you can limit the styles available to users even more stringently. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Suzanne wrote: > In Word 2003 you can closely limit what styles are displayed, but every [quoted text clipped - 4 lines] > Thanks > Joshua Thanks, Suzanne - So: how do I limit the styles that are displayed in the Styles control? And how can I prevent the pollution of the list with locally-formatted variants? Thanks Joshua > Is it possible to create multiple styles-dropdowns in which e.g. the first > dropdown contains all the styles for bodytext and a second dropdown contains > all the styles for headers? That's a good idea. I'll have to try something like that. >> Is it possible to create multiple styles-dropdowns in which e.g. the >> first [quoted text clipped - 3 lines] >> > That's a good idea. I'll have to try something like that. Would you please keep me informed? >>> Is it possible to create multiple styles-dropdowns in which e.g. the >>> first [quoted text clipped - 5 lines] >> > Would you please keep me informed? I don't get it--informed of what? You did see Suzanne's answer telling you how to do it, right? DM Perhaps if you'd replied to my message instead of hers, she would have gotten the picture? SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > >>> Is it possible to create multiple styles-dropdowns in which e.g. the > >>> first [quoted text clipped - 10 lines] > > DM I don't know--doesn't the web interface show all replies? Wouldn't anybody read all of them? But recently someone complained about hijacking their messages with replies that weren't actually responses to that message, but to the original poster... > Perhaps if you'd replied to my message instead of hers, she would have > gotten the picture? Well, in this case I think you *were* replying to my message, I think, and in any case users who don't understand threading (the tree structure of same) might have missed mine. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I don't know--doesn't the web interface show all replies? Wouldn't anybody > read all of them? [quoted text clipped - 5 lines] > > Perhaps if you'd replied to my message instead of hers, she would have > > gotten the picture? |
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