TOC not updating in a particular document

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Adrian - 03 May 2006 10:13 GMT

Hi,

In a particular document, my TOC is not updating correctly when I select it
and choose Update Field. This happens for all styles in the document. It
does not happen with other documents. I checked that "automatically update"
is enabled for all the TOC styles.

The document has an outline numbering scheme for headings 1 thru 9 and a
list numbering scheme. Not sure if this is relevant.

Thanks,

Adrian

Reply to this Message

Charles Kenyon - 03 May 2006 11:13 GMT

First, Automatically Update should be turned off on your styles. This is for
developing templates, not documents in use.

Numbering must be applied through styles following the steps at: How to
create numbered headings or outline numbering in your Word document
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.

Try displaying the field code for your TOC. (Alt-F9) could you post that
code here? Then tell us what is not in your TOC or is displayed improperly?
How should the field know which items to include? Finally, which version of
Word are you using?

Signature

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!

My criminal defense site: http://addbalance.com
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

> Hi,
>
[quoted text clipped - 9 lines]
>
> Adrian

Reply to this Message

Adrian - 03 May 2006 12:15 GMT

Hi Charles,

1. I only have "automatically update" on for the TOC1, TOC2 etc styles, not
the actual heading styles.

2. I have already applied outline numbering by rigorously following shaun
kelly's document :-)

3. Here is the field code for the TOC:
TOC \o "2-5" \h \z \t "Heading 1,1,Heading 6,1,Heading 7,2,Heading
8,3,Heading 9,4,PLSIXTitle,1"

I set up the TOC to show headings 1 thru 9, plus the style "PLSIXTitle".
Headings 1- 9 are modifications of the default Word h1-h9 headings. H6 to H9
are used for appendixes and I set them as level 1 to 4 in the TOC.
I find the TOC field codes a little strange as I would have expected to see
something like this:
TOC \o "1-5" \h \z \t "Heading 6,1,Heading 7,2,Heading 8,3,Heading
9,4,PLSIXTitle,1"
I feel this may be another symptom of an underlying problem rather than the
cause, because a) the problem still occurs when replacing the field code
with what I thought it should be and b) it happens for all entries in the
TOC no matter what style they are.

4. You asked what is not displayed correctly...
If I edit any of the headings in my document (or the PLSIXTitle entry) and
then select the TOC and click update (or F9) the cursor seems to wobble for
about a second as if something is happening, but the entries in the TOC do
not change. In fact, I don't even get the dialog box that should ask whether
I just wanna update page numbers or the whole shebang.

5. Word 2003

I have come across another report of what seems to be the problem, without a
working solution:

http://groups.google.com/group/microsoft.public.word.numbering/browse_thread/thr
ead/57f904d3dac4ff20/4a76b85c9d18d225?lnk=st&q=word+toc+update&rnum=5&hl=en#4a76
b85c9d18d225

Thanks for your help,

Adrian

> First, Automatically Update should be turned off on your styles. This is
> for developing templates, not documents in use.
[quoted text clipped - 20 lines]
>>
>> Adrian

Reply to this Message

Adrian - 03 May 2006 12:36 GMT

One other thing that occurs to me...

In another group, I asked if there was an easy way to update fields in all headers and footers throughout a document and a good soul sent me the following macro code, which I added to my document and ran (to test it...it worked).

I did the macro test this morning before I tested the TOC. Could running the macro have screwed up something in the internal workings of my document that now makes it impossible to update the TOC? Here is the code in case it means anything to anybody:

> Sub myUpdateFields()
> Dim pRange As Word.Range

> Dim iLink As Long

> iLink = ActiveDocument.Sections(1).Headers(1).Range.StoryType

> For Each pRange In ActiveDocument.StoryRanges

> Do

> pRange.Fields.Update

> Set pRange = pRange.NextStoryRange

> Loop Until pRange Is Nothing

> Next

> End Sub

Thanks,

Adrian

> Hi Charles,
>
[quoted text clipped - 62 lines]
>>>
>>> Adrian

Reply to this Message

Charles Kenyon - 03 May 2006 14:47 GMT

That you are not being asked tells me that Word thinks there are no content
modifications. Try typing something in a new heading and then select your
TOC field and press F9. Same thing happen (i.e. no change)?

Signature

One other thing that occurs to me...

In another group, I asked if there was an easy way to update fields in all
headers and footers throughout a document and a good soul sent me the
following macro code, which I added to my document and ran (to test it...it
worked).

I did the macro test this morning before I tested the TOC. Could running the
macro have screwed up something in the internal workings of my document that
now makes it impossible to update the TOC? Here is the code in case it means
anything to anybody:

> Sub myUpdateFields()
> Dim pRange As Word.Range
[quoted text clipped - 7 lines]
> Next
> End Sub

Thanks,
Adrian

"Adrian" <adystrash@hotmail.com> wrote in message
news:OZ866JqbGHA.4672@TK2MSFTNGP04.phx.gbl...

