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MS Office Forum / Word / Numbering / December 2004Page Number Conundrum
I'm working with a document of about 35 pages. It was created in WordXP by another person, who knows much more about Word than me. I'm using Word 2003 and am editing and adding additional content. The Help files say that the numbering is automatic and self adjusting, but it doesn't seem to work here. If I go through the document and delete everything in the footers, close the Header/Footer tool bar and then insert page numbers from the 'Insert' pulldown, I get correct numbers up to 9, then a non-numbered page, then 13 and it just gets worse from there. What am I doing wrong here?? As Always...Thanks in Advance. Eddie in Colorado Springs "[A]bort, [R]etry, [G]et your money back?" Don't try to use Insert | Page Numbers. Leave the page numbers in the header or footer and, if the document has more than one section, make sure numbering hasn't been restarted anywhere (Format Page Number for any section should be set to "Continue from previous section").  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I'm working with a document of about 35 pages. It was created in WordXP by > another person, who knows much more about Word than me. I'm using Word 2003 [quoted text clipped - 10 lines] > > "[A]bort, [R]etry, [G]et your money back?" > Don't try to use Insert | Page Numbers. Leave the page numbers in the > header or footer and, if the document has more than one section, make [quoted text clipped - 17 lines] >> >> "[A]bort, [R]etry, [G]et your money back?" OK...but I've cleaned out the footers. How do I get the page numbers back without using 'insert>pagenumbers'? Also, it has sections numbered 1, 4 and 7. Eddie in Colorado Springs "A good pun is it's own reword." If the only sections you're seeing as you skip through the headers/footers are 1, 4, and 7, then that's your problem right there: you've got sections in the middle of a page (probably where the number of columns changes). Here's the way forward: 1. In the header/footer for Section 1, click the Insert Page Number button on the Header and Footer toolbar. Use paragraph alignment or the built-in tab stop to align the page number. (For more on this, see http://home.earthlink.net/~wordfaqs/HeaderFooter.htm.) 2. You'll now need to get access to the "hidden" sections. In this case, probably accessing Format Page Number will not be enough, so you'll need to get each section onto its own page. For this large number of sections, by far the easiest approach would be to remove all the section breaks and start over, but since you didn't create the document and there may be different page formatting (margins, page size/orientation, etc.) in the various sections, this could be risky. So you'll have to do it the hard way. a. Start by setting the browse object to Browse by Section (click on the round button between the browse arrows at the bottom of the vertical scroll bar to access the Select Browse Object palette). This will allow you to skip forward section by section to be sure you don't miss any. b. Starting at the beginning of the document, click on the down arrow to get to Section 2. Insert a page break (Ctrl+Enter) somewhere in that section that will give you access to the header/footer of Section 2. Make sure that "Same as Previous" (or "Link to Previous") is enabled no the H&F toolbar. Then click the Format Page Number button and make sure it is set to "Continue from previous section." c. You can now delete the temporary page break, skip to the next section, and repeat the process. Continue till you've got the page numbers sorted for all seven (or more) sections. 3. If it should happen that all the headers/footers are already "Same as Previous" (which is certainly possible), then a simpler approach is to just deal with the page number format. With the insertion point in a section in the middle of a page, go to Insert | Page Numbers, click on Format, choose "Continue from previous section," then OK, Close. Be careful not to click OK to close the Page Numbers dialog. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > Don't try to use Insert | Page Numbers. Leave the page numbers in the > > header or footer and, if the document has more than one section, make [quoted text clipped - 26 lines] > > "A good pun is it's own reword." > If the only sections you're seeing as you skip through the > headers/footers are 1, 4, and 7, then that's your problem right [quoted text clipped - 70 lines] >> >> "A good pun is it's own reword." Thank you so much for you detailed instruction. You've saved the day once again. The hard way didn't work, so I deleted all the page breaks and spent the last 4 hours reorganizing the document. That's ok, though, it has the right numbers. The problem now, very small by comparison, is the number for page 7 does not diplay. If I open Headers/Footers, it's there, but when I close the ToolBar, it disapears. Any thoughts about this little problem?? Thanks again!!! Eddie in Colorado Springs "Vital papers will demonstrate their vitality by moving from where you left them to where you can't find them." Once again, the problem is most likely a header/footer that is not "Same as Previous" and consequently doesn't have a { PAGE } field in it (or something). Is that particular page in a different section from the others? SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > If the only sections you're seeing as you skip through the > > headers/footers are 1, 4, and 7, then that's your problem right [quoted text clipped - 84 lines] > "Vital papers will demonstrate their vitality by moving from where you left > them to where you can't find them." > Once again, the problem is most likely a header/footer that is not > "Same as Previous" and consequently doesn't have a { PAGE } field in > it (or something). Is that particular page in a different section > from the others? <BIG Snip> I looked at it again, and 'Same as previous" is checked. It's in section 1 and now the number appears, but it steadfastly refuses to stay where I put it. When I close the tool bar, it goes to the other side of the page. It's the only number that does this. Eddie in Colorado Springs "What if the Hokey-Pokey really is what it's all about??" Are you trying to make it be on the left or the right? If the latter, there are two ways to accomplish this: either by right-aligning the paragraph (if there's nothing in it but the page number) or by tabbing twice to get to the right tab stop at the right margin. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > Once again, the problem is most likely a header/footer that is not > > "Same as Previous" and consequently doesn't have a { PAGE } field in [quoted text clipped - 11 lines] > > "What if the Hokey-Pokey really is what it's all about??" > Are you trying to make it be on the left or the right? If the latter, > there are two ways to accomplish this: either by right-aligning the [quoted text clipped - 16 lines] >> >> "What if the Hokey-Pokey really is what it's all about??" Well...neither worked (it is supposed to be right). I even tried removing all formating for that particular footer and tried both again, but no success. Since only one page is different out of 40 (this is a pew missalette), I'm not going to worry about it. It's not perfect, but it's good enough. Again, thanks for your help. Eddie in Colorado Springs "When your dreams turn to dust, it's time to vacuum." I find that beyond bizarre. I assume you have nonprinting characters displayed so you can see what's going on? SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > Are you trying to make it be on the left or the right? If the latter, > > there are two ways to accomplish this: either by right-aligning the [quoted text clipped - 28 lines] > > "When your dreams turn to dust, it's time to vacuum." > I find that beyond bizarre. I assume you have nonprinting characters > displayed so you can see what's going on? [quoted text clipped - 32 lines] >> >> "When your dreams turn to dust, it's time to vacuum." If you mean 'Formating Marks' I have 'All' checked, or are you referring to 'Hidden Text' under the 'Printing' tab?? "Formatting marks" include Hidden text, so you're covered. I suspect it may have something to do with fields updating when you print or Print Preview, but I can't imagine why that would affect the alignment or positioning of the page number. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > I find that beyond bizarre. I assume you have nonprinting characters > > displayed so you can see what's going on? [quoted text clipped - 35 lines] > If you mean 'Formating Marks' I have 'All' checked, or are you referring to > 'Hidden Text' under the 'Printing' tab?? > "Formatting marks" include Hidden text, so you're covered. I suspect > it may have something to do with fields updating when you print or [quoted text clipped - 40 lines] >> If you mean 'Formating Marks' I have 'All' checked, or are you >> referring to 'Hidden Text' under the 'Printing' tab?? Like I said, this is a very small problem and I doubt that anyone will notice. Thanks Again... Eddie in Colorado Springs "When I was born, I was so surprised I couldn't talk for a year and a half!!!" |
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