Copying Docs with templates From computer to computer

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creakinator@gmail.com - 24 Feb 2007 08:04 GMT

I created a template that contains the outline numbering styles,
toolbars and such that I want to use in documents that many people at
work will be using.

This is my problem- How can I share this 'master' document with others
so they can write the manuals with the outline numbering that I want
them to use?

I saw when I copied the directory containing all my manuals to my USB
drive so I could work on it at home the styles became the styles that
were on my computer. So that Heading 1 style from my document turned
into Heading 1 style on my computer. Something happened. What? and
how do I stop from happening. Most folks at work will just copy the
document from the main 'shared' drive to their computer - will the
template I used for the document stay or will the normal.dot corrupt
it?

Hope this makes sense.

Thanks for your help

Christy K.

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Suzanne S. Barnhill - 24 Feb 2007 14:54 GMT

You need to share your template (and this must be a real template--a *.dot
file--not just a sample document) with the other users. See these articles
for more information:

What do Templates and Add-ins store?
http://word.mvps.org/FAQs/Customization/WhatTemplatesStore.htm

What is the relationship between a Microsoft Word document and its template?
http://www.shaunakelly.com/word/templaterelations/index.html

What happens when I send my document to someone else? Will Word mess up my
formatting?
http://www.shaunakelly.com/word/sharing/WillMyFormatChange.html

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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> I created a template that contains the outline numbering styles,
> toolbars and such that I want to use in documents that many people at
[quoted text clipped - 18 lines]
>
> Christy K.

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creakinator@gmail.com - 24 Feb 2007 16:11 GMT

Thank you. So could I put my template in the workgroup template
folder? But how do I protect it so no one but me can change it? Can
templates be password protected? If so, just right click it and make
it read only?

I may have more questions as I go along. This is my first foray into
templates and styles. Using them has made my manual writing easier
but I need to make this foolproof and so no one can change the styles
I've set up in my template.

Thank you.

Christy K

> You need to share your template (and this must be a real template--a *.dot
> file--not just a sample document) with the other users. See these articles
> for more information:

Reply to this Message

Suzanne S. Barnhill - 24 Feb 2007 18:02 GMT

You can protect the template with a "password to modify." Putting it in the
workgroup template folder (if one exists) sounds like a good idea, but since
I work at a standalone computer, I'm not really up on these issues.

Signature

> Thank you. So could I put my template in the workgroup template
> folder? But how do I protect it so no one but me can change it? Can
[quoted text clipped - 13 lines]
> > file--not just a sample document) with the other users. See these articles
> > for more information:

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