How can I add a page without continuing header/footer formatting?

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Si - 01 May 2007 20:28 GMT

All I want to do is insert, or copy, a page into a word doc without
continuing the previous formatting. ESPECIALLY the header/footer. Thank
you very much.

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Suzanne S. Barnhill - 01 May 2007 20:36 GMT

See http://word.mvps.org/FAQs/Formatting/WorkWithSections.htm

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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> All I want to do is insert, or copy, a page into a word doc without
> continuing the previous formatting. ESPECIALLY the header/footer. Thank
> you very much.

Reply to this Message

Si - 01 May 2007 21:00 GMT

Thank you, susan, very much. That's my problem. It sounds so complicated
that I have to spend hours figuring it out. I just want to add doc B to doc
A.

Are you saying that I should add a section break at the end of doc B before
adding it to doc A?

Thank you very much.

> See http://word.mvps.org/FAQs/Formatting/WorkWithSections.htm
>
> > All I want to do is insert, or copy, a page into a word doc without
> > continuing the previous formatting. ESPECIALLY the header/footer. Thank
> > you very much.

Reply to this Message

Suzanne S. Barnhill - 01 May 2007 22:15 GMT

Pretty much, yes. The very end of that article tells you how to get rid of
the section break later if you need to. Note that of course you also have to
insert a section break at the end of doc A before adding doc B.

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> Thank you, susan, very much. That's my problem. It sounds so complicated
> that I have to spend hours figuring it out. I just want to add doc B to doc
[quoted text clipped - 14 lines]
> Thank
> > > you very much.

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Si - 02 May 2007 01:54 GMT

Well ... thank you very much. I still don't get it, and I'm pretty good
with this stuff. I wonder if there's a step-by-step instruction somewhere
... sans explination.

Exactly what are the steps if you want to add Doc B to Doc A and preserve
the formatting, headers & footers of both Doc A & B. For example, lets say
Doc A is on pleading paper, with a header & footer. Doc B is a mailing
list, with it's own header & footer. How do you make a new two-page Doc C,
with Page 1=Doc A & Page 2=Doc B?

Thanks again.

> Pretty much, yes. The very end of that article tells you how to get rid of
> the section break later if you need to. Note that of course you also have to
[quoted text clipped - 21 lines]
> > Thank
> > > > you very much.

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Suzanne S. Barnhill - 02 May 2007 03:12 GMT

Insert a Next Page section break at the end of Doc A and a Continuous break
at the end of Doc B; then use Insert | File to insert B after the section
break at the end of A.

Signature

> Well ... thank you very much. I still don't get it, and I'm pretty good
> with this stuff. I wonder if there's a step-by-step instruction somewhere
[quoted text clipped - 38 lines]
> > > Thank
> > > > > you very much.

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Si - 02 May 2007 19:27 GMT

I tried & tried, and followed your instructions to a T, but Doc B has same
formatting as Doc A. I even get a bonus of Doc B going from it's original
12pt. type to 9pt. type. Thank you very much for all the time you've spent
on this ... and on this whole forum. Thanks.

> Insert a Next Page section break at the end of Doc A and a Continuous break
> at the end of Doc B; then use Insert | File to insert B after the section
[quoted text clipped - 49 lines]
> > > > Thank
> > > > > > you very much.

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Bear - 02 May 2007 20:33 GMT

Si:

If you promise to always dummy copies of your documents, and NOT the real
ones, you can get closer to a "simple" way to do this using the master
document feature of Word.

Most experienced users will tell you NOT to use master documents, because
they can easily corrupt your subdocuments. BUT if you create a master
document from copies of your good stuff, and create it with no expectations
of maintaining it in that form, you should be okay.

(If you have to change something, change your good documents, make more
dummy copies, and create a new master document all over again.)

In master document view, when you insert a subdocument, Word will
automatically add the required section breaks. It will also handle your other
problem -- fonts etc. Word will notify you that the subdocument contains
styles with the same names as the master document and ask you if you want to
rename the style in the subdocument. Answer Yes to All and the subdocument
styles will be renamed, and thus the appearance of the subdocument will not
change.

Bear

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Windows XP, Word 2000

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Si - 02 May 2007 23:14 GMT

Thanks, Bear ... but I get the same results using the master document
approach. It does automatically put in the section breaks, but Doc B ends
up being formatted like Doc A ... + 12pt. goes to 9pt. Thanks very much,
and I'll look at that feature for other uses. Maybe my Word program is
tweaked. (Word 2002, SP2)

> Si:
>
[quoted text clipped - 19 lines]
>
> Bear

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Suzanne S. Barnhill - 02 May 2007 22:23 GMT

The only "formatting" you can preserve is the section properties, which
include (but are not limited to) paper size and orientation, margins, header
and footer, number of columns, page border, watermark, etc. Any formatting
that is generated by a paragraph style (including the default font) will be
changed to the definitions used in the target document. See
http://www.shaunakelly.com/word/styles/FormatOfTextChanges.html.

Signature

> I tried & tried, and followed your instructions to a T, but Doc B has same
> formatting as Doc A. I even get a bonus of Doc B going from it's original
[quoted text clipped - 63 lines]
> > > > > Thank
> > > > > > > you very much.

Reply to this Message

Bear - 02 May 2007 22:42 GMT

Suzanne:

I must respectfully disagree, bolstered by the results of testing I did
before posting. Word gives you the opportunity to rename the subdocument
styles, thus preserving the appearance of the subdocument, down to the font.

Or am I not understanding you?

Bear

Signature

Windows XP, Word 2000

> The only "formatting" you can preserve is the section properties, which
> include (but are not limited to) paper size and orientation, margins, header
[quoted text clipped - 79 lines]
> > > > > > Thank
> > > > > > > > you very much.

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Suzanne S. Barnhill - 03 May 2007 00:32 GMT

You suggested using Master Documents, I believe. I was not replying to you
or taking that suggestion into account. I was following up on my previous
line of instruction, and I believe that what I have said is true. Naturally,
if you rename the styles in Doc B, then you would see different behavior.

Signature

> Suzanne:
>
[quoted text clipped - 89 lines]
> > > > > > > Thank
> > > > > > > > > you very much.

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Bear - 02 May 2007 23:36 GMT

Si and Suzanne:

Okay, I did some more testing and found out what's going on. The built-in
styles, like Normal and Heading 1 do not get preserved no matter how you
reply to the messages. (Since I don't use these styles, I didn't notice that
they were not being preserved in the subdocument.)

Styles that you create *do* get renamed when the subdocument is created, and
thus preserve the document's appearance.

So to make master documents work the way you want, you'd have to use custom
style names in the subdocuments, rather than using Normal or any Heading
styles.

In short, master documents aren't going to save you any trouble if you're
using built-in styles.

Bear

Signature

Windows XP, Word 2000

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