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MS Office Forum / Word / Numbering / October 2003Restart Numbering in a Table
Version: 2000 9.03821 SR-1 OS: Win 2K Pro Can anyone suggest a way to restart numbering when embedded in a table. I have multiple tables, each containing a numbering format. When I use the numbering format in subsequent tables, it continues the numbering from the prior table. I have tried 'Select Text->Right- click->Select Bullets & Numbering->Select Restart Numbering, however Restart Numbering and Continue Previuos List are greyed-out and cannot be selected. Appreciate any suggestions... You need to set this up as an outline list. See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html You'll need to include a higher-level style that will be used to restart the numbering. That style does not need to be numbered, just some style that will always intervene between two numbered lists. -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Version: 2000 9.03821 SR-1 > OS: Win 2K Pro [quoted text clipped - 9 lines] > > Appreciate any suggestions... I have tried this step-by-step using the instructions that were provided. I have successfully done this before for an outline, however it did not work in this instance. I would simply like to restart the numbering sequence whenever a new Heading 1 style is inserted. My Heading 1 style has no number. I have a number 1. as my Heading 2 and a letter 'a' for my Heading 3. The rest of the levels I omitted the numbering, as I am not using them. However, I did go through each one and link them to the previous level. When I tried to do an outline style, none of the previous styles even changed. I would mdoify all of the Heading styles 1-9 and select apply and it would not change the styles. I have also tried the {LISTNUM "Name" \s 0} field function to restart the list numbering to 0 at the end of the list with no success. I don't know if I'm doing something wrong or what. Is this syntax correct for the LISTNUM field code? Please advise... Thanks, Mark >-----Original Message----- >You need to set this up as an outline list. See [quoted text clipped - 27 lines] > >. Hi Brian I suspect the step that may have gone wrong is that you must act as if Heading 1 was numbered (that is, you set up the numbering from that style, and link it to the top level of the numbering scheme). Just don't give it a number in its own number format. For level two of the list, set up the number format for 1. etc., link to Heading 2, and make sure it is set to restart on level 1. If this wasn't it (you did this and it still isn't working) then you may need to reset the paragraphs to style (Ctrl-Q) - numbering has a nasty habit of turning into 'direct formatting', which is then is not affected by the style change. You shouldn't need a LISTNUM for this, and a named LISTNUM may not stay pointing to the style-linked list template, so get rid of those altogether. Hope this helps - there's some more information at http://www.syntagma.demon.co.uk/FAQs/ListRestartMethods.htm which may help if your need is more complex than this (not sure where the tables come in). SignatureMargaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.mvps.org/word > I have tried this step-by-step using the instructions that > were provided. I have successfully done this before for [quoted text clipped - 54 lines] > > > >. And if the problem isn't any of those mentioned by Margaret, did you remember to link each numbering level you were using to the corresponding style? -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi Brian > [quoted text clipped - 81 lines] > > > > > >. Yes, I did this, if by linking you mean where the 'Link Level to Style' drop down is, selecting the corresponding style. The instructions I followed stated to link the level to the current style i.e. If I am working on Heading 2, I select Heading 2 from this drop down. Is this correct? I would like to give an example of the steps I took in creating this style. Please keep in mind this style is embedded in a table. I will only give the first 3, however, I did style all nine levels. Please bear with me on this: 1. Create Heading 1 style with no number associated. Link H1 style to Heading 1 in 'Link Level to Style' field. 2. Create Heading 2 style with number '1.' associated. Link H2 style to Heading 2 in 'Link Level to Style' field. Note: No Previous level number was available in the 'Previous Level Number' field. Check 'Restart Numbering after Level 1'. 3. Create Heading 3 style with 'a.' associated. Link H3 style to Heading 3 in 'Link Level to Style' field. Note: No Previous level number was available in the 'Previous Level Number' field. Check 'Restart Numbering after Level 2'. Repeated similar formatting for each level up to 9. I realize I have skipped a few formatting steps, but I didn't want this to string out any longer than it already is. Does this sound like I have styled this properly? I tried to follow the steps on Shauna Kelly's site. I appreciate the help... Mark >-----Original Message----- >And if the problem isn't any of those mentioned by Margaret, did you [quoted text clipped - 32 lines] >> >> Hope this helps - there's some more information at http://www.syntagma.demon.co.uk/FAQs/ListRestartMethods.htm which may help >> if your need is more complex than this (not sure where the tables come >in). [quoted text clipped - 66 lines] > >. Did you do all this in one operation, starting by going to Format | Style : Heading 1: | Modify | Format: Numbering? You must go in through Format | Style (not Format | Bullets and Numbering), and you must format the numbering and link the levels to the styles all in one operation. You can go back and tweak the formatting, but you must go in through Format | Style: Heading 1 every time. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Yes, I did this, if by linking you mean where the 'Link > Level to Style' drop down is, selecting the corresponding [quoted text clipped - 176 lines] > > > >. Brian - Try putting in a LISTNUM field in the first cell of each table except the first, like so: { LISTNUM \S 1 } Make sure there's no space between \S. If there are no other numbered styles between the tables, this should work. - Bruce > Version: 2000 9.03821 SR-1 > OS: Win 2K Pro [quoted text clipped - 9 lines] > > Appreciate any suggestions... Apologies, Brian, for giving you the wrong info. Yes, the syntax is wrong for both your LISTNUM and the one I posted: { LISTNUM "Name" \S 0 } { LISTNUM \S 1 } What's wrong is, when the field is substituting for *outline-numbered* styles, which I overlooked, it needs a level switch, for example . . . { LISTNUM \L 2 \S 1 } . . . where Heading 2 is being displayed starting at number 1. You don't need the "Name" in the field unless other numbered styles intervene between your tables. You probably won't be using the LISTNUM method for your tables anyway, but I wanted to answer your question about the syntax in case you use it in the future. - Bruce > Brian - Try putting in a LISTNUM field in the first cell of each table > except the first, like so: [quoted text clipped - 21 lines] > > > > Appreciate any suggestions... |
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