problem copying & retain column formatting from one word doc to another

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Erika - 19 Aug 2006 00:46 GMT

Hi. I'm trying to copy a page from one word doc to another. Page A has a
section with 2 columns (which are formatted as a numbered list).
(Word 2002, Win ME)

When I copy Page A entirely, this section pastes as one long list. I
have tried all the different 'Paste As' options (unformatted; retain
original formatting; etc). I have also tried just formatting the list
into 2 cols and ... it's frustrating ... I apply the commands and
nothing happens.

Any ideas what to do? Thanks!

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Hugs, Erika

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Suzanne S. Barnhill - 19 Aug 2006 04:43 GMT

The column formatting is stored in the section break that ends the
multi-column section or the final paragraph mark if the entire document is
multiple columns. You must copy and paste this to paste the column
formatting; you may find that you bring a lot of other baggage along,
though, and that it is applied to the entire document you're pasting into. A
better approach is to select the list after you've pasted it in and format
it as two columns; see http://word.mvps.org/FAQs/Formatting/UsingColumns.htm

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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> Hi. I'm trying to copy a page from one word doc to another. Page A has a
> section with 2 columns (which are formatted as a numbered list).
[quoted text clipped - 7 lines]
>
> Any ideas what to do? Thanks!

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Erika - 19 Aug 2006 05:43 GMT

> The column formatting is stored in the section break that ends the
> multi-column section or the final paragraph mark if the entire document is
[quoted text clipped - 3 lines]
> better approach is to select the list after you've pasted it in and format
> it as two columns; see http://word.mvps.org/FAQs/Formatting/UsingColumns.htm

I copied the entire document in the first place and lost the column
formatting. Then I tried copying different sections. Then, as I said, I
tried formatting the list in the new document but when I apply the
commands, nothing happens.

This behavior doesn't make sense.

Thanks for writing.

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Hugs, Erika

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Shauna Kelly - 19 Aug 2006 06:49 GMT

Hi Erika

I wonder if the formatting is copying properly, but you can't see it. In the
recipient document, click the View menu. Is Print Layout selected? If not,
choose it.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

>> The column formatting is stored in the section break that ends the
>> multi-column section or the final paragraph mark if the entire document
[quoted text clipped - 16 lines]
>
> Thanks for writing.

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Erika - 19 Aug 2006 07:39 GMT

> Hi Erika
>
[quoted text clipped - 6 lines]
> Shauna Kelly. Microsoft MVP.
> http://www.shaunakelly.com/word

Yes, I work in Print Layout. Thanks for the idea, Shauna.

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Hugs, Erika

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