Re Number Style for Heading 2

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ll - 08 Mar 2005 16:41 GMT

Regarding my previous question, about not fitting words in the Number Format
box:

Example: Request No. 1 (does fit in the box) and for the second level,
Response for Request No. 1 (doesn’t fit in the box).

I received one response that said you can only fit so much text in the
Number Format box. But I saw in another law firm where the text does fit
(and the amount of text is even longer). I saved the document from the law
firm and opened it at my desk and it works fine, but if I try to modify the
text in any way it deletes most of the text.

NOTE: I tried to modify it in the Customize Outline Numbered List, Number
format. Level 1 is “Request No. 1” (at the bottom, Link level to style:
req), Level 2 is “Response for Request No. 1” (at the bottom, Link level to
style: res), the other levels are just number styles and linked to Heading
1, Heading 2, etc.

Would much appreciate it if anyone knows of a way to fit the text in the
“Number format” box?

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ll - 08 Mar 2005 16:45 GMT

Correction: Where I said that levels 3, 4, etc. are linked to Headings 1, 2,
etc., actually, they are linked to Headings 3, 4, etc. I don't know if any
of that matters though.

> Regarding my previous question, about not fitting words in the Number Format
> box:
[quoted text clipped - 16 lines]
> Would much appreciate it if anyone knows of a way to fit the text in the
> “Number format” box?

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G.G.Yagoda - 08 Mar 2005 23:21 GMT

I know just what you're trying to do and it's tricky but workable.

The idea is to use Heading 1 as "Request #1" and Heading 2 as "Response
to Request #1, with each linked to the appropriate level in the
Customize Outline Numbered List dialog.

However, for level 2, after typing in "Response to Request #" in the
Number format box, use (none) as the level 2 number style and insert
Previous level 1 as the number. That repeats the last Heading 1
number, which is just what you want.

Then make Heading 2 the "Style for following paragraph" for Heading 1
and Heading 2 the "Style for following paragraph" for Heading 1, so
they alternate back and forth.

Don't worry about the other Heading styles since you won't be using
them.

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Suzanne S. Barnhill - 09 Mar 2005 01:11 GMT

That's not the issue here. The problem is that the dialog won't accept the
amount of text required.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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> I know just what you're trying to do and it's tricky but workable.
>
[quoted text clipped - 13 lines]
> Don't worry about the other Heading styles since you won't be using
> them.

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ll - 09 Mar 2005 15:27 GMT

The problem is that the amount of text will not fit. Maybe the other law
firm used a macro or some special field.

> That's not the issue here. The problem is that the dialog won't accept the
> amount of text required.
[quoted text clipped - 16 lines]
> > Don't worry about the other Heading styles since you won't be using
> > them.

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G.G.Yagoda - 11 Mar 2005 06:07 GMT

In Word 2000, "Response to Request #" fits exactly in the Number format
box. Upon closer examination, I see you need "Response FOR Request #,"
which exceeds the space allowance by one character. Sorry about that.

Well, here's a simple workaround: use AutoText entries with SEQ fields
for numbering.

Type in "Response #" followed by the field { SEQ A }, select the whole
thing, then using the AutoText toolbar, create an AutoText entry out of
it. This SEQ field will increment the number each time it is used.

Then type in "Response for Request #," indented to taste, followed by
the field { SEQ A \c }, which will repeat the first number. Select and
turn into another AutoText entry.

Then just keep alternating them. Not as good as the Heading styles
because you have to keep updating the SEQ fields, but it's better than
nothing.

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