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MS Office Forum / Word / Numbering / November 2003Numbering appendixes
I have a book with both chapters and appendixes. I followed instructions listed in KB Article 290953 to add page numbers to my appendixes, but these instructions don't seem to work. Instead of getting A-1, A-2, etc., I get A on the first page, B on the second page, etc. Page numbering on appendixes B and C start at 2-n! I have tried this at least five times with the same results. Can anyone help, please? See http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > I have a book with both chapters and appendixes. I followed instructions listed in KB Article 290953 to add page numbers to my appendixes, but these instructions don't seem to work. Instead of getting A-1, A-2, etc., I get A on the first page, B on the second page, etc. Page numbering on appendixes B and C start at 2-n! I have tried this at least five times with the same results. Can anyone help, please? I have read this page over and over -- and also John McGhie's page -- but I find these instructions to be rather confusing. Can't someone provide instructions along the lines of 1. Do this 2. Do this 3. Then do this... I have followed John's McGhie's instructions, but although the numbering in the appendixes does start with 1, the prefixes A, B, C, etc., are missing. And I have followed Shauna's instructions with no positive results Do you have any other suggestions? Karen - * First make sure you have a Next Page Section Break at the start of each appendix. * In the footer of each appendix section, make sure 'Same as Previous'is off. That's found on the Header/Footer toolbar. * Also make sure Different First Page is off -- usually you want numbering on the first page of each appendix. Click the book icon on the Header/Footer toolbar to go to Page SetUp for Different First Page. * Delete whatever page number is in the footer now. * On the Header/Footer toolbar, choose the third icon from the left -- the hand holding a number sign. That takes you to the Page Number Format dialog. * Check 'Include chapter number' * In the 'Chapter starts with' box, scroll down to the Heading style you're using for your appendix numbering and select it. By the way, you *must* be using one of the built-in Heading styles for this to work. * In the 'Start at' box, make sure the number is 1. If necessary, change the number format in the 'Number format' box at the top of the box. * If all else fails, simply type in A-, B-, C-, etc., in front of the page field. Good luck. - Bruce > I have read this page over and over -- and also John McGhie's page -- but I find these instructions to be rather confusing. Can't someone provide instructions along the lines of: > [quoted text clipped - 5 lines] > > Do you have any other suggestions? Bruce Thanks very much for your instructions, which were very helpful. I now have both the appendix headings and pagination working as they should be. However, I cannot get the TOC to pick up the Heading 7 that I assigned to the appendix headings. I followed directions listed in KB Article 290953 (Building a Customized Table of Contents), and assigning TOC Level 1 to the Heading 7 style, but the TOC still will not generate corectly. In fact, each time I go to the Table of Contents "Options" window, Heading 7 is blank, even though I keep putting the 1 in the TOC Level box. Can you help? You should not need to go to the TOC dialog more than once. Every time you do, I think it is initialized. Why are you revisiting it? -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Bruce, > Thanks very much for your instructions, which were very helpful. I now have both the appendix headings and pagination working as they should be. However, I cannot get the TOC to pick up the Heading 7 that I assigned to the appendix headings. I followed directions listed in KB Article 290953 (Building a Customized Table of Contents), and assigning TOC Level 1 to the Heading 7 style, but the TOC still will not generate corectly. In fact, each time I go to the Table of Contents "Options" window, Heading 7 is blank, even though I keep putting the 1 in the TOC Level box. Can you help? Karen, not sure this'll help but it worked for me so give it a try. * Press Alt-F9 so the Table of Contents shrinks into the TOC field itself. * Within the grey cell, carefully change the contents so it reads: { TOC \o "1-2" \h \z \t "Heading 7,1" } * Select the field and press F9. Answer "Entire table" to the question. * Press Alt-F9 again and cross your fingers. If that fails, another way would probably be to generate a second Table of Contents under the first, separated by a blank line. In the Table of Contents dialog, set 'Show levels' to 1, then go into Options and remove all numbers from all styles except for the 1 which will follow Heading 7. That way you create a separate TOC for just Heading 7, and it looks as if it's part of the first TOC. And if that fails, well, just type in each Appendix under the TOC you have now. Since they all start with p. 1, showing the page number is kind of unnecessarily superfluously redundant, right? Good luck again. - Bruce > You should not need to go to the TOC dialog more than once. Every time you > do, I think it is initialized. Why are you revisiting it? [quoted text clipped - 17 lines] > time I go to the Table of Contents "Options" window, Heading 7 is blank, > even though I keep putting the 1 in the TOC Level box. Can you help? Bruce I edited the TOC field exactly as you suggested and it worked like a charm! Many thanks for your help Kare ----- Bruce Brown wrote: ---- Karen, not sure this'll help but it worked for me so give it a try * Press Alt-F9 so the Table of Contents shrinks into the TOC fiel itself * Within the grey cell, carefully change the contents so it reads { TOC \o "1-2" \h \z \t "Heading 7,1" * Select the field and press F9. Answer "Entire table" to th question * Press Alt-F9 again and cross your fingers If that fails, another way would probably be to generate a secon Table of Contents under the first, separated by a blank line. In th Table of Contents dialog, set 'Show levels' to 1, then go into Option and remove all numbers from all styles except for the 1 which wil follow Heading 7. That way you create a separate TOC for just Headin 7, and it looks as if it's part of the first TOC And if that fails, well, just type in each Appendix under the TOC yo have now. Since they all start with p. 1, showing the page number i kind of unnecessarily superfluously redundant, right? Good luc again. - Bruc "Suzanne S. Barnhill" <sbarnhill@mvps.org> wrote in message news:<eTn2L37rDHA.1196@TK2MSFTNGP12.phx.gbl>.. > You should not need to go to the TOC dialog more than once. Every time yo > do, I think it is initialized. Why are you revisiting it >> - > Suzanne S. Barnhil > Microsoft MVP (Word > Words into Typ > Fairhope, Alabama US > Word MVP FAQ site: http://www.mvps.org/wor > Email cannot be acknowledged; please post all follow-ups to the newsgroup s > all may benefit >> "KarenR" <karenram@comcast.net> wrote in messag > news:3606B198-8846-41F8-8712-111F51757E10@microsoft.com.. >> Bruce >> Thanks very much for your instructions, which were very helpful. I no > have both the appendix headings and pagination working as they should be > However, I cannot get the TOC to pick up the Heading 7 that I assigned t > the appendix headings. I followed directions listed in KB Article 29095 > (Building a Customized Table of Contents), and assigning TOC Level 1 to th > Heading 7 style, but the TOC still will not generate corectly. In fact, eac > time I go to the Table of Contents "Options" window, Heading 7 is blank > even though I keep putting the 1 in the TOC Level box. Can you help I have also looked at instructions provided by Shauna Kelly and John McGhie, but I'm not understanding them. |
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