> Hi Charles,
>
[quoted text clipped - 69 lines]
>>>
>>> Adrian

Reply to this Message

Adrian - 03 May 2006 14:47 GMT

Confirmed. The problem is with the macro. Well, actually the problem seems to be a bug in Word related to macro naming. I renamed the macro from "myUpdateFields()" to "UpdateFields( )", which no doubt clashes with a predefined routine of the same name. When I rename it back, the TOC updates with no problem.

I didn't realize there were restrictions on macro naming. I have just done some testing and seen that if you record ANY macro with the macro recorder and name it "UpdateFields" then when you try to update the TOC field in your doc it will run this macro instead :-)

Cheers,

One other thing that occurs to me...

In another group, I asked if there was an easy way to update fields in all headers and footers throughout a document and a good soul sent me the following macro code, which I added to my document and ran (to test it...it worked).

I did the macro test this morning before I tested the TOC. Could running the macro have screwed up something in the internal workings of my document that now makes it impossible to update the TOC? Here is the code in case it means anything to anybody:

> Sub myUpdateFields()
> Dim pRange As Word.Range

> Dim iLink As Long

> iLink = ActiveDocument.Sections(1).Headers(1).Range.StoryType

> For Each pRange In ActiveDocument.StoryRanges

> Do

> pRange.Fields.Update

> Set pRange = pRange.NextStoryRange

> Loop Until pRange Is Nothing

> Next

> End Sub

Thanks,

Adrian

"Adrian" <adystrash@hotmail.com> wrote in message news:OZ866JqbGHA.4672@TK2MSFTNGP04.phx.gbl...
> Hi Charles,
>
> 1. I only have "automatically update" on for the TOC1, TOC2 etc styles, not
> the actual heading styles.
>
> 2. I have already applied outline numbering by rigorously following shaun
> kelly's document :-)
>
> 3. Here is the field code for the TOC:
> TOC \o "2-5" \h \z \t "Heading 1,1,Heading 6,1,Heading 7,2,Heading
> 8,3,Heading 9,4,PLSIXTitle,1"
>
> I set up the TOC to show headings 1 thru 9, plus the style "PLSIXTitle".
> Headings 1- 9 are modifications of the default Word h1-h9 headings. H6 to H9
> are used for appendixes and I set them as level 1 to 4 in the TOC.
> I find the TOC field codes a little strange as I would have expected to see
> something like this:
> TOC \o "1-5" \h \z \t "Heading 6,1,Heading 7,2,Heading 8,3,Heading
> 9,4,PLSIXTitle,1"
> I feel this may be another symptom of an underlying problem rather than the
> cause, because a) the problem still occurs when replacing the field code
> with what I thought it should be and b) it happens for all entries in the
> TOC no matter what style they are.
>
> 4. You asked what is not displayed correctly...
> If I edit any of the headings in my document (or the PLSIXTitle entry) and
> then select the TOC and click update (or F9) the cursor seems to wobble for
> about a second as if something is happening, but the entries in the TOC do
> not change. In fact, I don't even get the dialog box that should ask whether
> I just wanna update page numbers or the whole shebang.
>
> 5. Word 2003
>
> I have come across another report of what seems to be the problem, without a
> working solution:
>
> http://groups.google.com/group/microsoft.public.word.numbering/browse_thread/thr
ead/57f904d3dac4ff20/4a76b85c9d18d225?lnk=st&q=word+toc+update&rnum=5&hl=en#4a76
b85c9d18d225
>
>
>
> Thanks for your help,
>
>
>
> Adrian
>
>
> "Charles Kenyon" <wordfaq@nospam.addbalance.com> wrote in message
> news:u9ssuopbGHA.3956@TK2MSFTNGP04.phx.gbl...
>> First, Automatically Update should be turned off on your styles. This is
>> for developing templates, not documents in use.
>>
>> Numbering must be applied through styles following the steps at: How to
>> create numbered headings or outline numbering in your Word document
>> http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.
>>
>> Try displaying the field code for your TOC. (Alt-F9) could you post that
>> code here? Then tell us what is not in your TOC or is displayed
>> improperly? How should the field know which items to include? Finally,
>> which version of Word are you using?
>> --
>> Charles Kenyon
>>
>> Word New User FAQ & Web Directory: http://addbalance.com/word
>>
>> Intermediate User's Guide to Microsoft Word (supplemented version of
>> Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
>>
>> See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
>>
>> My criminal defense site: http://addbalance.com
>> --------- --------- --------- --------- --------- ---------
>> This message is posted to a newsgroup. Please post replies
>> and questions to the newsgroup so that others can learn
>> from my ignorance and your wisdom.
>>
>>
>> "Adrian" <adystrash@hotmail.com> wrote in message
>> news:O%231RJGpbGHA.3956@TK2MSFTNGP05.phx.gbl...
>>> Hi,
>>>
>>> In a particular document, my TOC is not updating correctly when I select
>>> it and choose Update Field. This happens for all styles in the document.
>>> It does not happen with other documents. I checked that "automatically
>>> update" is enabled for all the TOC styles.
>>>
>>> The document has an outline numbering scheme for headings 1 thru 9 and a
>>> list numbering scheme. Not sure if this is relevant.
>>>
>>> Thanks,
>>>
>>> Adrian
>>>
>>
>>
>
>

Reply to this Message

Charles Kenyon - 03 May 2006 15:06 GMT

See http://word.mvps.org/FAQs/MacrosVBA/InterceptSavePrint.htm. If you give
a macro the same name as a built-in Word command, it runs in place of that
command. Apparently the macro you are using will not change the contents of
a TOC! Here are some you might want to look at.

