Mixing numerical and alphabetical outline numbering

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Paul Moloney - 26 Nov 2003 14:06 GMT

A client has required the following outline numbering
scheme to be added to documents:

1 Heading 1
1.1 Heading 2
1.1.1 Heading 3
(etc)

a AppendixHeading1
a.1 AppendixHeading2
a.1.1 AppendixHeading3
(etc)

So far I've been unsuccessful;
I've attempted to set up all the
styles above but with none based
on another style (that is, the
"Style based on" value is "none").
Yet when I make changes to a style,
seemingly random changes are made
to other unlinked heading styles; for
example, if I change AppendixHeading2,
then the numbering for one of the
Heading(n) schemes suddenly becomes
alphabetical. Or the left indent for
heading styles goes negative.

Can anyone tell if what i'm attempting
is even possible with Word?

Thanks,

P.

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Suzanne S. Barnhill - 26 Nov 2003 14:27 GMT

See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html and
http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)

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> A client has required the following outline numbering
> scheme to be added to documents:
[quoted text clipped - 29 lines]
>
> P.

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CARA - 26 Nov 2003 22:21 GMT

I had the same problem. I worked around by creating
separate headings and Annex. I the TOC I was able to link
the Annex to normal headings so they appear in the TOC.

In many cases when I restarted numbering, there was a jump
in the numbering. Applying an undo, got it to number as I
was expecting.

I have talked with many people and the general consensus
is that the outline numbering is a horrible creature to
deal with.

>-----Original Message-----
>See http://www.shaunakelly.com/word/numbering/OutlineNumbering.

html and

>http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html
>
[quoted text clipped - 42 lines]
>
>.

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Suzanne S. Barnhill - 27 Nov 2003 00:17 GMT

If you follow Shauna's instructions in these two articles, it will work as
you want it to.

--
Suzanne S. Barnhill
Microsoft MVP (Word)

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Words into Type
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Email cannot be acknowledged; please post all follow-ups to the newsgroup so
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> I had the same problem. I worked around by creating
> separate headings and Annex. I the TOC I was able to link
[quoted text clipped - 59 lines]
> >
> >.

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Becky Carter Hickman-Jones - 31 Mar 2004 04:42 GMT

I am resurecting this post because it doesn't exactly help me with what
I need. I work in the biopharmaceutical regulatory publishing world.
With a new form of submission coming to the forefront of our industry,
we have to accommodate a static letter as part of our outline numbered
headings.

For instance, in Level 3, in some sections of our documents, there will
be a static letter S. (3.2.S, for example.) In some instances this
letter will be P, R, or A. So, my question is how to make the numbering
work to add a single, non-changing letter for levels 3 through 6 (or
even up to 9). It should look like:

3.2.S
3.2.S.1
3.2.S.1.1, etc.

3.3.S
3.3.S.1
3.3.S.2
3.3.S.2.1, etc.

I've tried this on my own, but when I apply the styles, levels one and
two don't automatically update themselves anymore; they're stuck at
3.2.S and will not advance as a new level 3 is applied after the first
one. I've managed to make levels 4-6 work just fine, and I can't tell
what I'm doing wrong. Is it the S that's causing the problem?

I've read Shauna's excellent instructions, but this is not covered. As
such, I hope to get others' insight into this situation. Is it even
possible?

I'm using Word 2002, but I'll need to do this for Word 2003, as well as
for Word X for the Mac.

Thanks,
Beck

> > >-----Original Message-----
> > >See
[quoted text clipped - 48 lines]
> > >
> > >.

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Suzanne S. Barnhill - 31 Mar 2004 06:33 GMT

You an insert static text in the number format box in Format | Bullets and
Numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)

Signature

Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> I am resurecting this post because it doesn't exactly help me with what
> I need. I work in the biopharmaceutical regulatory publishing world.
[quoted text clipped - 91 lines]
>
> --BTVS, "The Freshman"

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Becky Carter Hickman-Jones - 31 Mar 2004 07:36 GMT

Right, I got that part. What's not working is the consecutive numbering
of subsequent level 3 headings in the document. Levels 4-6 renumber
appropriately and subsequently, but the level 2 part of the level 3-6
outline number doesn't change to the next number in the list. So if
there are four instances of level 3 in the document they all look like
3.2.S when they should be advancing in number: 3.2.S, 3.3.S, 3.4.S,
3.5.S, etc.

Beck

> You an insert static text in the number format box in Format | Bullets and
> Numbering.
[quoted text clipped - 103 lines]
> >
> > --BTVS, "The Freshman"

Signature

Conservative Girl: Have you accepted Jesus Christ as your personal savior?
Buffy: Uh, you know I meant to, and then I just got really busy.

--BTVS, "The Freshman"

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Stefan Blom - 31 Mar 2004 10:43 GMT

Modify the third level numbering so that it includes the actual
number of that level instead of simply the numbers from levels
one and two. If you want to limit the number of entries to three
(that is, two numbers and the letter S), you can delete the level
two number, for example, and insert the current level number
again.

It might be easier to start fresh with the level three numbering:
Delete everything in the "Number format" box for level three, and
then insert Level 1 numbering (by selecting it from "Previous
level number"), type a period, select a number format for the
current level (from the "Number style" box), type a period again,
and then type "S". Does that help?

Signature

Stefan Blom

> Right, I got that part. What's not working is the consecutive numbering
> of subsequent level 3 headings in the document. Levels 4-6 renumber
[quoted text clipped - 58 lines]
> > > > > >-----Original Message-----
> > > > > >See

http://www.shaunakelly.com/word/numbering/OutlineNumbering.

> > > > > html and
> > > > >
[quoted text clipped - 52 lines]
> > >
> > > --BTVS, "The Freshman"

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