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MS Office Forum / Word / Numbering / October 2005List for formatting with STYLES
Read the posts on numbering with extreem interest. However my situation seems to be a little different. I am working with lesson plans and have a need to have every set of instructions restart numbering. I also like my numbered lists to use 1.5 line spacing, 0.5 inch hanging indents, and a different font. I have been using the numbered list formatting option, and changing the paragraph format, hanging indents, and fonts separately. Then I decided to try creating a STYLE to handle all of the above. Seemed to work well, except the numbering defaults to the "continue from previous" option. And of course when I open the format bullets and numbering to change teh numbering scheme, alas the hanging indent disappears. I have been upbale to locate an option in the style setup to declare the "restart numbering at 1" option I so long for. Does anyone have a SIMPLE solution? I am not yet ready to tackle VBA coding! You do want to be using styles. You use one heading style to restart your numbering for lower styles. Note that although these are called heading styles, they don't have to be used as headings and can be formatted to look however you want. See: How to create numbered headings or outline numbering in your Word document http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the subject is related.) This is based on ... Word's Numbering Explained http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm Additional information you may find useful or need is at: How to Create a Template, Part II http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm  SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Read the posts on numbering with extreem interest. However my situation > seems [quoted text clipped - 21 lines] > Does anyone have a SIMPLE solution? I am not yet ready to tackle VBA > coding! Thanks for your input. Every thing I have read keeps referring to creating sequential levels of styles to accomplish this. I usually have 20 to 35 exercises in a document. If I understand the suggestion properly, I would need a style level for each one of these paragraphs that I want to number starting at #1, AND remember which one I used last. HAve I understood your suggestion correctly? > You do want to be using styles. You use one heading style to restart your > numbering for lower styles. Note that although these are called heading [quoted text clipped - 42 lines] > > Does anyone have a SIMPLE solution? I am not yet ready to tackle VBA > > coding! You have not. I expect you would need 2-3 styles, maximum 5 to accomplish what you want. Please read the articles. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Thanks for your input. Every thing I have read keeps referring to creating > sequential levels of styles to accomplish this. I usually have 20 to 35 [quoted text clipped - 55 lines] >> > Does anyone have a SIMPLE solution? I am not yet ready to tackle VBA >> > coding! For questions and answers, you need two styles, Question and Answer. The Answer style has numbering set to restart after Question, while numbering of the Question style is continuous (or can restart after another major heading, if you use a three-level outline). Similarly, for an exercise, the numbering of the exercise steps has numbering set to restart after the exercise heading style (which can also but need not be numbered). If you will give us an example of the sort of text found in these exercises, we can give you more specific instructions. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks for your input. Every thing I have read keeps referring to creating > sequential levels of styles to accomplish this. I usually have 20 to 35 [quoted text clipped - 49 lines] > > > Does anyone have a SIMPLE solution? I am not yet ready to tackle VBA > > > coding! Thanks Suzanne: The specific probelm is taht I cannot find a way to enforce "restart numbering" option within the style. Can you describe how that is accomplished within the "style" setup. I created a style named exercises with the font, type face, indent level, and 1.5 line spacing, but the option to choose between "continue from previous" or "restart numbering" is not apparent to me within the style setup. Where hacve I overlooked this option? Thanks for your assistance. > For questions and answers, you need two styles, Question and Answer. The > Answer style has numbering set to restart after Question, while numbering of [quoted text clipped - 68 lines] > > > > Does anyone have a SIMPLE solution? I am not yet ready to tackle VBA > > > > coding! You need to set up an outline-numbered list with the style you want to restart at Level 2 and an intervening style as Level 1. See (in addition to the outline numbering article you've already been referred to) http://www.syntagma.demon.co.uk/FAQs/ListRestartMethods.htm SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks Suzanne: > The specific probelm is taht I cannot find a way to enforce "restart [quoted text clipped - 78 lines] > > > > > Does anyone have a SIMPLE solution? I am not yet ready to tackle VBA > > > > > coding! |
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