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MS Office Forum / Word / Page Layout / January 2007Applying Styles
Greetings, I'm using Word 2003 and having a very odd time with styles. I created a template document and used it to create about 20 documents. During the edit process we decided to change a couple things globally. No problem, or so I thought. I opened my template document, made the changes, and saved it (I had to save with a different name, then delete the old one and rename the new one).... Now... SOME of my documents seem fine.. some don't change.. and one changed VERY differently. I've checked all of them for the template file and they all point to the same one. So I started trying to fix it.. and have used WOrd's help and am now very confused. First: If I change the .dot file, should those changes be reflected in files that use it as the template (next time I open them, I would figure) Second: In "Tools/Add-Ins" I see an option for 'Automatically Update Document Styles".. what is that? Third: WHen I highlight a style and select "Modify" I have optoins for "Add to Template" and "Automatically Update".. I THOUGHT they were for changes to my document being put into the template file. True? Fourth (here's the important one).. how the heck do I get changes made in the Template file to be reflected in the documents? Should it be automatic on next open, or do I have to have a setting enabled? Thanks, Shane See http://www.shaunakelly.com/word/templaterelations/index.html  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Greetings, > I'm using Word 2003 and having a very odd time with styles. [quoted text clipped - 34 lines] > > Shane Suzanne, Thanks, for that bit. I'd learned a lot about styles on an MVP site, but this bit was a good chunk I'd not read before. I like the 'genetics' references, very apt. So, I THINK I have it down... sorta. If I use Format > Styles to update a style... and enable the "Automatically Update" then it will, in THAT document, update ALL text that uses the style in question when I click the "OK" button. If I leave that enabled, then all changes to that style will be applied universally in THAT document. If I use Format > Styles and update a style... and enable "Add to Template", then it will change the style in the template so that all NEW documents created using that template will have that new style. If I change a style in the template (parent) and save it, then go to the document (child) and use Tools > Templates & Add-ins > Automatically Update, it should sort of 'import' those changes from the parent to the child. Sooo.. I have a bunch of documents created using Template-A. I need to change a style on ALL the documents... I can open ONE document, change the style, enable "Add to Template" (which will change my template) and save the document. Now I have an updated template, so I can open the OTHER documents and use Tools > Templates and Add-Ins and enable "Automatically Update" to incorporate that new style into the document. I simply open each document, in turn, and enable Tools > Templates and Add-Ins > Automatically Update and click "OK" to apply that changed style. The site (ShaunaKelly.com) warns to NOT keep the "Automatically Update" enabled, and I'm happy to follow that advice, so I'd re-open Tools > Templates and Add-ins and disable Automatically Update. Does that sound right? Shane > See http://www.shaunakelly.com/word/templaterelations/index.html > [quoted text clipped - 42 lines] >> >> Shane Sounds about right, yes. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Suzanne, > Thanks, for that bit. I'd learned a lot about styles on an MVP site, but [quoted text clipped - 79 lines] > >> > >> Shane Cool, thanks! Shane > Sounds about right, yes. > [quoted text clipped - 99 lines] >> >> >> >> Shane |
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