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MS Office Forum / Word / Numbering / June 2005Complex Outline/Paragraph Numbering
Every so often, I have to put together a single word document which is a compilation of several smaller Word documents. All the smaller documents are based off the same template, and I need to continuous doc to look idential to the individual docs put together. Body text in the documents is numbered by paragraph, as are headings (all defined in styles). Page numbers (the one thing which is easily restarted at a section) are continuous. Inserting the files one after another results in headings and paragraph numbers that keep climbing, rather than restarting. When I try to restart the numbering the whole document goes haywire, changing margins and tabs. I've turned off "Automatically Update" for the relevant styles, but it still happens - any ideas? See: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the subject is related.) This is based on ... Word's Numbering Explained http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm Additional information you may find useful or need is at: How to Create a Template, Part II http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm Legal Numbering http://www.addbalance.com/usersguide/numbering.htm  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Every so often, I have to put together a single word document which is a > compilation of several smaller Word documents. All the smaller documents [quoted text clipped - 9 lines] > I've turned off "Automatically Update" for the relevant styles, but it > still happens - any ideas? For a full discussion on restarting options, problems and workarounds, see my articles at http://word.mvps.org/FAQs/Numbering/ListRestartMethods.htm If your tabs and indents are changing, I would also suspect that you have not set up the numbered styles correctly - you need to set the tabs and indents from Numbering, not try to change them afterwards with Paragraph formatting for the style. -- Margaret Aldis - Microsoft Word MVP SignatureSyntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org > Every so often, I have to put together a single word document which is a > compilation of several smaller Word documents. All the smaller documents [quoted text clipped - 9 lines] > I've turned off "Automatically Update" for the relevant styles, but it > still happens - any ideas? Maybe a hidden listnum field { ListNum \L1 \s0 } at the end of each file would be a good ad hoc solution, requiring only small changes? In case you compile the docs with a macro, this macro could insert the fields. If you have only one numbering scheme (list template), one such listnum field at the end of each doc should work fine. If you have several list templates in use (say one for the headings, and another for paragraphs, and maybe mre for bullets), you should put the lisnum field(s) in each last paragraph using the template(s) that you want to restart. If you use some heading at the top of each inserted file, and that style isn't [currently] numbered, it would probably make more sense (and would be a "cleaner" and simpler solution than hidden fields) to include that heading style in the list template, so that the other styles restart automatically after this heading. Regards, Klaus > For a full discussion on restarting options, problems and workarounds, > see my articles at [quoted text clipped - 23 lines] >> I've turned off "Automatically Update" for the relevant styles, but it >> still happens - any ideas?
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