Numbering and styles

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abinkow - 06 Mar 2009 02:48 GMT

I'm having an unusual problem with Microsoft Word 2003. I'm using legal
numbering (1., 1.1., 1.1.1., etc), which I don't generally use. I have each
level tied to a style (Heading 1,2,3 etc).

I have the following sequence of sections:

1.
2.
2.1.
2.1.1.
2.1.2.
2.2.
2.3.
2.3.1.
2.3.2.
2.4.
3.

It works fine thru there. But when I try to add Heading 2 at the end, it is
numbered 2.5, not 3.1 as I want. I can't figure out what's wrong; any
guesses I have would also have affected 2.1 (making it 1.1).

Anyone out there have any ideas? I don't want to manually number the
sections.

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DeanH - 06 Mar 2009 09:22 GMT

It looks like the application of Heading 1 to "3" has not stuck.
Select the whole of the Section 3 heading text and include the paragraph
mark at the end (use Ctrl+Shft+8 or the ¶ icon on the Standard toolbar to
toggle the view of these) then press Ctrl+Shft+N to apply Normal style.
Now press left or right cursor key do deselect the paragraph selectiong but
still having the curssor in tthis paragraph, Ctrl+Alt+1 to apply Heading 1.
There is a difference between having a paragraph complete selected or just
the cursor in the paragraph that can cause different results when applying
formatting by styles.
Hopefully the section 3 now has its new Heading 1 and 3.1 has now appeared.
If not, clear and reapply the Heading 2 style as well.
Come back if this does not work.
DeanH

> I'm having an unusual problem with Microsoft Word 2003. I'm using legal
> numbering (1., 1.1., 1.1.1., etc), which I don't generally use. I have each
[quoted text clipped - 20 lines]
> Anyone out there have any ideas? I don't want to manually number the
> sections.

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abinkow - 06 Mar 2009 09:53 GMT

Dean --

Thanks for your help, but that didn't work. I reformatted heading 1 text
for number 3. as described. This didn't do anything, so I also reformatted
the heading 2 text for (what should be) number 3.1. Still no joy.

I went so far as to include the line AFTER the heading, in both cases, but
that didn't make a difference either (except to number that line, as well).

Finally, I selected Format --> Reveal Formatting, and looked at both the
heading 1 and heading 2 text. Everything looks pretty much OK. The one
thing that looked off there was that heading 2 did not say "Restart Numbering
after Level 1". However, if I went to modify the bullets and numbering
section, that box was checked.

Arrrgh! It's getting frustrating...

> It looks like the application of Heading 1 to "3" has not stuck.
> Select the whole of the Section 3 heading text and include the paragraph
[quoted text clipped - 34 lines]
> > Anyone out there have any ideas? I don't want to manually number the
> > sections.

Reply to this Message

DeanH - 06 Mar 2009 10:59 GMT

Doh!
That usually works.
Have you tried the good'ol format painter?
From a heading that does work to the one that does not.
Remember only have the cursor in the line (paragraph) and not select the
line (paragraph).
In the past I have come across a similar problem, and eventually I deleted
the paragraph entirely started with a fresh line.
Cross-fingers
DeanH

> Dean --
>
[quoted text clipped - 51 lines]
> > > Anyone out there have any ideas? I don't want to manually number the
> > > sections.

Reply to this Message

Stefan Blom - 06 Mar 2009 12:39 GMT

If there's only one paragraph that doesn't behave, try selecting it and
pressing Ctrl+Q (which resets paragraph formatting, including numbering).

If it's a more general issue with level 2, you may want to recreate its
numbering completely. Via the Modify Style dialog box for the Heading 1
style, display the Customize Outline Numbered List dialog box. Clear the
contents of the "Number format" box for level 2 and recreate it, adding
level 1 numbering, a period, and the current level numbering. For more, see
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html.

Signature

Stefan Blom
Microsoft Word MVP

> Dean --
>
[quoted text clipped - 62 lines]
>> > Anyone out there have any ideas? I don't want to manually number the
>> > sections.

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