 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Word / Numbering / October 2003Outline numbering - text before number help
I have a good knowledge of outline numbering, but I'm stumped on this one. I want to put text in front of my first level and I know how to do this. However, I don't want the "text" portion to be included with the next level ... just the number. Example ... if the first level displays as "Section 1" (where Section is the text and 1 is the number), how do I get the next level to only include the level number, but not include the text to display as: 1.1. I'd appreciate any help. > if the first level displays as "Section 1" > (where Section is the text and 1 is the number), how do I > get the next level to only include the level number, but > not include the text to display as: 1.1. Diana, I don't know what version of Word you're using, but with Word 2002 it is easy to do what you want: 1. Use a List number style, then modify it. (Format/Styles and Formatting, then right click the box with the active style, and left click Modify. Don't elect to change the template. Click Format, then Numbering.) 2. In the numbering dialog, click Outline Numbering, then Customize. 3. For level one, just type "Section" (without quote marks) in front of the numeral '1.' Click to see the second level, and it should read '1.1.' WFM, anyway.... Anon, Thanks ... and by the way, I "am" using version XP, so I was hoping you're words were true.. I did as you mentioned, but before I saw your posting (I can find my way around outlines, except for this current obstacle). Unfortunately, the result for me is that not only the number is carried into the next level. I can't get it to not include the word "Section". I don't know how to stop that. In my attempt to overcome it, I created the Section level by itself. Then I had a different problem. I create another outline level, using a first level of 1.1 ... but that doesn't work (of course), because there's no source for including a previous level. Hence ... it never switches to represent paragraphs in in section 2 ... it simply continues as 1.x. If this doesn't make sense, let me know and I'll try to reword. I'll try to illustrate what's happening Section 1 (centred, bold, larger) 1.1 blah blah (left just, regular font) 1.1.1 blah blah (as above) 1.1.1.1 blah blah (indented, justified, regular font) 1.2 blah blah 1.2.1 blah blah Section 2 1.3 blah blah (want it to be 2.1) 1.4 1.5 Section 3 1.6 1.7 If I set it up with Section as part of the same outline scheme in the first level ... Section 1 Section 1.1 (don't want "section" to display_ Section 1.2 (as above) etc. On Fri, 17 Oct 2003 17:53:39 GMT, Diana wrote in <news:013501c394d7$987e0120$a401280a@phx.gbl>: > if the first level displays as "Section 1" > (where Section is the text and 1 is the number), how do I > get the next level to only include the level number, but > not include the text to display as: 1.1. Diana, I don't know what version of Word you're using, but with Word 2002 it is easy to do what you want: 1. Use a List number style, then modify it. (Format/Styles and Formatting, then right click the box with the active style, and left click Modify. Don't elect to change the template. Click Format, then Numbering.) 2. In the numbering dialog, click Outline Numbering, then Customize. 3. For level one, just type "Section" (without quote marks) in front of the numeral '1.' Click to see the second level, and it should read '1.1.' WFM, anyway.... I can't imagine what you're doing wrong. If you go to Format | Bullets and Numbering and choose the Outline Numbered tab, you will see that the first and last panes on the bottom row of the default List Gallery have numbering similar to what you want, and neither of them repeats the text of the first level in lower levels. Indeed, pane 4 (first on the bottom row) has different text for the first and second levels. Are you *sure* you're setting this up exactly as specified in http://www.shaunakelly.com/word/numbering/OutlineNumbering.html ? Note that you must associate a different style with each level, not try to use the same style for all levels. -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Anon, > Thanks ... and by the way, I "am" using version XP, so I was hoping you're [quoted text clipped - 60 lines] > > WFM, anyway.... Hi Suzanne, I've definitely set up each level to associate with the appropriate style level, but just to be sure I'll give it another double check. I've worked with it a fair bit and maybe I've been too close to it to see it, for the last couple of days. I'll give it another try, later today and let you know how I make out. Diana I can't imagine what you're doing wrong. If you go to Format | Bullets and Numbering and choose the Outline Numbered tab, you will see that the first and last panes on the bottom row of the default List Gallery have numbering similar to what you want, and neither of them repeats the text of the first level in lower levels. Indeed, pane 4 (first on the bottom row) has different text for the first and second levels. Are you *sure* you're setting this up exactly as specified in http://www.shaunakelly.com/word/numbering/OutlineNumbering.html ? Note that you must associate a different style with each level, not try to use the same style for all levels. