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MS Office Forum / Word / Numbering / March 2004

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Autotext and numbering & formatting

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djb - 10 Mar 2004 00:04 GMT
Greetings

I have created an autotext entry which is one clause with some sub
lettering ... like this

1.    Clause text
            a) sub clause text
            b) sub clause text

I want to get it into a document and pick up the clause number it
needs to be where it is inserted, keeping the sub clauses as they
appear - so if it needs to get inserted as Clause 3 then it picks up 3
and all the other following clauses jump up.

I'm having a bit of trouble working out how to do this. I typed it
into a document with the formatting I wanted, created the autotext
from a highlighted paragraph, then attempt to insert it, but when I
insert it the letters all become main clauses instead of staying as
lettered, indented sub clauses.

Can anyone tell me where I am going wrong?

As a slightly separate issue, I have read in this news group that it
doesn't appear possible to format the numbered bullet and its
following space with an underline - this is a legal document and it
usually has that format but it seems reading here that it requires
some manual work to change the following space from a tab to nothing
and then underline it - I just want to be able to point and click.

Many thanks for any suggestions

Deb
Greg Maxey - 11 Mar 2004 15:54 GMT
Deb,

Not sure I follow, however you might try a SEQ field in
your AutoText.  For example:

{ SEQ Clause }.  Blah, blah, blah
                (a) Blah, blah
                (b) Blah, blah

Enter the {  } with CTRL+F9.

Right click the field code and select "update field."
Select the entire clause and create an AUTOTEXT entry.

Each time you insert a new clause press CTRL+a and F9 to
update the fields.
>-----Original Message-----
>Greetings
[quoted text clipped - 30 lines]
>Deb
>.
djb - 11 Mar 2004 20:02 GMT
Thank you Greg.

I had never heard of an SEQ Clause, but I did a search, and came
across the MVP site on numbering and I am deep into it now. I need to
understand a lot more, I think, because I will be working more and
more with .rtf documents that have been created with HotDocs and I see
numbering is much more complicated that I had originally thought.

Thanks again for the lead

Deb

> Deb,
>
[quoted text clipped - 30 lines]
>  it picks up 3
> >and all the other following clauses jump up.
Suzanne S. Barnhill - 11 Mar 2004 21:32 GMT
"Clause" is just the identifier of the sequence you're generating numbering
for.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Signature

Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.


> Thank you Greg.
>
[quoted text clipped - 42 lines]
> >  it picks up 3
> > >and all the other following clauses jump up.
djb - 12 Mar 2004 20:15 GMT
Thank you. As I say, I'm into the MVP site now - I'm not going to work
on the problem for a while until I have a better understanding of the
issue.

Deb

> "Clause" is just the identifier of the sequence you're generating numbering
> for.
[quoted text clipped - 11 lines]
> >
> > I had never heard of an SEQ Clause,
 
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