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MS Office Forum / Word / Numbering / October 2005Outline Numbering
In my document I'm using the following styles: Heading 1, Heading 2, and Heading 2x. The first two show up in the TOC and the third is only used in cases where an appendix needs to be broken down into sections and where I don't want the section heading to appear in the TOC. The problem I'm encountering: Appendix A, formatted with Heading 1, is automatically numbered "6" based on the instances of Heading 1 that come before it, and I expect to see 6.1, 6.2, etc. when formatting its sections with Heading 2x. Rather, I see 1.1, 1.2, etc. Why is Word ignoring the associated Heading 1 numbering despite the fact that "Restart Numbering After Level 1" is specified? As well, both Heading 2 and Heading 2x start their numbering at "1", and I never seem to have this problem until I start using Heading 2x. However, the problem, even then, is not consistently reproducible. Hi lemeva For a possible simple solution, triple-click the offending paragraph to select it, and do ctrl-q and then ctrl-spacebar. That removes any direct formatting from the paragraph. Do this for any problem paragraphs and possibly for headings that immediately precede them (on which their restart numbering setting would be based). If that doesn't work, then let us know: 1. What version of Word are you using? 2. What style is Heading 2x based on? 3. Are you using Heading 3 anywhere in your document? Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word > In my document I'm using the following styles: Heading 1, Heading 2, and > Heading 2x. The first two show up in the TOC and the third is only used [quoted text clipped - 12 lines] > "1", and I never seem to have this problem until I start using Heading 2x. > However, the problem, even then, is not consistently reproducible. Shauna: I've applied the CTRL+Q and CTRL+Spacebar commands to both the chapter heading (Heading 1) and all of its sections (Heading 2) without success. Per your request: * My version of Word: 2002 SP2 * Heading 2x is a style based on Heading 2 * Heading 3 is not being used anywhere in the document Thanks for your help. I really appreciate it! Lemeva > Hi lemeva > [quoted text clipped - 30 lines] > > "1", and I never seem to have this problem until I start using Heading 2x. > > However, the problem, even then, is not consistently reproducible. Sauna: Have you had a chance to reference my previous posting. I provided answers to your questions, however, I'm still have the numbering issue to work through and would very much appreciate your help. Thanks, Brian > Hi lemeva > [quoted text clipped - 30 lines] > > "1", and I never seem to have this problem until I start using Heading 2x. > > However, the problem, even then, is not consistently reproducible. Hi Brian So as I see it you have three lots of headings: - Heading 1 is numbered, eg, 1, 2, 3 ... 6 etc. This must be in the TOC. - Heading 2 is numbered, eg, 1.1, 1.2, .... , 2.1, 2.2 .... This must be in the TOC. - Heading 2x is numbered like Heading 2, but is not in the TOC. My solution would be to abandon the style Heading 2x, and instead use the built-in Heading 3 style. Set it up so it uses the Heading 2 numbering (and adds no further numbering of its own). Format it (font, paragraph spacing etc) so it looks like Heading 2. And tell the TOC not to include Heading 3. In any case, follow the rules on the following page (for example, you MUST always click in a Heading 1 paragraph if you're going to adjust the numbering scheme for any level of the numbering): How to create numbered headings or outline numbering in your Microsoft Word document http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word > Sauna: > [quoted text clipped - 49 lines] >> > 2x. >> > However, the problem, even then, is not consistently reproducible. Hey Shauna! I've meticulously applied your instructions, however, my Heading 3 still remains at 1.1 despite the fact that the Heading 1 just before it is at 5. All of the Heading 2 instances are working perfectly, and the only difference between a Heading 2 and a Heading 3 is that Heading 3 instances do not show up on the TOC. Any more ideas? You've been a tremendous help! A million thanks. Brian > Hi Brian > [quoted text clipped - 75 lines] > >> > 2x. > >> > However, the problem, even then, is not consistently reproducible. Did you set it to restart after Level 1?  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hey Shauna! > [quoted text clipped - 86 lines] > > >> > 2x. > > >> > However, the problem, even then, is not consistently reproducible. Yes. Both my Level 2 and Level 3 headings are set to restart after Level 1. > Did you set it to restart after Level 1? > [quoted text clipped - 107 lines] > > > >> > 2x. > > > >> > However, the problem, even then, is not consistently reproducible. I am experiencing the same problem and have followed all of the steps. Any further info I missed? > Yes. Both my Level 2 and Level 3 headings are set to restart after Level 1. > [quoted text clipped - 109 lines] > > > > >> > 2x. > > > > >> > However, the problem, even then, is not consistently reproducible. Shauna, Suzanne: Can either of you help out here? I'm completely stuck. Thanks, Brian > I am experiencing the same problem and have followed all of the steps. Any > further info I missed? [quoted text clipped - 112 lines] > > > > > >> > 2x. > > > > > >> > However, the problem, even then, is not consistently reproducible. I'm afraid I'm out of ideas; perhaps Shauna can help. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Shauna, Suzanne: > [quoted text clipped - 119 lines] > > > > > > >> > 2x. > > > > > > >> > However, the problem, even then, is not consistently reproducible. Shauna, do you have any more ideas on this problem? > I'm afraid I'm out of ideas; perhaps Shauna can help. > [quoted text clipped - 155 lines] > > > > > > > >> > However, the problem, even then, is not consistently > reproducible. Hi, I'm brand new to this (or any other) newsgroup. However, I know of an MVP article which explains why Word's numbering runs amock. It will certainly be helpful to all tech writers. http://word.mvps.org/FAQs/Numbering/WordsNumberingExplained.htm Warning: It required several re-reads for me to understand the complexities (and I'll never comprehend why they created numbering that way) but it will certainly open your eyes to why the strange numbering problems happen and how best to avoid them in future. I hope it helps. PS: Does anyone have the article written by David Rado called "How to cure Word's List Numbering with a dose of VBA" please? It's referred to everywhere but doesn't seem to exist online. You can email me privately at g h a m p t o n @ u q . n e t . a u (remove the spaces) Thanks! Cheers, Gerri Barnes-Hampton Tech Writer, Brisbane Australia explain IT simply "How to cure..." has been AWOL for a long time, but it was never really an article, just a list of links to other articles. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi, > [quoted text clipped - 22 lines] > Tech Writer, Brisbane Australia > explain IT simply It is only a test "lemeva" <lemeva@discussions.microsoft.com> дÈëÏûÏ¢ÐÂÎÅ :13D91F25-6EF0-4411-9CAD-BE8A70E44BFC@microsoft.com... > In my document I'm using the following styles: Heading 1, Heading 2, and [quoted text clipped - 9 lines] > "1", and I never seem to have this problem until I start using Heading 2x. > However, the problem, even then, is not consistently reproducible. another test , "lemeva" <lemeva@discussions.microsoft.com> дÈëÏûÏ¢ÐÂÎÅ :13D91F25-6EF0-4411-9CAD-BE8A70E44BFC@microsoft.com... > In my document I'm using the following styles: Heading 1, Heading 2, and [quoted text clipped - 9 lines] > "1", and I never seem to have this problem until I start using Heading 2x. > However, the problem, even then, is not consistently reproducible.
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