Sub TOCFieldUpdateAllStory()
' Written by Charles Kyle Kenyon 15 November 2001
' repaired by Jezebel
' All Story Field Updater - TOC fields
Dim oField As Field
Dim oStory As Range
' On Error Resume Next
For Each oStory In ActiveDocument.StoryRanges
' This goes into headers and footers as well as the regular document
Do
For Each oField In oStory.Fields
If oField.Type = wdFieldTOC Then
oField.Update
End If
Next oField
Set oStory = oStory.NextStoryRange
Loop Until oStory Is Nothing
Next oStory
End Sub

Sub FieldsUpdateAllStory()
' All Story Field Updater
' Written by Charles Kyle Kenyon 9 December 2004
' repaired with help from Jezebel 10 December 2004, 28 November 2005
' Note, if used in protected form this will reset
' formfields to their defaults
Dim oStory As Range
On Error Resume Next
For Each oStory In ActiveDocument.StoryRanges
Do
oStory.Fields.Update
Set oStory = oStory.NextStoryRange
Loop Until oStory Is Nothing
Next
End Sub

Finally, you'll see yet another update fields macro at
http://www.gmayor.com/installing_macro.htm.

I think all of these work on TOC fields. I don't see a conceptual difference
between these and the one you are using except the TOC one is acting on
fields one at a time and only updating TOC fields. You may want to give them
a try. (If you try one and it does not work, please let me know.)

Signature

> Sub myUpdateFields()
> Dim pRange As Word.Range
[quoted text clipped - 7 lines]
> Next
> End Sub

Thanks,
Adrian

"Adrian" <adystrash@hotmail.com> wrote in message
news:OZ866JqbGHA.4672@TK2MSFTNGP04.phx.gbl...

> Hi Charles,
>
[quoted text clipped - 69 lines]
>>>
>>> Adrian

Reply to this Message

Adrian - 03 May 2006 15:33 GMT

Thanks Charles,

I sure am learning a lot about Word today!

So, what I thought was a bug seems to be "by design". In that case, I'll
limit my criticism to the suggestion that it would be nice if Word were to
warn you when you attempt to assign a built-in command name to a macro.

The macro I was given works fine when appropriately named (it updates fields
in the header and footer), but thanks for the links anyway.

But before I go, I have a question related to an earlier comment you
made....

By default, when one first creates a TOC the styles (e.g. TOC 1) have
"automatically update" enabled. However, for all other default styles
(Heading 1 etc) this setting is disabled. So, when I see Word MVP advice to
disable this setting for all styles after creating a template I wonder if
there is any reason to make an exception for the TOC styles? Probably not,
but I'm sure you will know if there is...

Cheers,

Adrian

> See http://word.mvps.org/FAQs/MacrosVBA/InterceptSavePrint.htm. If you
> give a macro the same name as a built-in Word command, it runs in place of
[quoted text clipped - 167 lines]
>>>>
>>>> Adrian

Reply to this Message

Charles Kenyon - 03 May 2006 17:30 GMT

Actually, TOC styles probably would be an exception. If you change the
formatting on one entry of a given level you probably want it to apply to
all entries. The problem comes up when people have this routinely checked
for their body and heading styles. In a well-written template these styles
are interconnected with one another and changing one can cascade through a
document.

Signature

> Thanks Charles,
>
[quoted text clipped - 196 lines]
>>>>>
>>>>> Adrian

Reply to this Message

Tarallen - 15 Jun 2006 18:48 GMT

Hi Charles - you say 'Automatically Update' should be turned off on styles,
but it is displaying on the styles in all TOC styles in my template. What is
its function and why should be be turned off?
Thanks,
Tarallen

> First, Automatically Update should be turned off on your styles. This is for
> developing templates, not documents in use.
[quoted text clipped - 20 lines]
> >
> > Adrian

Reply to this Message

Suzanne S. Barnhill - 15 Jun 2006 21:22 GMT

I think it serves a useful purpose in TOCs because Word has made it so
difficult to access TOC styles for modification. Unfortunately, it seems to
affect only paragraph, not font, formatting.

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> Hi Charles - you say 'Automatically Update' should be turned off on styles,
> but it is displaying on the styles in all TOC styles in my template. What is
[quoted text clipped - 26 lines]
> > >
> > > Adrian

Reply to this Message

Charles Kenyon - 16 Jun 2006 01:35 GMT

Yes, on TOC styles you would want to leave it on usually.

Signature

> Hi Charles - you say 'Automatically Update' should be turned off on
> styles,
[quoted text clipped - 34 lines]
>> >
>> > Adrian

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