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MS Office Forum / Word / Numbering / August 2005Heading and Paragraph numbers mixed together
Hi I am using 7 Levels of heading in a complex document, as shown below: Chapter 1, A, (1), (a), (i), (I), (aa) I have customised the styles Heading 1 - Heading 7. Each is linked to the previous heading to restart. This is all working fine. I also need a paragraph 1.01 which will only restart after each restart in the Chapter numbering i.e. when I start a new chapter for example chapter 2, the paragraph starts 2.01 and so on. The other headings have no effect on the paragraph numbering through out the chapter. It would look something like this: Chapter 1 Introduction 1.01 Sample sample sample sample sample sample sample sample sample sample sample. A Printing 1.02 Sample sample sample sample sample sample sample sample sample sample sample sample sample. 1.03 Sample sample sample sample sample sample sample sample sample sample sample. (1) Multiple Copies 1.04 Sample sample sample sample sample sample sample sample sample sample sample sample sample. Chapter 2 Mailmerge 2.01 Sample sample sample sample sample sample sample sample sample sample sample. A. Printing and so on. I had created a heading 8 for the paragraph so I could connect the restart of the paragraph numbering to the chapter. But if I put a paragraph directly after the Chapter heading as in the sample at the top the next heading i.e. A starts at B. Chapter 2 Mailmerge 2.01 Sample sample sample sample sample sample sample sample sample sample sample. B. Printing Help!!!!!!!!!! Thanks Ailish I haven't tested this, but my inclination would do exactly what you did. I wonder why it doesn't work.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi > [quoted text clipped - 42 lines] > Thanks > Ailish What you are doing should work assuming that you are using Word 2000 or later. (Word 97 only supports restarting numbering after a higher level, not after a specific level.) Did you make sure to properly work via the top-level style as described at http://www.shaunakelly.com/word/numbering/OutlineNumbering.html when you defined your outline? Alternatively, you can create your "1.01" paragraphs by using two fields, a STYLEREF to reference the current top-level heading and a SEQ field for the numbering part. It would look like this: { STYLEREF 1 \n }.{ SEQ myseqname \s 1 \# "00" } To insert the field delimiters, { }, press CTRL+F9 and then type the field codes exactly as shown. Select and press F9 to update the display. You can copy the fields and paste them to multiple locations. It will be even easier to insert the fields if you save them (along with the separator) as an AutoText entry. Note that SEQ and STYLEREF fields do not update automatically. This will be especially apparent if you use copy and paste to insert additional fields. To force an update, switch to print preview, which usually works. You can make sure that it works if you enable the option to update fields on the Print tab of Tools>Options. SignatureStefan Blom Microsoft Word MVP > Hi > [quoted text clipped - 42 lines] > Thanks > Ailish Hi Stefan I have tried the suggestion below but my heading 1 has the word CHAPTER infront of the number and when I setup as below I am getting CHAPTER 1.01. Any ideas... Thanks Ailish > What you are doing should work assuming that you are using Word 2000 > or later. (Word 97 only supports restarting numbering after a higher [quoted text clipped - 84 lines] > > Thanks > > Ailish Press ALT+F9 to redisplay field codes. Add \t to the end of the STYLEREF field code and then Word will not display any text included in numbering (except for separators): { STYLEREF 1 \n \t }.{ SEQ myseqname \s 1 \# "00" } Select all and press F9 to update. Then press ALT+F9 again to hide field codes and show field results. SignatureStefan Blom Microsoft Word MVP > Hi Stefan > [quoted text clipped - 94 lines] > > > Thanks > > > Ailish I would prefer to set that up as: Chapter (n) -- Heading 1 1.01 -- Heading 2 A -- Heading 3 (1) -- Heading 4 (a) -- Heading 5 (i) -- Heading 6 (I) -- Heading 7 (aa) -- Heading 8 If you then set each level to "Reset on higher..." it should all just work. If you are using Heading 8 for the Upper Case Alphabetic level, I think you may get some issues. If you ARE using Heading 2 as the second level, just check that Heading 1 and Heading 2 are actually in the same "list". Click in a heading 1 and use Format>Style...Customise... Which box in the Outline Numbering dialog is highlighted? Now try again with Heading 2. Is it the same box? If not, they're different lists: reset your style again according to Shauna's instructions, this time ensuring you choose the same list outline each time. Hope this helps On 3/8/05 8:53 PM, in article 0CCA6FB5-F885-4054-8205-D676889C18FC@microsoft.com, "Ailish" > Hi > [quoted text clipped - 42 lines] > Thanks > Ailish SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 4 1209 1410 Hi John I setup as suggested below, it works fine for the heading 1, heading 2, heading 3, but when I put in a heading 4 it won't continue the numbering but restarts each time I use the style, for example: Chapter 1 A Introduction 1.01 Paragraph 1.02 Paragraph B Detailed Analysis 1.03 Paragraph 1.04 Paragraph (1) Analysis Overivew 1.05 Paragraph (1) Analysis Detail (this para should be (2) but it wont continue although I have set the style to restart only after Level 3 which is (1). I have Chapter (n) - Heading 1 1.01 -- Heading 2 - restart after Level 1 A -- Heading 3 - restart after Level 1 (1) -- Heading 4 - restart after Level 3 (a) -- Heading 5 - Restart after Level 4 (i) -- Heading 6 - restart after Level 5 (I) -- Heading 7 - restart after Level 6 (aa) -- Heading 8 - restart after Level 7 Am I missing something very obvious, in theory what I am doing should work but ...... Thanks Ailish "John McGhie [MVP - Word and Word Macinto" wrote: > I would prefer to set that up as: > [quoted text clipped - 71 lines] > > Thanks > > Ailish Hi: Well, that would seem to be working correctly from what I can see. If your 1.05 numbering is on Heading 3 style, and you have one of those occurring before the (1) then it's correct: it should reset at that point. Maybe I am misreading your example? Cheers On 9/8/05 10:15 PM, in article 2DE8298E-BB54-4B21-BA6D-B5EA6C272D8B@microsoft.com, "Ailish" > Hi John > [quoted text clipped - 106 lines] >>> Thanks >>> Ailish SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 4 1209 1410 |
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