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MS Office Forum / Word / Numbering / January 2007Numbered paragraph styles
I have read the previous issues on numbering, but none of it seems to help. I have five numbered paragraph styles, "List number" thru "List number 4". The numbering is a), 1), (a), (1), and i. When applying these styles after a higher level paragraph, they do not start at the correct first number. Is this just a quirk of Word. Make sure that the styles are all part of the same outline-numbered list, with each level set to restart after the previous ones (and each level linked to the appropriate style). For tips on setting up unbreakable outline numbering, see http://www.shaunakelly.com/word/numbering/OutlineNumbering.html  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I have read the previous issues on numbering, but none of it seems to help. > > I have five numbered paragraph styles, "List number" thru "List number 4". > The numbering is a), 1), (a), (1), and i. When applying these styles after a > higher level paragraph, they do not start at the correct first number. Is > this just a quirk of Word. Thanks for your amazingly quick response, Suzanne. Ok. I did everything according to the link you posted. This makes the Heading # styles right. The list number styles below, still do not start with the correct first number. These styles cannot be linked to a single previous style because they could be after any of the Heading # styles or even Body text 1 (through) 4. Next? > Make sure that the styles are all part of the same outline-numbered list, > with each level set to restart after the previous ones (and each level [quoted text clipped - 10 lines] > > higher level paragraph, they do not start at the correct first number. Is > > this just a quirk of Word. If all the styles you mention are part of the same outline-numbered list, then you should have higher levels before lower levels. If you have a combination of heading styles and list styles (that is, some of the styles you mentioned are actually heading styles), then you can still make the heading styles and list styles part of the same outline numbering scheme (if you make the list numbering a lower levels than any of the headings, then the list numbering will restart after *any* higher level). If you have heading numbering and list numbering running independently, you should still not be having lower levels that don't follow higher levels. Can you clarify exactly what sorts of things the a), 1), etc. numbering is attached to? If all else fails, sometimes you just have to restart numbering manually (right-click in the first list item and choose Restart Numbering). SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thanks for your amazingly quick response, Suzanne. > [quoted text clipped - 18 lines] > > > higher level paragraph, they do not start at the correct first number. Is > > > this just a quirk of Word. The List Number styles I used were previously in the template-I just changed how they were numbered. There is no option to link them to a higher paragraph in the Customize Numbering window. > If all the styles you mention are part of the same outline-numbered list, > then you should have higher levels before lower levels. If you have a [quoted text clipped - 42 lines] > Is > > > > this just a quirk of Word. BTW, numbering for the List Number styles uses the numbers in the Numbered tab. The Heading styles are numbered using the Outline Numbered tab... if this makes any difference. > If all the styles you mention are part of the same outline-numbered list, > then you should have higher levels before lower levels. If you have a [quoted text clipped - 42 lines] > Is > > > > this just a quirk of Word. The List Number styles should be linked to an outline numbering scheme using the method described in http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. It will be a separate outline-numbered list from the headings. There is no way to make them behave if they are all defined independently using the Numbered tab. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > BTW, numbering for the List Number styles uses the numbers in the Numbered > tab. The Heading styles are numbered using the Outline Numbered tab... if [quoted text clipped - 46 lines] > > Is > > > > > this just a quirk of Word. Ok, great. Thanks for your time, Suzanne. > The List Number styles should be linked to an outline numbering scheme using > the method described in [quoted text clipped - 68 lines] > > > Is > > > > > > this just a quirk of Word. Sorry, one last problem still. All the styles are starting over correctly, except the top level. It is still continuing the numbering from a previous list. > Ok, great. Thanks for your time, Suzanne. > [quoted text clipped - 70 lines] > > > > Is > > > > > > > this just a quirk of Word. You need to have a higher-level style to make it restart. See http://word.mvps.org/FAQs/Numbering/ListRestartMethods.htm. If you don't have more than nine heading and list styles combined, you could still put the heading and list styles in a single outline-numbered list. For example, you could have Headings 1-4 for Levels 1-4 and your list numbers for Levels 5-9. Then the Level 5 list style would restart after a heading at any level; but if you need to restart the lists within sections under a given heading level, then you need one of the other restart methods. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Sorry, one last problem still. All the styles are starting over correctly, > except the top level. It is still continuing the numbering from a previous [quoted text clipped - 54 lines] > > > > > outline > > > > > > > numbering, see http://www.shaunakelly.com/word/numbering/OutlineNumbering.html > > > > > newsgroup so > > > > > > > all may benefit. [quoted text clipped - 14 lines] > > > > > Is > > > > > > > > this just a quirk of Word. Ok. Thanks again, Suzanne. > You need to have a higher-level style to make it restart. See > http://word.mvps.org/FAQs/Numbering/ListRestartMethods.htm. If you don't [quoted text clipped - 116 lines] > > > > > > Is > > > > > > > > > this just a quirk of Word.
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