MS Office Forum / Word / Numbering / October 2006
Appendix header numbering problem
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Thomas - 17 Oct 2006 15:51 GMT Folks,
I know there's been a lot of discussion around this topic. I have read Shauna Kelly's site, and have been trying to follow, but I just can't seem to get this working right.
I am using MS Word 2003. I set of the separate sections for two appendices. I go the header for the titles working fine. I used level 6 for the titles. I am now trying to use level 7 heading for a heading in the appendix to get the heading to look like "A.1, A.2, ..." I can manage to change the format for the heading 7 to get the desired result. However, when I apply the formatting, it changes all of my other headings in the document 1-5 to have no numbering. This is very frustrating and I'm sure there is probably a simple answer from someone who knows.
Thanks in advance.
Thomas --- mindchi@hotmail.com
Thomas - 17 Oct 2006 16:40 GMT Some progress:
I managed to get Appendix A heading numbering to look as desired, "A.1, A.2, A.3 ...", however, Appendix B (new section, and heading 6 paragraph) is not appearing as desired, "B.1, B.2, B.3 ...", but rather as "A.10, A.11, ..."
I'm still trying to figure out how to get the Appendix B numbering as desired. Any assistance would be appreciated.
> Folks, > [quoted text clipped - 16 lines] > Thomas --- > mindchi@hotmail.com Suzanne S. Barnhill - 17 Oct 2006 18:25 GMT Make sure you have Level 7 set to restart numbering after Level 6, *and* make sure that whenever you modify the numbering of any level, you go in through the Level 1 style to make sure that all styles remain part of the same outline list.
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> Some progress: > [quoted text clipped - 25 lines] > > Thomas --- > > mindchi@hotmail.com Thomas - 17 Oct 2006 19:13 GMT I'm not sure this can work based on how I set up the headings for the appendix. Let me provide further details:
I am adding 2 appendix sections to the document which I would like to be shown in the table of contents. Resources I read from the Web (including Shauna) said to create new section for each of the appendix. Then I am supposed to use heading 1-5 for body of document and 6-9 for the appendixes. Level 6 was used for the title of the Appendix. I did this by changing the numbering of the heading use a "list styles" instead of numbering so I get something like "Appendix A. Title of Appendix". Based on this, I got the page numbering setup to number the pages for the appendixes like "A-1, A-2, B-1 ...". So all this works good so far, I got the "Appendix A, Appendix B, ..." for the headings, the page numbering "A-1, A-2, A-3, B-1, B-2, ..." and now one last thing, the paragraphs. So, I change the numbering for heading level 7 to use "A.1" format. I have paragraph number restarting after Level 6, but I did not go through the level one style. However, when I try to go to the level 1 style, I can't get the numbering right because I have a lot of paragraph number preceding the format that I want. For example "1.1.1.1.1.1.A". I don't know how I would get something like A.1, A.2, A.2.1, B.1, B.1.1, B.2 and so on for the appendixes.
Seems like their should be a simple way of getting to this, but it has been very painful thus far.
Thomas
> Make sure you have Level 7 set to restart numbering after Level 6, *and* > make sure that whenever you modify the numbering of any level, you go in [quoted text clipped - 39 lines] >> > Thomas --- >> > mindchi@hotmail.com Suzanne S. Barnhill - 17 Oct 2006 19:28 GMT You set this up just the way you set up any other numbering. Go through Level 1. When you get to Level 6, assuming that the default numbering shown is something like 1.1.1.1.1.1, just delete all of that and start from scratch, using A, B, C, numbering. For Level 7, choose "Include previous level" and select Level 6, then add 1, 2, 3 numbering.
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> I'm not sure this can work based on how I set up the headings for the > appendix. Let me provide further details: [quoted text clipped - 65 lines] > >> > Thomas --- > >> > mindchi@hotmail.com Thomas - 17 Oct 2006 20:48 GMT Hi Suzanne,
Thanks for your assistance. I will definitely give this a try in the morning when I am fresh.
Thomas
> You set this up just the way you set up any other numbering. Go through > Level 1. When you get to Level 6, assuming that the default numbering [quoted text clipped - 98 lines] >> >> > Thomas --- >> >> > mindchi@hotmail.com Suzanne S. Barnhill - 17 Oct 2006 23:24 GMT It definitely never hurts to be fresh when you're dealing with Word's Outline Numbering dialog!
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> Hi Suzanne, > [quoted text clipped - 105 lines] > >> >> > Thomas --- > >> >> > mindchi@hotmail.com Thomas - 18 Oct 2006 15:27 GMT Hi Suzanne,
I finally got this to work, but only after having to remove the numbering formatting for heading 6 and heading 7 first. Apparrently, setting it through heading 1 does not overwrite the existing setting. After removing the existing setting and following your instructions, it is now working as desired. It wasn't clear to me when I was initially doing this that I could wipe out all the 1.1.1.1.1.1 stuff and replace it with "Appendix" and then start the numbering from A. That was the trick. And who would have thunk that you would have to go through the heading 1 to set the heading 6 and 7 numbering. I think this is a serious usability faux pas (excuse my French) by Microsoft.
Anyway, I don't know how to thank you for your help other than to say thank you, thank you thank you. You have just made my day.
Thomas
> It definitely never hurts to be fresh when you're dealing with Word's > Outline Numbering dialog! [quoted text clipped - 128 lines] >> >> >> > Thomas --- >> >> >> > mindchi@hotmail.com Suzanne S. Barnhill - 18 Oct 2006 23:36 GMT Glad you finally got it working. I suspect it would not be necessary to make the Appendix styles part of the same list with the other headings if you set them up separately as Level 6 and 7 (linked to Heading 6 and Heading 7) provided you *unlinked* the higher levels of that list from Headings 1-5, but I believe there can be problems with setting up an outline list that doesn't start with Level 1, so you're back to putting them all in a single list.
 Signature Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.
> Hi Suzanne, > [quoted text clipped - 151 lines] > >> >> >> > Thomas --- > >> >> >> > mindchi@hotmail.com
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