 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Word / Numbering / August 2005Style Side-Effect: Subsequent Heading Starts Wrong!!
I have a caption style defined that uses level 8 of the outlined numbered list that is used by the built in headings: 1 Heading 1 1.1 Heading 2 Figure 1-1 (caption style - level 8 is linked to caption style and restarts after a level 1: first number is the level 1 number, second number is the level 8 number) Now given that sequence above, I try to insert a Heading 3, and here's what I get: 1.1.2 Heading 3 instead of 1.1.1. If I remove the "Figure 1-1" (my custom style that is attached to level 8 of the numbering scheme), then the Heading 3 reverts to 1.1.1 as it should. Help! What's happening? Thanks in advance. P.S. The caption style is outline level 8 (in Format>Paragraph). What version of Word are you using? I can certainly confirm the behavior in Word 2000, where any higher level *following* a lower level in the outline seems to start incorrectly at 2 instead of 1. :-(  SignatureStefan Blom Microsoft Word MVP > I have a caption style defined that uses level 8 of the outlined > numbered list that is used by the built in headings: [quoted text clipped - 22 lines] > > P.S. The caption style is outline level 8 (in Format>Paragraph). It's probably the same in all versions: Word outlines force a strict hierarchy. If you have a level 1 para and then a level 3 (or 8) para, level 2 gets incremented, too. You'd probably need to use Seq fields for the captions, maybe using a { StyleRef 1 \n } field for the "Heading 1" number. Can't think of a wholly automatic way (that doesn't require F9 to update fields)... :-( Klaus > What version of Word are you using? I can certainly confirm the behavior > in Word 2000, where any higher level *following* a lower level in the [quoted text clipped - 27 lines] >> >> P.S. The caption style is outline level 8 (in Format>Paragraph). > You'd probably need to use Seq fields for the captions, maybe using a { > StyleRef 1 \n } field for the "Heading 1" number. I don't use captions... In fact, that's exactly what "Insert > Reference > Caption" inserts: { STYLEREF 1 \s }-{ SEQ Picture \* ARABIC \s 1 } Klaus "termiflyer", this is indeed bad news. It seems as if Word by design assumes the presence of higher numbering levels/styles when it encounters "holes" in the outline hierarchy, and increments numbers accordingly. You can confirm this behavior in a test document by applying one of the preset outline numbering schemes in the Bullets and Numbering dialog box, and then put in a Heading 2 paragraph followed by a Heading 1 paragraph. The only thing I can suggest is to start using (or go back to using) Insert>Reference>Caption (or Insert>Caption in Word 97/2000). :-( SignatureStefan Blom Microsoft Word MVP > It's probably the same in all versions: > Word outlines force a strict hierarchy. If you have a level 1 para and then [quoted text clipped - 37 lines] > >> > >> P.S. The caption style is outline level 8 (in Format>Paragraph). This is very disappointing. The whole reason for using styles and outline numbering is so a user can simply apply a style for something like a caption, and the numbering will abide by a single, well determined set of rules set up at the beginning or in a template. Likewise, a user can modify the numbering style at one point of origin, and that change would flow through the document. Using Insert>Reference>Caption (1) relies on the user to do it the same each and every time, and (2) cannot be modified at a single point of origin later. If there is no workaround for this, I'm probably left to return to using "Figure 1, 2, ..., 100, 101, etc." because these properties are important in a professional, and flexibile, template or document. I am using Word 2000. Can someone verify that this has not changed in newer versions? Thanks. Well, one way to make it easier for users is to create AutoText entries, each of which inserts a specific type of caption. That won't make it easier to *modify* the numbering, of course. Perhaps you could set up different templates (with different AutoTexts, if necessary) to take care of different numbering needs. -- Stefan Blom > This is very disappointing. The whole reason for using styles and > outline numbering is so a user can simply apply a style for something [quoted text clipped - 17 lines] > > Thanks. Good ideas. I do have the option of upgrading to Office 2003. Can anyone tell me if I will have the same problem(s) with the newer version? Word still counts "missing" levels, unfortunately. Makes you realise why they've stuck with SEQ in captions so long :-( -- Margaret Aldis - Microsoft Word MVP SignatureSyntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org > Good ideas. > > I do have the option of upgrading to Office 2003. Can anyone tell me > if I will have the same problem(s) with the newer version?
|
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.