 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / Word / Page Layout / May 2007Endnotes in seperate file?
Hi, I've looked at several of the endnote issues, but don't think this specifically has been covered. For a book, I have a publisher who wants 1) chapters saved in separate files and 2) the endnotes for all chapters consolidated and also placed in yet another wholly separate file (NOT a section), with the logical links maintained, naturally. Any thoughts? R Oppenheim What do you mean by "logical links maintained". If you want to be able to double-click the endnote number and jump to the other file, probably not gonna happen. If you just need to keep the numbers, that's feasible. Basically, here's the process--you make a COPY of the document, you convert all your endnotes to plain text, freezing the numbers as they are, and you re-constitute it manually as the publisher wants it. If you have to edit in such a way that the endnote numbers will change, you'll need to return to your original file, do the edits, then re-do the convert to text and re-organize. To convert the endnotes to text while keeping the existing numbers, you'll need a macro. For the macro, see this thread: <http://groups.google.com/group/microsoft.public.word.docmanagement/browse_frm/th read/a60669f0936214e0/205fdab76e4e48eb> [line wrap may break long URL and require pasting back together manually, or search the group, keywords: Doug Robbins convert endnotes text] Note that what shows up as the 3rd/4th line of the macro code should be all on one line. The macro might not handle restarting endnote sequences, so you might want to break the book into the chapter files and then convert each one. I can't remember--run it on a COPY and test. If you don't know how to use macros, see this link: What do I do with macros sent to me by other newsgroup readers to help me out? http://www.gmayor.com/installing_macro.htm > Hi, > I've looked at several of the endnote issues, but don't think this [quoted text clipped - 4 lines] > > R Oppenheim ... and maybe talk with the publisher first, before you invest a lot of work. It seems like a quite unreasonable request, since I don't know any publishing software that would require it, nor any software that can keep the endnotes linked/synchronized if they are in a separate file. Regards, Klaus Well.....I've seen pretty much this request posted before. I've always assumed that it happens when the book is going into production, and editing is pretty much finished (so the note numbers should not be changing), and the publisher is just going to combine the files in the right order and they don't want to do any manipulation of the text themselves. My guess is a university press, which is probably cutting costs by pushing as much work onto the author as possible. If the above is *not* the case and further editing is expected, then yes, you should question the publisher. I do find it incomprehensible that every single publisher doesn't have the ability to manipulate a variety of Word docs into the format they want, but it seems they don't. So I read the request as unreasonable in the context of 21st century technology, but not unreasonable in the context of dead-broke academic presses that may be using 1970s software. :) Of course, Klaus, you know the publishing industry and publishing software and I don't. :) > .... and maybe talk with the publisher first, before you invest a lot of > work. [quoted text clipped - 4 lines] > Regards, > Klaus I would have the same understanding of the requirements as you, Daiya, except for the entirely unreasonable request that the endnote references and endnotes remain dynamically linked (which suggests some sort of electronic publication or ebook, perhaps published alongside the printed and bound one).  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Well.....I've seen pretty much this request posted before. I've always > assumed that it happens when the book is going into production, and [quoted text clipped - 22 lines] > > Regards, > > Klaus You know, I just assumed that "logical links maintained" was sloppy phrasing on the part of the original poster, and did not literally refer to hyperlinks. :) That would be so unreasonable I decided it can't really mean that. :) > I would have the same understanding of the requirements as you, Daiya, > except for the entirely unreasonable request that the endnote references and > endnotes remain dynamically linked (which suggests some sort of electronic > publication or ebook, perhaps published alongside the printed and bound > one). You may well be right. The rest of it, of course, is quite doable. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > You know, I just assumed that "logical links maintained" was sloppy > phrasing on the part of the original poster, and did not literally refer [quoted text clipped - 6 lines] > > publication or ebook, perhaps published alongside the printed and bound > > one). ' Macro created 29/09/99 by Doug Robbins to replace endnotes with textnotes at end of document ' to replace the endnote reference in the body of the document with a superscript number. ' Dim aendnote As Endnote For Each aendnote In ActiveDocument.Endnotes ActiveDocument.Range.InsertAfter vbCr & aendnote.Index & vbTab & aendnote.Range aendnote.Reference.InsertBefore "a" & aendnote.Index & "a" Next aendnote For Each aendnote In ActiveDocument.Endnotes aendnote.Reference.Delete Next aendnote Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find.Replacement.Font .Superscript = True End With With Selection.Find .Text = "(a)([0-9]{1,})(a)" .Replacement.Text = "\2" .Forward = True .Wrap = wdFindContinue .Format = True .MatchWildcards = True End With Selection.Find.Execute Replace:=wdReplaceAll SignatureHope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP > Hi, > I've looked at several of the endnote issues, but don't think this [quoted text clipped - 5 lines] > > R Oppenheim Thanks all very much for your responses (and macros). By logical links maintained I suppose I did mean the fantasy of, yes, having endnotes work just as they normally do in Word, such that they could be edited normally and resequenced dynamically...except that they would live in a separate file (with their friends, the endnotes from the other chapters). But on querying the publisher it does seem that they will accept something less than that, so your suggestions should work very well. By the way, whoever said university press - got it in one. There is a certain DIY aspect...but hey, I got to teach myself Illustrator the other day to redo some maps. RO > ' Macro created 29/09/99 by Doug Robbins to replace endnotes with textnotes > at end of document [quoted text clipped - 58 lines] > > > > R Oppenheim Glad you are sorted. The macro Doug posted is the same one I referred you to. Daiya > Thanks all very much for your responses (and macros). By logical links > maintained I suppose I did mean the fantasy of, yes, having endnotes work [quoted text clipped - 75 lines] >>> R Oppenheim >>> |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.