styles/numbering

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vijay j. - 01 Jul 2004 13:55 GMT

I am planning a layout for my thesis (Word 2000), and
have following specific queries related to outline
numbering and styles:

(1) Is there any option like "Section break before", just
like there is an option of "Page break before" which can
be used with any style?
(2) The two outline numbering schemes, one that appears
at number 3 and the other which appears at number 6 in
the 8 schemes available on the "Outline Numbered" tab,
look similar, how they are different?
(3) I am using the scheme number 6, and in
the "Customize" dialog box, in "Number Format", I append
the word "Chapter" before the Level 1 number, as I intend
to use Heading 1 for chapter number and name, such
as "Chapter 1 Formulation". In the TOC, I would
like the entry to be "1 Formulation" instead
of "Chapter 1 Formulation". The same thing is desired
with the header of every page where the appropriate
Heading 1 should appear, without the word "Chapter". How
to do this?
(4) In the TOC, can the indent of various levels be
changed as desired? I would like the numbering of a
particular level to appear just below the starting text
of the higher level to give a neat appearance.
(5) Can some of the entries in the TOC be made bold
(including their page numbers in the TOC), (for eg
chapter name)?

Any help on these queries, plus any other suggestions
(including those on choice of numbering scheme 3 and 6)
will be highly appreciated. I intend to use continuous
page numbering (i.e. not including chapter number).

Thanks

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Suzanne S. Barnhill - 01 Jul 2004 14:14 GMT

1. No, although this has often been requested.

2. The difference between these two numbering schemes is that the latter
(along with all the others in the bottom row of the List Gallery) has
numbered levels already linked to the heading styles. This is convenient if
you're going to be using them for headings. If you're going to be using the
List Number series of styles or custom styles, it may be easier to start
with one of the unlinked formats, but it really doesn't make much
difference. A more significant difference is that the former option has
progressive indents (such as you would use in an outline), whereas the
latter has all the levels flush left (more conventional for headings).

3. I don't know the answer to this. I usually use a separate style (with
auto numbering but no outline level) for the chapter number and then add
numbers to the TOC 1 style instead.

4 and 5. Yes, all the TOC styles can be customized. Since they are by
default set to update automatically, applying direct formatting to a single
TOC entry at any level will update the style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)

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> I am planning a layout for my thesis (Word 2000), and
> have following specific queries related to outline
[quoted text clipped - 31 lines]
>
> Thanks

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Margaret Aldis - 01 Jul 2004 14:35 GMT

Answers in line below - you'll need to follow up the detail, but I can see
you are quick at that :-)

> I am planning a layout for my thesis (Word 2000), and
> have following specific queries related to outline
[quoted text clipped - 3 lines]
> like there is an option of "Page break before" which can
> be used with any style?

Alas, no. If you need chapters to start on odd pages, you have to insert an
odd page section break or else use a field. However, if you need different
headers to reflect chapter titles, you can do that without section breaks by
using a StyelRef field.

> (2) The two outline numbering schemes, one that appears
> at number 3 and the other which appears at number 6 in
> the 8 schemes available on the "Outline Numbered" tab,
> look similar, how they are different?

What appears in the different panes can vary from machine to machine, so I
wouldn't like to guess what you are seeing. You can investigate the details
(tab positions, style linking and so on) by using the 'Customize' button.

Before you go any further, however, read

http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

and follow these instructions for setting up your styles.

> (3) I am using the scheme number 6, and in
> the "Customize" dialog box, in "Number Format", I append
[quoted text clipped - 6 lines]
> Heading 1 should appear, without the word "Chapter". How
> to do this?

This is not going to be easy in Word! There are various kludges you could
try - probably the simplest would be to use plain numbering for Heading 1
(so the TOC and header reference work automatically) and then either
duplicate the chapter heading in the main text using another style (with
Heading 1 hidden) or add the word 'Chapter' using a framed paragraph
immediately before the Heading 1.

> (4) In the TOC, can the indent of various levels be
> changed as desired? I would like the numbering of a
[quoted text clipped - 3 lines]
> (including their page numbers in the TOC), (for eg
> chapter name)?

Modify the TOC1, TOC2 etc. styles.

> Any help on these queries, plus any other suggestions
> (including those on choice of numbering scheme 3 and 6)
> will be highly appreciated. I intend to use continuous
> page numbering (i.e. not including chapter number).

Good luck!

Signature

Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

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vijay j. - 01 Jul 2004 15:45 GMT

Can you please give more details (how to do) about "use
plain numbering for Heading 1

>(so the TOC and header reference work automatically) and then either
>duplicate the chapter heading in the main text using another style (with
>Heading 1 hidden) or add the word 'Chapter' using a framed paragraph
>immediately before the Heading 1."

I couldn't understand much of this, but I think the first
method would be more fitting for me, as I have never used
frames before (suggestion 2).

Thankyou

>-----Original Message-----
>Answers in line below - you'll need to follow up the detail, but I can see
[quoted text clipped - 62 lines]
>
>Good luck!

Reply to this Message

Margaret Aldis - 01 Jul 2004 16:45 GMT

Hi Vijay

What I'm suggesting is that you set up your Heading 1, Heading 2 numbering
using the 1, 1.1 outline format, as described in Shauna's instructions.
Build your TOC and your header styleref using the Heading 1 style.

In the actual text of your document, insert your Heading 1 style.

This far is standard practice, but now your problem is to insert the
'Chapter'. You can do this in two ways:

Either: Add the word 'Chapter' to the heading you have. You can't do this
directly, because you can't add text before the autonumber, but you can use
a borderless table or frame to arrange the 'Chapter' and the Heading 1
paragraph alongside each other. I suggested a frame, because you can make
the frame (and so the positioning) part of a style.

Or: Hide the 'real' Heading 1 style (make its font hidden). Set up a style
called 'Chapter' with numbering Chapter 1, Chapter 2 and so on. (Set up the
numbering from the Chapter style, and do *not* use the same outline
numbering as the Heading 1 etc.) Insert a paragraph in your Chapter style
and give it the same name as you used in the Heading 1.

I did say it wasn't easy!

Signature

Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

> Can you please give more details (how to do) about "use
> plain numbering for Heading 1
[quoted text clipped - 99 lines]
> >
> >Good luck!

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