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MS Office Forum / Word / Menus and Toolbars / October 2006Understanding Hidden Buttons on Toolbar
Please be patient with my very non-technically correct Wordspeak. I have a custom Toolbar that contains more buttons than can display on my Word screen, so some buttons end up in the Toolbar options section of my custom toolbar (they are "hidden" at the end of the toolbar in the little drop-down section). I know how to get to them and I know that if I click to use one of the hidden buttons it will return to the main Word window and Word will move some other buttons there that were showing in the main Word window. There are several buttons on the toolbar I seldom use, but I've never seen Word move them off the displayed toolbar. Yet, I have several buttons I use rather frequently that Word will almost always pick first to hide. Can anyone help me understand what formula or rationale MS uses to determine what buttons to move AND how I might override the system? You can override the system by checking the boxes for "Always show full menus" and "Show Standard and Formatting toolbars on two rows" on the Options tab of Tools | Customize.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Please be patient with my very non-technically correct Wordspeak. > I have a custom Toolbar that contains more buttons than can display on my [quoted text clipped - 8 lines] > hide. Can anyone help me understand what formula or rationale MS uses to > determine what buttons to move AND how I might override the system? I keep both of those options activated. I like to have a line per Toolbar and to display as many of the Toolbar buttons as I can. Hi A, > I have a custom Toolbar that contains more buttons than can display on my > Word screen, so some buttons end up in the Toolbar options section of my [quoted text clipped - 7 lines] > hide. Can anyone help me understand what formula or rationale MS uses to > determine what buttons to move AND how I might override the system? I understand what you're saying, more or less, but I'm not sure I'm picking up on the details. I'm having the most trouble with this sentence "I know how to get to them and I know that if I click to use one of the hidden buttons it will return to the main Word window and Word will move some other buttons there that were showing in the main Word window." Can you be more precise about what you mean by "the main Word window"? I understand this to be the entire Word application window, but I think you mean something else, I'm just not sure what. Also, does your custom toolbar contain only buttons for Word commands, or does it also have buttons you've created for macros, styles, AutoText...? A general answer to your question: The Office toolbar concept allows setting "priority" to toolbar buttons. Certain settings will make sure a button never moves into the "options" section. The "priority" can only be set using a macro. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) I am speaking of the Word application window. This is a custom toolbar used by a group of technical writers to create training and support documentation. On the custom toolbar there are 49 buttons, some for AutoText, some for Styles, and some for macros. Only about 43 buttons can appear in the Word application window, the others are in the Toolbar options section. Word picks the same set of buttons (that I do use fairly often) to move in and out of the options section, without regard to the fact that there are other buttons on the Toolbar that are almost never used. I'm just trying to understand what rationale Office uses for moving some buttons but never others so that I can perhaps redesign the Toolbar to work around that. If you float the toolbar (even slightly below the docked ones), it will wrap to as many rows as needed to display all the buttons. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I am speaking of the Word application window. This is a custom toolbar used > by a group of technical writers to create training and support [quoted text clipped - 6 lines] > trying to understand what rationale Office uses for moving some buttons but > never others so that I can perhaps redesign the Toolbar to work around that. Thanks. I did not know that. I tried it, and all the buttons displayed. They didn't wrap but I'm supposing that is because I have duel monitors. The end of the Toolbar extended over to my second monitor. However, when I closed Word and reopened the Toolbar went back to being docked, so is floating a Toolbar a temporary option? My tendency is to just give up, goodness knows that is often the only solution to Word's weird ways. But I would still like to understand what rationale Word uses in selecting buttons to move into the Options section. If you closed Word with the toolbar floating, it should still be floating when you restart Word. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks. I did not know that. I tried it, and all the buttons displayed. They > didn't wrap but I'm supposing that is because I have duel monitors. The end [quoted text clipped - 4 lines] > to understand what rationale Word uses in selecting buttons to move into the > Options section. Hi A, > I tried it, and all the buttons displayed. They > didn't wrap but I'm supposing that is because I have duel monitors. The end > of the Toolbar extended over to my second monitor. However, when I closed > Word and reopened the Toolbar went back to being docked, so is floating a > Toolbar a temporary option? No... But it's possible that your system isn't saving changes, which could be a problem with the container in which your toolbar was created, a macro in your templates that's setting this, or an Add-in that's intefering. Have you saved this toolbar in a special template? Or in your Normal.dot? > But I would still like > to understand what rationale Word uses in selecting buttons to move into the > Options section. As I said, there's a "Priority" property that can be read/set using VBA. I don't know what the rules might be for when Word creates the buttons when you drag things into a toolbar. But you would certainly be able to check and change the Priority setting for all the individual buttons, if you wish. I can give you some sample code, but I need to know the name of your custom toolbar (you'll see it across the top when you "float it"). It's also possible to set the priority of all the buttons to the top level, so that the toolbar will break to mulutiple rows, even while it's docked. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Suzanne, thanks, I tried it again, and this time the Toolbar did remain floating, however with it extending over onto my second monitor it's a bit difficult to use. Cindy, great question re custom template or normal. The toolbar is in a custom template. In what way does that impact me? Hi A, > Cindy, great question re custom template or normal. The toolbar is in a > custom template. In what way does that impact me? Nothing specific. I was thinking more along the lines of how some Add-ins might be interfering, as well as the probabilities that Word could be closing the container file (template) without saving changes you made (more likely to happen with Normal.dot than a custom template). > however with it extending over onto my second monitor it's a bit > difficult to use. You can try dragging the right side towards the left (decrease the width). That should make the floating toolbar "break" over multiple lines. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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