References to captions in text

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Jim K. - 14 Apr 2004 13:35 GMT

According to the Chicago Manual of Style (14th Edition)
the proper format for a caption is (for example): "Fig. 3-
6. My caption". Easy enough to do by creating a new label
when adding the first caption and pointing at that label
for subsequent entries.

The problem is in referencing the caption in the text.
Again, according to the Chicago Manual of Style, the
proper way to reference the figure in the text is (again
for example): "... as is shown in figure 3-6."
Specifically, the word "figure" should be spelled out in
the text of the document.

When I go to the add cross reference box, my caption shows
up "Fig." and the options are: "Entire caption", "Only
label and number", and "Only caption text" (and two others
which are useless as the Chicago manual expressly forbids
their use for typesetting reasons). How do I just insert
the number and not the label?

As an side, it would be very handy if the implementors of
the various options in Word would select ones that
actually correspond to how documents are prepared for
printing. Compliance with the Chicago Manual of Sytle is
almost universally required by most publishers for
acceptance of material.

Thank you,

Jim K.

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Jean-Guy Marcil - 14 Apr 2004 14:08 GMT

Bonjour,

Dans son message, < Jim K. > ?crivait :
In this message, < Jim K. > wrote:

|| According to the Chicago Manual of Style (14th Edition)
|| the proper format for a caption is (for example): "Fig. 3-
[quoted text clipped - 22 lines]
|| almost universally required by most publishers for
|| acceptance of material.

Just a comment here, I can understand your frustration, but Word, or any
other general word processing software, cannot really follow "publishing
rules" as there are many... Thesis writing (which a lot of people do with
Word) is different from publishing in general, and it is even different
depending on the faculty in some cases... I would bet that European
standards are different in many little aspects... I would bet also that not
all publishing houses follow the Chicago thingy.... (Not all books I have
read, and I have read many, had Fig. x-y)... etc.

So in your case, here is a little explanations and a possible solution,
until someone comes along with something better...

When you insert a reference to a caption, Word uses the Caption style to
find all the references you want based on a particular label, in your Case
Fig. When you have selected the one you want, Word inserts 2 hidden
bookmarks: One from the end of the number to the beginning of the sentence
(Caption label and number) and one from the end of the number to the right
end of the paragraph (The actual text of the caption, if any). What you need
to do is redefine the bookmark to include only the number (drop Fig. from
the reference).

After you insert a reference, go to that caption, select only the number and
use the following macro to reset the bookmark.

'_______________________________________
Dim MyName As String
Dim MyRge As Range

Set MyRge = Selection.Range

MyName = MyRge.Bookmarks(1).Name
MyRge.Bookmarks.Add MyName, MyRge
'_______________________________________

See "What do I do with macros sent to me by other newsgroup readers to help
me out? "
http://word.mvps.org/faqs/macrosvba/CreateAMacro.htm

Signature

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
jmarcilREMOVE@CAPSsympatico.caTHISTOO
Word MVP site: http://www.word.mvps.org

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marcustockstall - 25 May 2004 15:10 GMT

Hi, I'm pasting here a reply to a query somewhere else in this forum.
think you'll find it useful.
Best, M.

Re: Altering cross-reference: Figure to Fig.

It's a bit fiddling. Type in "Fig." before the cross-reference. Then g
to
the caption you're cross-referencing and select just the numbe
(omitting
the "Figure"). Go to Insert | Bookmark, display hidden bookmarks an
sort by
location. The bookmark that is highlighted is the one for the captio
you
have selected. Click Add to reinsert it around just the number. Go bac
to
your cross-reference and update it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
Email cannot be acknowledged; please post all follow-ups to th
newsgroup so
all may benefit.

> When I insert a cross-reference to a figure I would like to have the

choice

> of using either the default (Figure 1) or (Fig. 1). Is there any wa

I can

> do this?
>
> Obviously I can change it manually but when I update fields they al

go
back

> to Figure 1.
>
> cheers
>
> Scotty

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