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MS Office Forum / Word / Numbering / March 2005Word Numbering Problem
Hi There! I've a Word Numbering problem in Word 2003 as shown in the following screen shot... http://www.geocities.com/davethemp3lover/imgs/Word_WrongNumbering.png How can I fix it? Thanks you all in advance! Dave P.S. I'm using Windows XP SP2 See: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the subject is related.) This is based on ... Word's Numbering Explained http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm Additional information you may find useful or need is at: How to Create a Template, Part II http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm Legal Numbering http://www.addbalance.com/usersguide/numbering.htm  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Hi There! > [quoted text clipped - 9 lines] > > P.S. I'm using Windows XP SP2 Thanks for the links!! I've exactly followed this guide since the begning: http://www.shaunakelly.com/word/numbering/OutlineNumbering.html to avoid all the corruption in Word. Even though it still giving me bad luck down the track :(( This is a very good guide and it taught me about word numbering in details. Knowing that I've followed the proper guidelines from an expert, what problem do you think I'm currently having? Thanks again!! Henry > See: How to create numbered headings or outline numbering in your Word > document [quoted text clipped - 27 lines] >> >> P.S. I'm using Windows XP SP2 Listen to Suzanne. She has much more experience with this than I do. Her advice to start from scratch is not something to shrug off. You would save your document to a text file so you don't have to retype it. Just open the text file in Word and start applying styles to rematch your old formatting. This is the only way I know of to get rid of numbering corruption. It isn't something that goes away if you ignore it. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Thanks for the links!! > [quoted text clipped - 42 lines] >>> >>> P.S. I'm using Windows XP SP2 This can happen when the previous levels get scrambled in the "Number format" box. Sometimes the easiest thing is to wipe the whole thing and start over from scratch, manually inserting each previous level. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi There! > [quoted text clipped - 9 lines] > > P.S. I'm using Windows XP SP2 Yikes! I could not possibly start from scratch since this is a very big document and I even have to make serveral smaller documents combined together using INCLUDE_TEXT. This document is more than 200 pages long with tens of sections. Any ideas? Thanks! Dave > This can happen when the previous levels get scrambled in the "Number > format" box. Sometimes the easiest thing is to wipe the whole thing and [quoted text clipped - 14 lines] >> >> P.S. I'm using Windows XP SP2 Hi David, Are new paragraphs ok? And are existing paragraphs fixed if you use Ctrl+Q (ResetPara) on them? Then your style definitions might be fine, and you might be able to fix the old wrong numbers by re-applying the style. To do so, use "Find/Replace" to replace the style with itself (say for example "Format > Style: Heading 1" both in "Find what" and "Replace with", leaving the boxes empty). Greetings, Klaus > Yikes! I could not possibly start from scratch since this is a very big > document and I even have to make serveral smaller documents combined [quoted text clipped - 24 lines] > >> > >> P.S. I'm using Windows XP SP2 > Are new paragraphs ok? If not, you could try to "unscramble" the numbers in the number format box. Also Suzanne meant to start from scratch with your numbering setup, not your document! Klaus Right. I meant that when the numbering becomes jumbled in the Numbering dialog, sometimes you have to delete everything from the "Number format" box and rebuild the numbering by using the "Previous level number" to insert a number, type punctuation, add another level, and so on until all the previous levels are included in the correct order, then use the "Number style" button to add the number for the current level, followed by any desired punctuation. Furthermore, any given heading whose numbering isn't behaving can likely be sorted by pressing Ctrl+Q. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Are new paragraphs ok? If not, you could try to "unscramble" the numbers in the number format box. Also Suzanne meant to start from scratch with your numbering setup, not your document! Klaus |
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