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MS Office Forum / Word / Numbering / April 2008Adding outline numbered to "Heading 1" and numbered list underneath becomes Heading 1 as well!
Hi Word Gurus This one has me stumped and I wonder what I'm doing wrong here. I have Word 2003 SP3 and open up a clean new document. * I enter some 10 line sof text, and set the first one to be Heading 1. * I modify Heading 1 style to have the outline numbered style of 1.1.1. * I make sure there is text directly below the Heading 1. It is "normal" style * I put the cursor somewhere in this text * I click on the "numbering" button in the formatting toolbar * Rather then getting a "numbered" style list, the text is now "Heading 1" style And now, whenever I hit the numbering button in the tool bar, I get Heading 1 and not numbered lists. This makes lists impossible to start. This is the most generic case. I have followed everything in http://www.shaunakelly.com/word/numbering/OutlineNumbering.html and still get the same result. Any help would be appreciated. I am probably doing something very wrong! Cheers John The numbering button on the toolbar always applies the last format applied in the Bullets and Numbering dialog. Which is one very good reason for always using numbered styles instead of using the Numbering button. Try applying the List Number style to your numbered list instead of using the button. OTOH, if you want the text below your heading to be part of an outline-numbered list (that is, the heading is 1, the following paragraph is 1.1), then you must apply the numbering to its style as well, as part of the list template; see http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Hi Word Gurus > [quoted text clipped - 27 lines] > > John Thanks Suzanne and Stefan It was a bit of a surprise thinking the numbering button was a consistent style - I suppose that is a trap I'm trying to stop happening with the template I'm creating. Your help has been very welcome and I can now move on Regards John > The numbering button on the toolbar always applies the last format applied > in the Bullets and Numbering dialog. Which is one very good reason for [quoted text clipped - 48 lines] > > > John Instead of using the Numbering button, set up a separate outline-numbered list for non-heading styles (for example the built-in List Number series), following the instructions at http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. Apply numbering to text by applying the appropriate paragraph style. SignatureStefan Blom Microsoft Word MVP > Hi Word Gurus > [quoted text clipped - 27 lines] > > John
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