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MS Office Forum / Word / Page Layout / April 2008Page Numbering Incorrect: Word 03 --> .PDF
I have set up several hundred Word docs with some code I got on the 'net (via this forum) that automatically determines if the doc ends on an odd or even page, then, if odd, adds a page and the text "This page intentionally left blank." When I convert the docs using Acrobat Pro, if the doc naturally has an even number of pages, say, four, then the "Page # of #" in the footer is incorrect when converted to PDF, i.e., it the Total Pages digit is too high by one, e.g., "Page 4 of 5." It's as if Word is suppressing a last page because it's odd-numbered when viewed from within Word (and when a hard-copy is printed), but it is not suppressed when distilled to PDF. Is there a solution to this other than nixing the "Page # of #" format? Thanks! Hi Hans, That may depend on how you're adding the extra page. For example, one might do it through vba or via field coding. Perhaps if you post the code you're using, a solution can be suggested. Cheers  Signaturemacropod [MVP - Microsoft Word] ------------------------- >I have set up several hundred Word docs with some code I got on the 'net (via > this forum) that automatically determines if the doc ends on an odd or even [quoted text clipped - 11 lines] > > Thanks! Hello, Here is the page, via MVPS' FAQ on Tables, Fields, & Forms, from which I got the field coding: http://word.mvps.org/FAQs/TblsFldsFms/InsEvnPgEndChap.htm Note that I could not get it to work as written -- I had to add a space between the word "IF" and the curly bracket to the right (see link above). Thanks for your assistance, -Hans > Hi Hans, > [quoted text clipped - 17 lines] > > > > Thanks! Responding to my own post... I discovered that if I "Print to PDF" from within Word, the page numbering is correct. It is only if I first go to Acrobat Pro, then create a .PDF from multiple docs that I get the problem. This is not the first time I've gotten different results from converting within Pro vs. printing to it... > Hello, > [quoted text clipped - 31 lines] > > > > > > Thanks! Hi Hans, I'd use a slightly different field code to create the intentional page break: {IF{=MOD({PAGE},2)}= 1 "{QUOTE 12 "This page intentionally left blank"}} or {IF{=MOD({PAGE},2)}= 0 "{QUOTE 12 "This page intentionally left blank"}} depending on whether you want an odd or even page, but the results would be much the same. As you've noted, "Print to PDF" from within Word,works correctly, but combining multiple files to create the PDF from Acrobat Pro doesn't. I think you'll find, though, that using the Adobe 'Create PDF' button from within Word will also work correctly. This gives you the choice of first creating the PDF from the Word document before using the PDF thus created as one of the files to be combined via Acrobat Pro, or combining all the files in Word (eg via INCLUDETEXT, INCLUDEPICTURE & LINK fields) beforehand. Cheers Signaturemacropod [MVP - Microsoft Word] ------------------------- > Hello, > [quoted text clipped - 31 lines] >> > >> > Thanks! I will give your code a try. I really should get a book on VB and read up... Thanks again for your help! -Hans > Hi Hans, > [quoted text clipped - 45 lines] > >> > > >> > Thanks! Hi Hans, This isn't vb/vba - it's field coding. Cheers Signaturemacropod [MVP - Microsoft Word] ------------------------- >I will give your code a try. I really should get a book on VB and read up... > [quoted text clipped - 54 lines] >> >> > >> >> > Thanks! > I have set up several hundred Word docs with some code I got on the 'net (via > this forum) that automatically determines if the doc ends on an odd or even [quoted text clipped - 7 lines] > odd-numbered when viewed from within Word (and when a hard-copy is printed), > but it is not suppressed when distilled to PDF. Word does not suppress pages... The usual error for the Page x of y is: Page 1 of 1 Page 2 of 2 Page 3 of 3 etc. You say you get Page 4 of 5 This is a new one! How many pages are there in the PDF file, 4 or 5? And just to be clear, *all* documents with an even number of pages exhibit this behaviour, whereas those with an odd number do not, even if your code actually adds a page to make the number of pages even just prior to PDF ceation. Is that correct? If that is the case, maybe your code is doing something it shouldn't?
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