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Anon, > Thanks ... and by the way, I "am" using version XP, so I was hoping you're [quoted text clipped - 30 lines] > > If I set it up with Section as part of the same outline scheme in the first > level ... > Section 1 [quoted text clipped - 23 lines] > > WFM, anyway.... > Note that > you must associate a different style with each level, not try to > use the same style for all levels. Not really. If one uses a list numbering style, modifies the numbering, clicks the outline numbering tab, and then modifies each level appropriately, then the result is what Diana is looking for (or should be) and there's no need to mess around with multiple styles. Or did you mean something else by your statement which I quoted? Ok ... it's all working the way I want it. I'm not sure what I did differently. Maybe just not working with it for a couple of days did the trick. However, there is one additional step that I did ... I clicked "reset" (in the outline numbering dialogue box) to try and clear the junk outlines. I inherited the document with a gazillion styles in it. By the way ... if someone knows a way to stop the addition of every possible version of a modified style in the style listing ... I'm all ears. Everytime a word is bolded or coloured (or some direct formating occurs), a new style is created and listed and I don't want them. As I mentioned, I inherited this document and there were probably 50 styles listed. I'm using, maybe only 10 styles. It takes forever to apply styles that I don't really want to assign a keystroke to. Thanks. Diana On Sun, 19 Oct 2003 13:14:36 GMT, Suzanne S. Barnhill wrote in <news:OgO#OTklDHA.2272@tk2msftngp13.phx.gbl>: > Note that > you must associate a different style with each level, not try to > use the same style for all levels. Not really. If one uses a list numbering style, modifies the numbering, clicks the outline numbering tab, and then modifies each level appropriately, then the result is what Diana is looking for (or should be) and there's no need to mess around with multiple styles. Or did you mean something else by your statement which I quoted? Those aren't styles, they're "formatting." On the Edit tab of Tools | Options, clear the box for "Keep track of formatting." -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Ok ... it's all working the way I want it. > [quoted text clipped - 28 lines] > > Or did you mean something else by your statement which I quoted? List styles were what I rather suspected of causing the problem (or at least the use of a single style, plus Promote/Demote). It has not been established to any MVP's satisfaction that list styles serve any useful purpose simply because the list levels *can't* be associated with specific styles. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > Note that > > you must associate a different style with each level, not try to [quoted text clipped - 7 lines] > > Or did you mean something else by your statement which I quoted? Apparently, you were talking about *list styles*, whereas Suzanne was referring to *paragraph styles*. List styles have the same problem as does direct numbering formatting: there is no way to see which numbering level is applied to text. In contrast, if you apply outline numbering by using paragraph styles, it's easy to keep track of numbering (and also to troubleshoot any problems!), since you can always tell which style is applied to a paragraph. Stefan >-----Original Message----- > [quoted text clipped - 10 lines] >Or did you mean something else by your statement which I quoted? >. > List styles > have the same problem as does direct numbering formatting: [quoted text clipped - 3 lines] > (and also to troubleshoot any problems!), since you can > always tell which style is applied to a paragraph. This may be getting a little far from the original topic, but it might pertain to the issue you're discussing above. In any event, perhaps you know how to help with this problem: I modified the heading styles for a document. Each heading style is a 'number' type style (under format/numbering, the 'number' tab, not 'outline numbering'). Although the heading styles before I modified them restarted after each higher level, the newly modified styles do not restart. I cannot find any toggle to get them to restart while also keeping them as separate styles. What am I missing?? Most likely problem is that you modified the numbering from Style > Modify for these lower level styles, and lost the linkage with the higher level styles (the original and modified styles are now not part of the same numbering sequence.) See Shauna Kelly's detailed instructions at http://www.shaunakelly.com/word/numbering/OutlineNumbering.html SignatureMargaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.mvps.org/word > > List styles > > have the same problem as does direct numbering formatting: [quoted text clipped - 16 lines] > > What am I missing?? And note that you *must* use outline numbering (not just the Numbered tab) to set up a series of styles if you want them to restart properly. