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MS Office Forum / Word / Page Layout / May 2007Hiding text from printed copy
Hi Is there a way to format text in a document to be visible in reading and editing mode, but hidden from a printed copy? We have instructions for the author in some documents, which we want to leave in the document but not to be printed out. Thanks in advance Regards  SignaturePeter Karlström Midrange AB Sweden There is no simple way to do this that doesn't depend on settings on the user's machine. For example, you can use Hidden text, but this depends on the user having "Hidden text" checked on the View tab of Tools | Options and not on the Print tab (not to mention that it doesn't take up space when it's hidden, so the document layout will change). You could put text in a text box, which wouldn't print if "Drawing objects" were not checked on the Print tab, but neither would anything else in the drawing layer, so this would not be a common user setting. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi > [quoted text clipped - 6 lines] > > Regards In addition to Suzanne’s suggestions, you could also use the Comments feature on the Reviewing toolbar, but again, the user has be sure to print without Markup, and a user that forces Normal view may not see Comments at all. Depends on how much you trust your author to follow instructions. :) > Hi > [quoted text clipped - 6 lines] > > Regards Yeah, I thought about comments, too, but decided that they're even farther down the scale of "things that can go wrong." SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > In addition to Suzanne’s suggestions, you could also use the Comments > feature on the Reviewing toolbar, but again, the user has be sure to [quoted text clipped - 12 lines] > > > > Regards Hi Thanks for your input. I desided to go with the Hidden text suggestion. When a document is opened or created from the template (which consists of instructions with Hidden text format) the setting for showing Hidden text is turned on. When the user want's to print the document a question is asked wether to print with or without instructions. The Option for printing Hidden text is the set accordingly. The question is placed in a class module which initializes on Document_Open and Document_New. A public event is created for the event Document_BeforePrint, which captures the printing command. Regards SignaturePeter Karlström Midrange AB Sweden > In addition to Suzanne’s suggestions, you could also use the Comments > feature on the Reviewing toolbar, but again, the user has be sure to [quoted text clipped - 13 lines] > > Regards > > oh well, if you had said you were capable of coding this, we would not have been so skeptical! :) glad you sorted it, and glad you posted the complete solution for the archives. > Hi > [quoted text clipped - 13 lines] > > Regards |
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