linking numbered paragraphs

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Scott - 29 Jan 2004 03:39 GMT

I have to prepare documents that contain internal
references, such as, "this paragraph refers to paragraph
5." The problem, as I see it, is that the documents get
long and are in a constant state of revision (could be a
personal problem there).

What I want to do is have a first paragraph (assigned #1)
numbered by Word and a second paragraph (assigned #2) that
references the number assigned to the text of the first
paragraph. Hence, if I insert a third paragraph ahead of
the first paragraph, (#1 changes to #2, #2 --> #3 and the
third para. is now #1) the reference in the second changes
from "1" to "2."

Any suggestions would be appreciated.
Thanks,

Scott

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Doug Robbins - Word MVP - DELETE UPPERCASE CHARACTERS FROM EMAIL ADDRESS - 29 Jan 2004 08:42 GMT

Hi Scott,

From the Insert menu, select Reference and then Cross-reference.

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Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.
Hope this helps
Doug Robbins - Word MVP

>I have to prepare documents that contain internal
> references, such as, "this paragraph refers to paragraph
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>
> Scott

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Scott - 29 Jan 2004 16:41 GMT

Doug,

The cross-reference inserts a number, but that number then
remains constant, regardless of any changes to the
referenced paragraph.

Scott

>-----Original Message-----
>Hi Scott,
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Margaret Aldis - 29 Jan 2004 17:07 GMT

Hi Scott

Yes, if you select the options appropriately, and provided when you insert
new paragraphs you place your cursor at the end of the previous paragraph
and not at the beginning of the next one. (Reason - inserted text at the
beginning of a paragraph gets 'swept in' to the hidden bookmark that the
Xref refers to.)

Note also that you need to update fields to get the cross references to take
up the new numbering.

Suggest you have a look at the Help and experiment a little to see how it
works. For more detail, see

http://support.microsoft.com/default.aspx?scid=kb;EN-US;173404

(information on same document *only*)

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Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

> Doug,
>
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> >
> >.

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Scott - 29 Jan 2004 17:32 GMT

I did the "update fields" without effect (previous posting)
the end v. beginning of the paragraph seems to be the trick
that I was missing.

Thanks,

Scott

>-----Original Message-----
>Hi Scott
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>
>.

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