Heading Indentation With Outline Numbering Formatting

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Steve - 23 Jun 2005 20:19 GMT

I am trying to create a template using numbered headings to use the
following format:
1.0 Heading 1
1.1 Heading 2
1.1.1 Heading 3

I followed Shauna Kelly's instructions
(http://shaunakelly.com/word/numbering/OutlineNumbering.html) for setting up
the numbering, and from what I can tell, I have it set up right. However, I
am having a problem with getting everything to indent properly. In the
Customize Outline Numbered List dialog, I have the following settings:

Level 1
Number position - Left, Align at 0"
Text position - tab space after 0.3", Indent at 3.15"

Level 2
Number position - Left, Align at 0.5"
Text position - tab space after 0.4", Indent at 3.65"

Level 3
Number position - Left, Align at 1"
Text position - tab space after 0.5", Indent at 4.75"

According to Ms. Kelly's instructions, "...You can't control the indents by
modifying the Paragraph format of the style. If you do, Word will simply
override you." However, when the styles are assigned to the heading text,
the information I set in the Customize Oultine Numbered List dialog, doesn't
seem to take effect; instead whatever is in the Paragraph formatting does.
How do I get the formatting specified in the Customize Oultine Numbered List
dialog to take effect?

A second question is regarding formatting the text under each heading.
Since there can be text at all three levels, and the indentation is
different for all three levels, do I need to create a separate style for
each level and have that be the style for the following paragraph in each
Heading style?

Thanks.

Steve

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Suzanne S. Barnhill - 23 Jun 2005 23:42 GMT

Yes, you need a style for each heading level. If you start with one of the
outline numbering schemes that show headings (the second pane in the second
row is the closest to what you're shooting for), this is done automatically.
Level 1 is linked to Heading 1, Level 2 to Heading 2, and so on down to
Heading 9.

But your settings are crazy.

Level 1: Do you really want runover lines to be indented to the middle of
the line?

Level 2: The "Tab space after" setting must be larger than the "Number
position" (both are absolute, measured from the left margin). So 0.5" and
0.4" will not work at all here. Again, your indent seems excessive, but
perhaps it's what you want?

Level 3: Same problem with number position and tab position.

Usually the "tab space after" and the "indent" will be the same for an
ordinary numbered paragraph with a hanging indent. If you want a paragraph
with a first-line indent, then the number position and tab position will be
indented, and the indent will be either 0" or some smaller amount than the
other two. You need to experiment with this until you get an idea of the
effects. The Preview pane will give you a good idea what to expect.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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> I am trying to create a template using numbered headings to use the
> following format:
[quoted text clipped - 37 lines]
>
> Steve

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