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MS Office Forum / Word / Numbering / September 2006Paragraph [0100] rollover problem
Hello, I'm new to the newsgroup, but have read quite a few of the webpages that you link to in the FAQ. Here is a description of the problem: I have paragraph numbering in my document which I have defined in the "Bullets and Numbering" format section. I have customized the field to look like: [0001] text [0002] text ... [0010] text The problem occurs at pargraph 100, which under the scheme outline above will look like this without modification: [00100] text so, it does not keep the four number system that I have implemented and as a result of the extra number, a new tab is introduced. I can fix this by making a new numbering scheme at 100, but obviously this introduces problems during revisions where a new paragraph is added before paragraph 100. Are there any known solutions to this problem? Thanks! Joel Stevens Hi Joel: There are several solutions to this problem, but you cannot easily do that with a List Template (which is what Format>Bullets and Numbering is using) because you cannot add the "edit codes" required to get the leading zeros to print. You can do this with SEQ fields or with ListNum fields. Look for a help topic named "Numeric Picture (\#) field switch" and see if that will do what you want. Cheers On 15/8/06 2:07 AM, in article 1155571645.540681.265680@p79g2000cwp.googlegroups.com, "Joel" <joelewistevens@gmail.com> wrote: > Hello, I'm new to the newsgroup, but have read quite a few of the > webpages that you link to in the FAQ. Here is a description of the [quoted text clipped - 23 lines] > Thanks! > Joel Stevens  SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 The following SEQ field code can be used to produce numbers [0001], [0002], ..., [0010], [0011], ..., etc: { SEQ test \# "[0000]" } To insert the field delimiters, {}, press Ctrl+F9. Type the code as shown. (Note, however, that "test" is the SEQ field identifier, and you can choose a more meaningful name for your list. A document can have several different sequences; just use different identifiers for them.) Press F9 to update. You can use copy and paste to insert more fields. SEQ fields don't update automatically, which will be especially apparent if you use copy and paste to duplicate them. To force an update of SEQ as well as other fields, select the whole document and then press F9. Also, fields are updated as you switch to Print Preview. SignatureStefan Blom Microsoft Word MVP > Hello, I'm new to the newsgroup, but have read quite a few of the > webpages that you link to in the FAQ. Here is a description of the [quoted text clipped - 22 lines] > Thanks! > Joel Stevens Is there some way to put the { SEQ } into a "Style" so that when the style is in use, a new paragraph is prepended by an incremented, leading zeroed, number? Inserting the { SEQ } in hundreds of paragraphs is a mind-numbing use of a computer, whether you use autotext or not. If possible, please email me with responses when posting. > The following SEQ field code can be used to produce numbers [0001], > [0002], ..., [0010], [0011], ..., etc: > > { SEQ test \# "[0000]" } To Get: > > [0001] text > > [0002] text [quoted text clipped - 16 lines] > > Thanks! > > Joel Stevens No. Sorry :-) On 13/9/06 5:52 AM, in article 1158090733.426907.219750@b28g2000cwb.googlegroups.com, "mw487@yahoo.com" > Is there some way to put the { SEQ } into a "Style" so that when the > style is in use, a new paragraph is prepended by an incremented, [quoted text clipped - 31 lines] >>> Thanks! >>> Joel Stevens SignaturePlease reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie <john@mcghie.name> Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant Technical Writer. Sydney, Australia +61 (0) 4 1209 1410
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