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MS Office Forum / Word / Page Layout / February 2007Word Styles - Change ALL at once?
Greetings, Thanks to Suzanne's help and pointers, I have a grasp of updating styles. First I learned basics of styles.. then of changing them... coolness! Now comes the fun... I have about 30 styles outlined in a template I created (none of them are the 'usual' names like 'Normal" and "Table Grid" and the like). I've been asked to change ALL fonts that are Arial Narrow to Arial and all that are 11 point to 12 point. I can highlight/right-click/modify/automatically update & add to template, but it got me thinking: Can I do a "Find and Replace" type action on STYLES so that all of my styles go from 11 point Arial Narrow to 12 point Arial? If I do find/replace in the document, I end up with new styles that have "+12" and "+Arial" in their names. But now even my updated template won't be of help, as they're all new names. So, is there a way to do a global "12-point Arial" swap? Thanks, Shane IF all the Arial Narrow styles are based on the same style, you could probably get away with changing the font in the base style.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Greetings, > Thanks to Suzanne's help and pointers, I have a grasp of updating styles. [quoted text clipped - 19 lines] > Thanks, > Shane Suzanne, Hmm... my first thought was "nope, I have 30 styles" but got to thinking... when I create a style there is a "based on" field, isn't there? This is interesting... I create a style, ME_Normal that's Arial, 12 pt, Regular, indented at 0.5" with no hanging, left-justified. I create other styles based on that one, like ME_Centered, ME_Right, and, say, ME_Indent1 (the only thing I've changed to make those are justification and indenting)... then, if I change ME_Normal to Algerian, 15 pt, Bold... all the rest will be Algerian, 15 pt, Bold. Sound close? Shane > IF all the Arial Narrow styles are based on the same style, you could > probably get away with changing the font in the base style. [quoted text clipped - 27 lines] >> Thanks, >> Shane Indeed, what isn't explicitly changed in the new style will come from the "parent." See http://www.shaunakelly.com/word/styles/HowStylesCascade.html. SignatureStefan Blom Microsoft Word MVP > Suzanne, > Hmm... my first thought was "nope, I have 30 styles" but got to thinking... [quoted text clipped - 43 lines] > >> Thanks, > >> Shane Stefan, Ah, Shauna Kelly to the rescue again... gotta love the MVPs! I'll check it out, pronto. Maybe even learn how to get rid of the extraneous style attributes I managed to add somehow. :-) Thanks, Shane > Indeed, what isn't explicitly changed in the new style will come from > the "parent." See [quoted text clipped - 66 lines] >> >> Thanks, >> >> Shane Side note: When I set up templates where I expect to change the font, I use a separate style for the base font, e.g. BaseFont. Then I base all styles on BaseFont, but I don't apply BaseFont to any text. This prevents the chance that I will accidentally cascade a setting I don't want propagated to the other styles, as I tend to change my style definitions around. > Suzanne, > Hmm... my first thought was "nope, I have 30 styles" but got to thinking... [quoted text clipped - 49 lines] >>> >>> On Jan 31, 11:38 pm, Daiya Mitchell <daiyaNOS...@mvps.org.INVALID> wrote: > Side note: When I set up templates where I expect to change the font, I > use a separate style for the base font, e.g. BaseFont. Then I base all [quoted text clipped - 65 lines] > > - Show quoted text - This got me thinking about an annoying problem I have when changing heading styles. Is there an easy way to change the font of the numbering other than going through each heading style? It's easy to change the text font from TR to Arial but a pain to go through each numbering level individually. This is especially helpful if you want to eliminate all instances of Normal style from the document. If none of the styles are based on Normal, then you can change the font color of Normal to, say, bright purple and easily pick out the sore thumbs. <g> SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > On Jan 31, 11:38 pm, Daiya Mitchell <daiyaNOS...@mvps.org.INVALID> > wrote: [quoted text clipped - 73 lines] > change the text font from TR to Arial but a pain to go through each > numbering level individually. Hi Neil This is a tedious little problem. When you first start a document, and create modify a style to add numbering (eg number the built-in heading styles), then the font of the number is (quite reasonably) the font of the underlying paragraph. So there's some kind of built-in association between the font of the paragraph and the font of its numbering. If you have the temerity to change the font of the numbering in any way, then Word disassociates the fonts. So, let's say Heading 1 starts out as 18pt. So its numbering is 18pt. You change the numbering to be italic or pink or 20pt or underlined, or just look too closely at the Font dialog box. Now, you change Heading 1 to be 16pt, but the numbering will still be 18pt, and the only way to fix it is by modifying the numbering of the style and using the Font button. It frustrates me, too! Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word > On Jan 31, 11:38 pm, Daiya Mitchell <daiyaNOS...@mvps.org.INVALID> > wrote: [quoted text clipped - 83 lines] > change the text font from TR to Arial but a pain to go through each > numbering level individually. The following macro changes all paragraph styles set to 11 pt Arial Narrow to 12 pt Arial and copies the styles to the attached template: Sub ModifySomeStyles() Dim counter As Long Dim s As Style For Each s In ActiveDocument.Styles If s.Type = wdStyleTypeParagraph Then If s.Font.Name = "Arial Narrow" And s.Font.Size = 11 Then s.Font.Name = "Arial" s.Font.Size = 12 'Delete the following 6 lines... Application.OrganizerCopy _ Source:=ActiveDocument.FullName _ , Destination:=ActiveDocument _ .AttachedTemplate.FullName _ , Name:=s.NameLocal _ , Object:=wdOrganizerObjectStyles '... if you don't want to copy to template counter = counter + 1 End If End If Next s MsgBox "Modified " & counter & " styles." End Sub SignatureStefan Blom Microsoft Word MVP > Greetings, > Thanks to Suzanne's help and pointers, I have a grasp of updating styles. [quoted text clipped - 19 lines] > Thanks, > Shane Ooo.. macros, cooooool... heh.. I've used a macro in Excel, but never considered it in Word. I'll give it a shot, thanks! Shane > The following macro changes all paragraph styles set to 11 pt Arial > Narrow to 12 pt Arial and copies the styles to the attached template: [quoted text clipped - 57 lines] >> Thanks, >> Shane When you're testing, do so on a copy of the original document (just in case). SignatureStefan Blom Microsoft Word MVP > Ooo.. macros, cooooool... heh.. I've used a macro in Excel, but never > considered it in Word. [quoted text clipped - 64 lines] > >> Thanks, > >> Shane |
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