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MS Office Forum / Word / Numbering / May 2007Numbering Headings and Paragraphs
I've been reading the help files but getting tied up in knots. Using Word 2000. I need to have Heading 1 given a number, with Heading 2s below linked to that particular Heading 1. Then all normal paragraphs below the H2 to be numbered accordingly. Eg 1 Introduction 1.1 What is this manual? 1.1.1 some text in a paragraph... 1.1.2 some more text in a paragraph... 1.2 How to use this manual 1.2.1 some text in a paragraph... 1.2.2 some more text in a paragraph... 2 Getting Started 2.1 Heading 2 2.1.1 some text.... And so on. I've tried a few things and followed an mvps "easy" instruction page. The first instruction was to modify Heading 1 to make sure it is based on "No style" but I couldn't find how to do that. Maybe there's an easy way to do it? Thanks for your help. These are the instructions you need: http://shaunakelly.com/word/numbering/OutlineNumbering.html If it's the one you already looked, and got stopped on: "Modify the Heading 1 style so that it is based on "No style". "--you see how Modify is in blue? It's a link to an explanation of how you Modify a style. Click on it for the instructions, modify the style, go back to the original page. Note that you'll have to pay attention to whether you are reading the directions for Word 2000 or 2002--the pages give both. hope that helps. > I've been reading the help files but getting tied up in knots. > [quoted text clipped - 24 lines] > > Maybe there's an easy way to do it? Thanks for your help. Ah. Right, now I'm getting somewhere. I've managed to set up my Heading 1 and Heading 2 to work properly. I was using the numbering box to link level to the previous heading: it should be link level 1 to heading 1, level 2 to heading 2. Now, I need to sort out the paragraphs that are linked to each Heading 2. - these would have numbers like 1.1.1, 1.1.2 as shown below. Can I do this by giving the normal text a number? In the customise number boxes there are only level 1-9 down the left hand side. I tried linking level 3 to Normal but it says the ListNumfield list name is already in use and to choose another. Thanks for your help. > These are the instructions you need: > http://shaunakelly.com/word/numbering/OutlineNumbering.html [quoted text clipped - 36 lines] >> >> Maybe there's an easy way to do it? Thanks for your help. You could use Heading 3 for ordinary text if you're not going to use it for headings, but try using Body Text instead of Normal.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Ah. Right, now I'm getting somewhere. I've managed to set up my Heading 1 > and Heading 2 to work properly. I was using the numbering box to link level > to the previous heading: it should be link level 1 to heading 1, level 2 to > heading 2. > > Now, I need to sort out the paragraphs that are linked to each Heading . - > these would have numbers like 1.1.1, 1.1.2 as shown below. > [quoted text clipped - 45 lines] > >> > >> Maybe there's an easy way to do it? Thanks for your help. Sorry, I just can't get it to work. I've been able to add numbers to paragraphs using Body Text but I can't get the numbers to link up to any of the previous headings. The numbers now take the form: 1 Heading 1 1.1 Heading 2 1.1.1 para 1.1.2 para 1.1.3 para (this looks OK but...) 1.2 Heading 2 1.1.4 para (should be 1.2.1) 1.1.5 para (should be (1.2.2) 2 Heading 1 2.1 Heading 2 1.1.6 para (should be 2.1.1) 1.1.7 para (should be 2.1.2) 2.2 Heading 2 1.1.8 para (should be 2.2.1) I think it would be easier not to bother because every time I try something it messes up something else so I have to change it all back again. Thanks for your help. > You could use Heading 3 for ordinary text if you're not going to use it > for [quoted text clipped - 65 lines] >> >> >> >> Maybe there's an easy way to do it? Thanks for your help. If you have followed the instructions at http://www.shaunakelly.com/word/numbering/OutlineNumbering.html, linking all the styles to the same outline-numbered list, then it should work. Remember that you have to set up numbering for all the styles after going in through the Level 1 style (in this case, Heading 1). And of course remember to check the box for "Restart numbering after." SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Sorry, I just can't get it to work. I've been able to add numbers to > paragraphs using Body Text but I can't get the numbers to link up to any of [quoted text clipped - 92 lines] > >> >> > >> >> Maybe there's an easy way to do it? Thanks for your help. I gave it another go but now I will admit defeat and give up. I managed to get Heading 1 and "normal" set up OK but the Heading 2s only showed .1, .2 instead of 1.1, 1.2 etc. So I went back in and altered Heading 2 so that it worked correctly but then noticed that "normal" had been renumbered something like 21..1. 22..1. 23..1. (no idea how that happened). So tried to change "normal" but that ended up messing up Heading 1 numbers (all were numbered 1) and made things even worse. It will be quicker if I stick just to H1s and H2s and then write in the para numbers by hand. Thanks anyway. > If you have followed the instructions at > http://www.shaunakelly.com/word/numbering/OutlineNumbering.html, linking [quoted text clipped - 115 lines] >> >> >> >> >> >> Maybe there's an easy way to do it? Thanks for your help. Start from scratch. Open the Modify Style dialog for Heading 1 and choose Format | Numbering. On the Outline Numbered tab, select the pane in the List Gallery that shows the 1, 1.1, 1.1.1 style of numbering to begin with. Then follow Shauna's steps very carefully, linking Levels 1-3 to the desired styles. Name the list template. Don't OK out until you have complete assigning the styles. You shouldn't have to change anything about the numbering itself, though you may want to change the indents or other settings. By default Level 2 will be set to restart after Level 1 and Level 3 after Level 2. You should not have to do anything further. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I gave it another go but now I will admit defeat and give up. > [quoted text clipped - 133 lines] > >> >> >> > >> >> >> Maybe there's an easy way to do it? Thanks for your help. In addition to what Suzanne said, please note a couple of points: 1) You must use the built-in styles named Heading 1 through to Heading 9 with numbering. These have speciual built-in properties that make the numbering work correctly. 2) If you do not use these styles, you have to do twice as much work to add the special properties to the styles you do use. Unless you have an exact and complete understanding of the whole Word numbering mechanism, you are likely to get conflicts and get into the situation you are now in. 3) You must NOT use Normal style in any part of a numbering scheme. if you do, you will create a labyrinth of circular references all over the document. And get into the situation you are now in. Shauna's instructions make this process easy. However, they are very simplified instructions for using an extremely complex mechanism. Shauna's instructions assume you are following them exactly. If you don't follow them exactly, you need twice as much information to guarantee to be safe. Hope this helps SignatureDon't wait for your answer, click here: http://www.word.mvps.org/ Please reply in the group. Please do NOT email me unless I ask you to. John McGhie, Consultant Technical Writer McGhie Information Engineering Pty Ltd http://jgmcghie.fastmail.com.au/ Sydney, Australia. GMT + 10 Hrs +61 4 1209 1410, mailto:john@mcghie.name >I gave it another go but now I will admit defeat and give up. > [quoted text clipped - 139 lines] >>> >> >> >>> >> >> Maybe there's an easy way to do it? Thanks for your help. |
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