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Most likely problem is that you modified the numbering from Style > Modify > for these lower level styles, and lost the linkage with the higher level [quoted text clipped - 29 lines] > > > > What am I missing?? > And note that you *must* use outline numbering (not just the > Numbered tab) to set up a series of styles if you want them to > restart properly. Would it then be best practice to *always* use outline numbering for *all* purposes, regardless of whether a hierarchy will be needed? In other words, would it be better from a template management viewpoint simply to delete the various numbering schemes in normal.dot (assuming that's where they live) in favor of an outline numbering style? There are those who maintain that, beginning in Word 2000, all numbering *is* outline numbering (under the hood) regardless of which tab you use to set it up. You certainly get a lot more control over formatting if you use the Outline Numbering tab (which, as you've probably discovered, can be used for bullets as well as numbers). So yes, it's probably sensible to use "outline" numbering most of the time, though I confess I sometimes use the quick-and-dirty "plain" numbering that comes with the List Number style when I'm pretty sure I won't have more than one numbering level. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > > And note that you *must* use outline numbering (not just the > > Numbered tab) to set up a series of styles if you want them to [quoted text clipped - 6 lines] > (assuming that's where they live) in favor of an outline numbering > style? I believe this is true. If you set up a bullet list from the bullet tab, and then use the following code in the VBA immediate window MsgBox Selection.Range.ListFormat.ListTemplate.OutlineNumbered The message that appears shows 'True', and that also fits with what you see if you record a macro of the set up - you'll see you are defining the first level (ListLevels(1) ) of a list template. You can also see in this code all formatting information - in Word 97, which didn't offer separate text and tab positions in the dialog, this revealed very clearly where those Jason tabs were coming from <g>. Funnily enough, you can create a single level (OutlineNumbered=False) list template using VBA, but that isn't what the Bullets and Numbering dialog uses, it seems. Armed with this information, it seems to me that if you are setting up a single level list you are free to use any of the tabs, whichever gives you the easiest dialog settings for the customization you want. (The bullet tab makes it a bit easier to choose a standard bullet character, for instance - I sometimes record code from here as a lazy way of picking up the symbol I want to set up later (via VBA) in an multi-level list.) If you want to use the Increase/Decrease indent button, however, I think it does make sense to set up the hierarchy explicitly using Outline Numbered as otherwise you can get some quite 'surprising' effects on items with a 'single level' bullet list. SignatureMargaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.mvps.org/word > There are those who maintain that, beginning in Word 2000, all numbering > *is* outline numbering (under the hood) regardless of which tab you use to [quoted text clipped - 4 lines] > quick-and-dirty "plain" numbering that comes with the List Number style when > I'm pretty sure I won't have more than one numbering level. > (The bullet tab > makes it a bit easier to choose a standard bullet character, for > instance - I sometimes record code from here as a lazy way of > picking up the symbol I want to set up later (via VBA) in an > multi-level list.) Margaret, other than using Word as a front end to display or enter data into some other system module, why do use VBA at all? Behind my question is this: most ppl I know who are adept at word processors think in terms of scripting code, but I have never needed it (I think). I'm wondering what I'm missing out on and if it's worth my time to learn the language(s). Hi Anon I guess there are as many answers to this question as Word users, but the main reasons I 'got involved' with VBA were Macros let you automate certain behaviour, and, often more to the point, define exactly what that behaviour should be. So VBA gives you greater reach in customizing Word and making it work the way you want it to. Since Word and I often disagree, I like to be able to say who's boss <g>. I find the Word object model a helpful logical structure to hang my understanding on, so I often approach what can and can't be done in terms of which properties and methods belong to which objects (paragraphs, sections, list templates, documents, templates ...), rather than where things appear (or don't appear) in the user interface. As far as numbering is concerned, I first started setting numbering up using VBA because it was very considerably more reliable done that way in Word 97. I also find it a handy way to tweak list format parameters during design, without generating hundreds of list templates you can't delete. SignatureMargaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.mvps.org/word > Margaret, other than using Word as a front end to display or enter > data into some other system module, why do use VBA at all? Behind > my question is this: most ppl I know who are adept at word > processors think in terms of scripting code, but I have never > needed it (I think). I'm wondering what I'm missing out on and if > it's worth my time to learn the language(s). |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.