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MS Office Forum / Word / Numbering / August 2007Automatic paragraph numbering?
Hello, I have set up numbering for my document as explained in http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. This currently results in the following document layout: 1 Heading Level 1 Some text. Some more text. 1.1 Heading Level 2 Some text. Some more text. 1.2 Heading Level 2 Some text. Some more text. OK, now I need the layout to look like this: 1 Heading Level 1 1 Some text. 2 Some more text. 1.1 Heading Level 2 1 Some text. 2 Some more text. 1.2 Heading Level 2 1 Some text. 2 Some more text. I tried this by modifying level 9 of the outline list used for Heading Level 1. I removed the association to Heading Level 9 and associated it to the style used for the body text. Which gave me this: 1 Heading Level 1 1 Some text. 2 Some more text. 1.2 Heading Level 2 1 Some text. 2 Some more text. 1.3 Heading Level 2 1 Some text. 2 Some more text. Which is pretty much what I want, but the numbering for the second heading level now is wrong. It starts at 1.2 instead of 1.1. How do I avoid this? TIA, Markus As you've noticed, Word doesn't like it when you try to use a lower numbering level before a higher one. It assumes the presence of higher levels which causes the numbering to be incorrect. To work around this, you can use SEQ fields to number the non-heading paragraphs. Or you can set up a separate, single-level numbered list and use LISTNUM fields to restart it.  SignatureStefan Blom Microsoft Word MVP > Hello, > [quoted text clipped - 43 lines] > > TIA, Markus > As you've noticed, Word doesn't like it when you try to use a lower > numbering level before a higher one. It assumes the presence of higher > levels which causes the numbering to be incorrect. To work around this, you > can use SEQ fields to number the non-heading paragraphs. Or you can set up a > separate, single-level numbered list and use LISTNUM fields to restart it. Stefan, thank you very much for your advice. I now have read http://word.mvps.org/FAQs/Numbering/SeqMacro.htm and http://word.mvps.org/FAQs/Numbering/ListRestartByLISTNUM.htm, but both solutions seem rather awkward and fragile to me. Especially, as this document will be used as a template for documents to be edited by people without much skills in Word. Maybe using your second suggestion would work, but instead of using a hidden LISTNUM field to restart the numbering I intend to write a macro which walks though the whole document, resetting the list numbering whenever a heading style is encountered. At least this would give the template users a way to fix up the numbers in a convenient way. Does this sound like a viable solution? Or am I missing something important? Regards, Markus Indeed, if there are multiple users the task gets more complicated. Perhaps you can make use of the add-in that is available for download at http://gregmaxey.mvps.org/SEQ_Field_Numbering.htm ? SignatureStefan Blom Microsoft Word MVP >> As you've noticed, Word doesn't like it when you try to use a lower >> numbering level before a higher one. It assumes the presence of higher [quoted text clipped - 24 lines] > Regards, > Markus > Indeed, if there are multiple users the task gets more complicated. Perhaps > you can make use of the add-in that is available for download at > http://gregmaxey.mvps.org/SEQ_Field_Numbering.htm ? Yes, that looks tempting. Thanks for the link. It's such a shame that this isn't possible using only styles. :-( Thanks for your help! Markus You are welcome. SignatureStefan Blom Microsoft Word MVP >> Indeed, if there are multiple users the task gets more complicated. >> Perhaps [quoted text clipped - 7 lines] > Thanks for your help! > Markus Not sure what margins you actually need, what country and so on and paper size - but check this sample .dot out - SAVE AS xxxxxxx.dot and see if it helps. http://docsliveonline.com/Downloads.aspx select AutonumberingExample.dot file. Hope this helps a little. > Hello, > [quoted text clipped - 43 lines] > > TIA, Markus > Not sure what margins you actually need, what country and so on and paper > size - but check this sample .dot out - SAVE AS xxxxxxx.dot and see if it [quoted text clipped - 4 lines] > > Hope this helps a little. Unfortunately not, it uses the same technique as I did and suffers from the same shortcomings. Try inserting a level 9 heading just before the level 2 heading numbered 1.1 to see what I mean. Regards, Markus All levels work anywhere in the document. >> Not sure what margins you actually need, what country and so on and paper >> size - but check this sample .dot out - SAVE AS xxxxxxx.dot and see if it [quoted text clipped - 11 lines] > Regards, > Markus > All levels work anywhere in the document. Yes, but when inserting the level 9 heading just before the level 2 heading (the one which is numbered 1.1 in the template you referred), the number of this level 2 heading changes to 1.2. At least it does it here. Does something different happen at your side? Markus Feel free to view the below document: http://docsliveonline.com/Downloads.aspx You can also right click (2007) and restart or continue your list numbering (just another option). You would not number in this sequence it is not sequential but it works. That's it for me for your numbering requirements. >> All levels work anywhere in the document. > [quoted text clipped - 4 lines] > > Markus The point is that the numbering assumes that levels/styles are applied in a strictly hierarchical fashion. For example: 1 Heading 1 1.1.1.1.1.1.1.1.1 Heading 9 1.2 Heading 2 <-- ! In this case, a Heading 9 before a Heading 2 means that Word assumes the presence of a Heading 2 paragraph, and numbers accordingly. This happens even if previous levels are not included in the numbering scheme. SignatureStefan Blom Microsoft Word MVP > All levels work anywhere in the document. > [quoted text clipped - 13 lines] >> Regards, >> Markus
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