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MS Office Forum / Word / Numbering / May 2007aargh... footnote numbering
I am trying to insert a footnote between two footnotes (e.g. new footnoted sentence between 5 &6). What goes in is another number 1, with no renumbering. I am using Word 2002 on XP. It is as if a separate numbering system has started. I am not tracking changes. Thanks for the help! The usual reason for this is that the other footnotes are not "real" but "fake" footnotes, and the usual reason for that is that the document has been converted from WordPerfect.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I am trying to insert a footnote between two footnotes (e.g. new > footnoted sentence between 5 &6). What goes in is another number 1, > with no renumbering. I am using Word 2002 on XP. It is as if a > separate numbering system has started. I am not tracking changes. > Thanks for the help! The document was created in Office's Word for Mac. > The usual reason for this is that the other footnotes are not "real" but > "fake" footnotes, and the usual reason for that is that the document has [quoted text clipped - 14 lines] > > separate numbering system has started. I am not tracking changes. > > Thanks for the help! Are you opening it on a PC or in MacWord? If the latter, you may want to post to the NG specifically for Mac versions (starting at http://www.microsoft.com/mac/community/community.aspx?pid=newsgroups). But regardless of what the problem is, if you can't get the footnotes to renumber properly, your only recourse may be to create new footnotes and copy/paste the text from the existing ones into the new ones, then delete the old ones. Note, however, that if Track Changes is enabled, footnote numbering (any numbering, in fact) will not be correct until you accept all the changes. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > The document was created in Office's Word for Mac. > [quoted text clipped - 16 lines] > > > separate numbering system has started. I am not tracking changes. > > > Thanks for the help! > The usual reason for this is that the other footnotes are not "real" but > "fake" footnotes, and the usual reason for that is that the document has [quoted text clipped - 11 lines] > > I am trying to insert a footnote between two footnotes (e.g. new > > footnoted sentence between 5 &6). Whttp://groups.google.com/group/microsoft.public.word.numbering/browse_thread/thread/a5c22436dfff2daa/0023a1437ddcb7ad?hide_quotes=no#msg_1663f9ab3f97d4db - Show quoted text -hat goes in is another number 1, > > with no renumbering. I am using Word 2002 on XP. It is as if a > > separate numbering system has started. I am not tracking changes. > > Thanks for the help! The document was originally created in Office's Word for Mac. Starting over, since WordPerfect was not involved in the document. (By the way, I have transferred docs with footnotes between Mac and PC many times and this is not an inherent problem with MacWord) Are you sure that the existing numbers are footnotes and not endnotes? (or vice versa--are you sure you are inserting a footnote and not an endnote?) Footnote and endnote sequences would be numbered differently, and could explain this, and they look the same in Normal View. Are you sure the existing numbers are real Word-created footnotes? Not knowing how to use Word to create footnotes is more common than you might think. Document corruption could also explain this. The first way to check for a corrupt document is to copy the entire thing, *excluding* the last paragraph mark, into a new document. That last paragraph mark holds a lot of information which can get corrupted, and copying the text into a document with a fresh one keeps your formatting, but can fix some glitches. A paragraph mark is a ¶. Click on ¶ on the standard toolbar to show nonprinting characters, including paragraph marks. See this link for further info: http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm > I am trying to insert a footnote between two footnotes (e.g. new > footnoted sentence between 5 &6). What goes in is another number 1, > with no renumbering. I am using Word 2002 on XP. It is as if a > separate numbering system has started. I am not tracking changes. > Thanks for the help! On May 12, 12:45 pm, Daiya Mitchell <daiyaNOS...@mvps.org.INVALID> wrote: > Starting over, since WordPerfect was not involved in the document. (By > the way, I have transferred docs with footnotes between Mac and PC many [quoted text clipped - 28 lines] > > separate numbering system has started. I am not tracking changes. > > Thanks for the help! By the way, the problem shows up when the document is opened up in both Mac and PC. Since they show up at the bottom of each page, doesn't that mean that they are footnotes, rather than endnotes? I've cut and pasted the first paragraph on a new doc to see what would happen & an inserted footnote disregards the old ones (it starts numbering at 1) > By the way, the problem shows up when the document is opened up in > both Mac and PC. Since they show up at the bottom of each page, [quoted text clipped - 4 lines] > > If you are in Page Layout view, and they are at the bottom of the page, then I guess they are footnotes--but were they created by Word, or manually by the previous user? Did you check? If View>Footnotes is grayed out, or you cannot double-click on the number to jump to the note, they may not be. And you are sure you are inserting a footnote? the dialog remembers the previous setting. Anyhow, I would just make a COPY of the document, and then run the document through all the corruption fixes on both Mac and PC. mac: http://word.mvps.org/Mac/DocumentCorruption.html Win: http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm On May 13, 12:10 pm, Daiya Mitchell <daiyaNOS...@mvps.org.INVALID> wrote: > > By the way, the problem shows up when the document is opened up in > > both Mac and PC. Since they show up at the bottom of each page, [quoted text clipped - 20 lines] > > http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm They were created in the Mac version of Word, and they definitely are footnotes since when you click on them they take you to the corresponding footnote. We've pulled all the notes out & started over, but it would be nice to know why this occurred so we can avoid it in the future. > We've pulled all the notes out & started > over, but it would be nice to know why this occurred so we can avoid > it in the future. > We don't know why it happens. Did you check to see if uncorrupting the document fixed it? It seems to be some sort of corruption, so it would have been nice to have that confirmed.
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