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MS Office Forum / Word / Page Layout / May 2007Inconsistent footnote spacing
My document has many (40) footnotes over about 60 pages. On one single page only, the 2 footnotes appear about 5 cm (2 inches) higher above the bottom margin than on all the other pages with footnotes. (So there is too much white space under the second footnote on this one page only.) I can't find any extra paragraph markers, formatting space, or anything like that. I've checked all the places mentioned in the threads posted for other footnote problems -- can't see any reason for this one difference. Can anyone help??? Is the footnote position set to "Bottom of page" or "Below text"? If the latter, then it's the text rather than the footnotes that is ending short, and for that, see http://sbarnhill.mvps.org/WordFAQs/BottomLine.htm.  SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > My document has many (40) footnotes over about 60 pages. On one single page > only, the 2 footnotes appear about 5 cm (2 inches) higher above the bottom [quoted text clipped - 3 lines] > checked all the places mentioned in the threads posted for other footnote > problems -- can't see any reason for this one difference. Can anyone help??? All footnote positions are the same, "Bottom of page" -- the text above is also formatted the same as in many other places that do not have the same problem. It's only on this one page that the spacing is wrong. Any other suggestions? Thanks. > Is the footnote position set to "Bottom of page" or "Below text"? If the > latter, then it's the text rather than the footnotes that is ending short, [quoted text clipped - 9 lines] > > problems -- can't see any reason for this one difference. Can anyone > help??? My second reply: I discovered that it has to do with the footnotes in a table that appears on the next page. Word has (correctly) kept the footnotes for the table on the same page as the table. If I allow the table to break across the page (which I don't want), everything goes back to normal. But I still don't see why the space has to be inserted below the footnotes on the previous page. So I still have not solved the problem. The only work-around I found so far is to insert additional hard returns following the last paragraph on the misbehaving page, but I don't really want to do this. Any thoughts? Thanks. > Is the footnote position set to "Bottom of page" or "Below text"? If the > latter, then it's the text rather than the footnotes that is ending short, [quoted text clipped - 9 lines] > > problems -- can't see any reason for this one difference. Can anyone > help??? Footnotes within table cells can be tricky to deal with. Actually, it will be easier to insert the notes manually, by typing numbers (or inserting symbols) and formatting them as superscript. The note text could then be placed in a border-less bottom row (whose cells are merged). SignatureStefan Blom Microsoft Word MVP > My second reply: I discovered that it has to do with the footnotes in a table > that appears on the next page. Word has (correctly) kept the footnotes for [quoted text clipped - 19 lines] > > > problems -- can't see any reason for this one difference. Can anyone > > help??? Thanks but this does not seem like much of a solution -- more or less defeats the purpose of having automatically numbered and formatted text. The documents I work on are constantly being revised.... manually doing anything would definitely be a step backwards! My own workaround is a much better option in my view. But thanks for responding. > Footnotes within table cells can be tricky to deal with. Actually, it > will be easier to insert the notes manually, by typing numbers (or [quoted text clipped - 43 lines] > anyone > > > help??? What I suggested isn't a perfect solution, of course, but it works rather well, assuming that the number of footnotes within the table is relatively small. Also, note that table footnotes are usually positioned below the table (not at the bottom of the page), and this cannot be done automatically. SignatureStefan Blom Microsoft Word MVP > Thanks but this does not seem like much of a solution -- more or less defeats > the purpose of having automatically numbered and formatted text. The [quoted text clipped - 50 lines] > > anyone > > > > help??? We place table footnotes at the bottom of the page, like all other footnotes. As I said in my original question, I have a lot of footnotes in the document many of which are in the tables. I still don't think your solution is very good, but thanks for responding. > What I suggested isn't a perfect solution, of course, but it works > rather well, assuming that the number of footnotes within the table is [quoted text clipped - 74 lines] > > > anyone > > > > > help??? OK. SignatureStefan Blom Microsoft Word MVP > We place table footnotes at the bottom of the page, like all other footnotes. > As I said in my original question, I have a lot of footnotes in the document [quoted text clipped - 79 lines] > > > > anyone > > > > > > help??? Stefan was describing the conventional treatment for table footnotes, which is that (a) they're below the table, not at the bottom of the page, and (b) they use a separate sequence (and usually different reference marks) from the text footnotes. For tables containing mostly figures, it's conventional to use lowercase letters for footnote reference marks. For tables with a mixture of alphanumeric characters, usually the *, †, ‡, §, ¶ series is used. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > We place table footnotes at the bottom of the page, like all other footnotes. > As I said in my original question, I have a lot of footnotes in the document [quoted text clipped - 79 lines] > > > > anyone > > > > > > help???
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