How to convert manual page breaks to section breaks

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Alex - 05 Jul 2007 18:42 GMT

I work with multi-chapter documents. I need a way to search/replace manual
page breaks with section breaks, but do not find the option to put in a
section break (I'd prefer a section break of the type starting next page). Is
there a work around?

Similarly, in a long multi-chapter document I'd like to be able to select
all headers/footers in a single operation and link them to the previous, so
header/footer in the first chapter flows through the entire manuscript. I
insert a field code for section number, so use this to get the
chapter(section number) in the footer. I'm working with pre-existing
documents.

Then this brings up another similar question: As there are prepages, I'd
like the chapter number to be shown in the footer to be the section number
minus one. Is there an easy way to accomplish this?

I had WordPerfect set up to do all this and more, but now need to get Word
2003 to emulate it. Thanks very much.

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Alex

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Suzanne S. Barnhill - 06 Jul 2007 04:51 GMT

Inline.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> I work with multi-chapter documents. I need a way to search/replace manual
> page breaks with section breaks, but do not find the option to put in a
> section break (I'd prefer a section break of the type starting next page). Is
> there a work around?

One way you may be able to replace page breaks with the desired type of
section break: Insert a break of the desired type, select it, and Copy. In
the "Replace with" box of the Replace dialog, type ^c, which inserts the
Clipboard contents.

> Similarly, in a long multi-chapter document I'd like to be able to select
> all headers/footers in a single operation and link them to the previous, so
> header/footer in the first chapter flows through the entire manuscript. I
> insert a field code for section number, so use this to get the
> chapter(section number) in the footer. I'm working with pre-existing
> documents.

You may be able to link the headers/footers using VBA; by default they *are*
linked when you first create them.

> Then this brings up another similar question: As there are prepages, I'd
> like the chapter number to be shown in the footer to be the section number
> minus one. Is there an easy way to accomplish this?

The field { = { SECTION } - 1 } will give you the desired results.

> I had WordPerfect set up to do all this and more, but now need to get Word
> 2003 to emulate it. Thanks very much.

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Alex - 06 Jul 2007 15:30 GMT

Thank you Suzanne, the answers to my questions one and three are perfect.
I'll very soon put them to use. As to point 2, linking running headers, I
deal always with documents created by others (authors), some of whom choose
to override the default linking as they go. As I have no experience in VBA,
what to you recommend as a first step that will give the most return for time
invested? Thanks very much for your help.

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Alex

> Inline.
> > I work with multi-chapter documents. I need a way to search/replace manual
[quoted text clipped - 27 lines]
> > I had WordPerfect set up to do all this and more, but now need to get Word
> > 2003 to emulate it. Thanks very much.

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Suzanne S. Barnhill - 06 Jul 2007 15:51 GMT

I have no VBA expertise, so I suggest you post in one of the
microsoft.public.word.vba hierarchy of NGs.

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> Thank you Suzanne, the answers to my questions one and three are perfect.
> I'll very soon put them to use. As to point 2, linking running headers, I
[quoted text clipped - 34 lines]
> > > I had WordPerfect set up to do all this and more, but now need to get Word
> > > 2003 to emulate it. Thanks very much.

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