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MS Office Forum / Word / Numbering / February 2006Is it possible to have a single list with different styles?
Is is possible to have an outline format with multiple styles per level? Say a 9 level legal type outline where each level has two formats. 1 Level 1a 1 Level 1b 1.1 Level 2a 1.1 Level 2b 1.1.1 ..... you get the point ... such that the list uses a single numbering sequence .... ex: 1 Level 1a 1.1 Level 2a 1.2 Level 2b 1.3 Level 2b 1.3.1 Level 3a 1.4. Level 2a 2 Level 1b etc. Not using numbering styles. It might be possible to do it using SEQ fields or such like (with difficulty) but you might want to rethink the idea - it seems confusing. What are you trying to achieve?  SignatureChuck Henrich www.ProductivityApps.com Stylist Style Generator - automatically create and define sets of paragraph numbering and heading styles > Is is possible to have an outline format with multiple styles per > level? [quoted text clipped - 26 lines] > > etc. Each paragraph/LI/heading needs one of two different markings, yet the markings don't change the document structure. (as shown in my example above). A single outlined doc except that one of two markings are applied to the level. Hmm, looks like your levels were using two separate "markings" on each individual level ("1.1" and "2a" for example) simultaneously which is something Word doesn't do except perhaps using some fancy footwork with fields. I guess the question really is - why? It's certainly an unusual approach to outlining. Exploring that might help you figure out a different way to do what you want. For instance, if the secondary numbering (2a, 2b etc) refers to some other list then you could use cross references... Other than that I'm out of suggestions. SignatureChuck Henrich www.ProductivityApps.com Stylist Style Generator - automatically create and define sets of paragraph numbering and heading styles > Each paragraph/LI/heading needs one of two different markings, yet the > markings don't change the document structure. (as shown in my example > above). A single outlined doc except that one of two markings are > applied to the level. Well, the document style is not actually that unusual. Like I said .... it's a single document outline and every paragraph must be tagged with one marking or another. Call them Blue/Green for example. The doc would then look like: 1 (blue) ........ 1.1 (green) ..... 1.2 (blue) ..... 2 (green) ..... 2.1 (green) ..... 2.1.1 (blue) .... and such. I was hoping to use some way of including the tag in the style to keep outline consistancy, validate proper paragraph tagging and keep the TOC managable. [snip] > Well, the document style is not actually that unusual. Like I said > .... it's a single document outline and every paragraph must be tagged > with one marking or another. Call them Blue/Green for example. The > doc would then look like: I think you can only have a one to one mapping between a level and a style. However, one hack, is that you can set a Base Style for a given style. So you could do this:- Level 1 <---LinkedStyle----> "Heading 1" (Bold) | | (Base Style = "Heading 1") | "Heading 1 Not Bold" (inherits the numbering link) You will need to manually select "Heading 1 Not Bold" each time you want it however, as the "Enter Key" will revert back to "Heading 1 Bold" each time. Experiment and see how you get on. Regards Julian Another couple of ideas: You could set up the numbering hierarchy for one version of your styles (blue, say) and then base the second set of styles on the first, with formatting differences. The limitation to this is that if you use promote/demote you will find you pick up the blue version of the style and will have to reapply green. If blue and green differ only in character formatting (if one is bold, for instance) then you could alternatively use a single set of paragraph styles, and apply the character formatting as a character style. You might want to set up a simple macro to apply the paragraph style + character style combination. Note that indent (and number tab) information come from the numbering, so you are living dangerously if you use the secondary style to reset the indent. In that case you might do better with a LISTNUM field. > Well, the document style is not actually that unusual. Like I said > .... it's a single document outline and every paragraph must be tagged [quoted text clipped - 16 lines] > style to keep outline consistancy, validate proper paragraph tagging > and keep the TOC managable. Actually, blue and green were supposed to represent different text tags. 1 TAG1 (text ....) 1 TAG2 (text ....) The tags are used to identify paragraph type. The paragraph type can change independantly of the outline level. Tried the linked styles but they seemed to reset eachother .... probably didn't set it up right. OK, you "can" do this with List Styles if you are using Word 2003. A List Style can (usually does...) apply the numbering outline independently of the paragraph style. This is what it was designed for. However, I think that if you implement your solution using ListNum fields, you will get a more flexible and stable solution. You can look up ListNum fields in the Word Help. Cheers On 9/2/06 8:00 AM, in article 1139432407.094931.75040@g14g2000cwa.googlegroups.com, "LostBoyz69@gmail.com" > Actually, blue and green were supposed to represent different text > tags. [quoted text clipped - 7 lines] > Tried the linked styles but they seemed to reset eachother .... > probably didn't set it up right. SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 OK, there is no way you can have both the single-sequence numbers and the different tags both generated from a single outline numbering (whether coming from Paragraph Style, List Style, or LISTNUM). If there are no format differences between tag1 and tag 2 paragraph types, then I would use tried-and-tested Paragraph Style outline numbering (follow Shauna Kelly's instructions to get that set up reliably), and insert the TAG text as AutoText (put buttons on your toolbar for these). If there is a format difference, then you'll need different Paragraph Styles. To get the single numbering, you can use one style based on the other (numbered) Paragraph Style, or you can use a List Style (to apply the numbering and indents on top of the paragraph style), or you can insert LISTNUMs (in this case set up AutoTexts for each combination of level and tag type, so you only have one insertion to do at the start of each para). SignatureMargaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org > Actually, blue and green were supposed to represent different text > tags. [quoted text clipped - 7 lines] > Tried the linked styles but they seemed to reset eachother .... > probably didn't set it up right. |
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