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MS Office Forum / Word / Numbering / January 2005Creating and working with counters
Howdy Word experts! Is it possible to create and work with counters in Word (like in LaTeX, for example)? If it is, can someone give me some basic references for working with counters in Word? Thank you for your answers and best regards, Marko marko@pinteric.com (please reply to my e-mail too, if possible) Not so many people here seem to be familiar with LaTeX--if you explain what counters are and what they do and what is the end result you are looking for, people might be able to suggest some possibilities. DM > Howdy Word experts! > [quoted text clipped - 7 lines] > marko@pinteric.com > (please reply to my e-mail too, if possible) Assuming that counters has to do with numbering (which seems like a reasonable conclusion), you may want to look into SEQ fields in Word Help. If what you want is outline/heading numbering, please see: http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.  SignatureStefan Blom > Howdy Word experts! > [quoted text clipped - 7 lines] > marko@pinteric.com > (please reply to my e-mail too, if possible) > Assuming that counters has to do with numbering (which seems like a > reasonable conclusion), you may want to look into SEQ fields in Word > Help. > > If what you want is outline/heading numbering, please > see: http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. What I want is parallel numbering like this: G General part G.1 First title G.1.1 Subsection G.1.2 Subsection G.2 Second title G.2.1 Subsection G.2.2 Subsection T Textual part T.1 First title T.1.1 Subsection T.1.2 Subsection T.2 Second title T.2.1 Subsection T.2.2 Subsection OK, I DID THIS (I can hardly believe I succeeded), I even managed making special table of contents for general and textual part separately. The problem is that footer should INCLUDE current paragraph number. It is possible to include paragraph number if it is based on Headings 1 - Headings 9 (which I turned into T Headings), but I cannnot do similar for S Headings. I guess I need to define some counters and specify that in footer counter for S Heading should be put into. Have you looked at Word's Help topic on the StyleRef field? SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > Assuming that counters has to do with numbering (which seems like a > > reasonable conclusion), you may want to look into SEQ fields in Word [quoted text clipped - 30 lines] > for S Headings. I guess I need to define some counters and specify that > in footer counter for S Heading should be put into. Thank you! That was really a revelation! One question though... Is there any way to use If field in a way that - if there is Heading 1 present on the page use Heading 1 - otherwise use Heading 2 e.g. Page 1: 1. Main title 1.1. Subsection 1 Footer: 1. Page 2: 1.2. Subsection 2 Footer: 1.2. Thanks again!! Marko. > Have you looked at Word's Help topic on the StyleRef field? This is a question that has been asked before, and ISTR that it may have been solved (but not by me). You might try Googling for the answer, or perhaps someone else will post back with it. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thank you! That was really a revelation! > [quoted text clipped - 15 lines] > > > Have you looked at Word's Help topic on the StyleRef field? You need to embed the fields inside the if field... { IF { STYLEREF "Heading 1" } = "Error! No Text of specified style in document." {STYLEREF "Heading 2"} {STYLEREF "Heading 1"} } Steve Hudson - Word Heretic steve from wordheretic.com (Email replies require payment) Without prejudice The problem is that there *will* be Heading 1 text in the *document*; the trick is to limit the search to the page; and I don't think that's possible. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > You need to embed the fields inside the if field... > [quoted text clipped - 5 lines] > steve from wordheretic.com (Email replies require payment) > Without prejudice G'day "Suzanne S. Barnhill" <sbarnhill@mvps.org>, Ahhh! I see, a field that autosenses the last heading used and auto-refers to it. Gee, that would be nice :-) That sort of thing is what I use pre-production macros for. If it was to be inline, I'd probably use tag text [LASTHEAD] and then come publish time, make a copy & zap a macro through it to find these tags, find the previous heading (reverse iterate paragraphs from tag to doc start looking at outline levels) .and hard-insert the required details. Steve Hudson - Word Heretic steve from wordheretic.com (Email replies require payment) Without prejudice Suzanne S. Barnhill reckoned: >The problem is that there *will* be Heading 1 text in the *document*; the >trick is to limit the search to the page; and I don't think that's possible. What is usually desired is to sense the first heading (any level or any of specified levels) on the page and replicate it. I personally feel this may be poor design since the header would then reflect large chunks of content in some cases and smaller chunks in others. I think it's probably better to pick one level (usually the top level of subhead--which could be Heading 2 if Heading 1 has been used for the chapter title) and stick with it. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > G'day "Suzanne S. Barnhill" <sbarnhill@mvps.org>, > [quoted text clipped - 17 lines] > >The problem is that there *will* be Heading 1 text in the *document*; the > >trick is to limit the search to the page; and I don't think that's possible. G'day "Suzanne S. Barnhill" <sbarnhill@mvps.org>, Yes, this would get very messy in most real world instances. It also would never take the place of sensible structuring to start with. Steve Hudson - Word Heretic steve from wordheretic.com (Email replies require payment) Without prejudice Suzanne S. Barnhill reckoned: >What is usually desired is to sense the first heading (any level or any of >specified levels) on the page and replicate it. I personally feel this may >be poor design since the header would then reflect large chunks of content >in some cases and smaller chunks in others. I think it's probably better to >pick one level (usually the top level of subhead--which could be Heading 2 >if Heading 1 has been used for the chapter title) and stick with it. I agree that this is a poor design. Unfortunatelly in specifications for technical reports in civil engineering projects it HAS TO BE this way. :-( BTW, I *did* googled Internet for this specific problem and found no solution. Marko. > What is usually desired is to sense the first heading (any level or any of > specified levels) on the page and replicate it. I personally feel this may > be poor design since the header would then reflect large chunks of content > in some cases and smaller chunks in others. I think it's probably better to > pick one level (usually the top level of subhead--which could be Heading 2 > if Heading 1 has been used for the chapter title) and stick with it. I *did* find this code today { IF {STYLEREF "Heading 2" \n }<{STYLEREF "Heading 1" \n } "{STYLEREF "Heading 1" \n }" "{STYLEREF "Heading 2" \n }"} but I don't know how to use it. That is, I insert code field, put the text (I have to use "=" in the beginning, and Word reports synthax error. I guess there is something wrong about how I put code fields into Word. Thanks for help, Marko. > What is usually desired is to sense the first heading (any level or any of > specified levels) on the page and replicate it. I personally feel this may > be poor design since the header would then reflect large chunks of content > in some cases and smaller chunks in others. I think it's probably better to > pick one level (usually the top level of subhead--which could be Heading 2 > if Heading 1 has been used for the chapter title) and stick with it. Every pair of field delimiters (those things that look like braces but can't be typed from the keyboard) must be inserted using Ctrl+F9. As you can see, there are several pairs nested within the outside pair, and you have to get them right. Start by inserting one pair and typing IF, then insert additional pairs for the StyleRef fields. Note that the TrueText and FalseText do not need to be quoted since they are fields (only text needs to be in quotes). SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I *did* find this code today > [quoted text clipped - 16 lines] > > pick one level (usually the top level of subhead--which could be Heading 2 > > if Heading 1 has been used for the chapter title) and stick with it. I was playing with this code. I inserted code field and typed this text after "=" and word reported sythax error!? What's wrong? Marko > You need to embed the fields inside the if field... > [quoted text clipped - 5 lines] > steve from wordheretic.com (Email replies require payment) > Without prejudice |
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