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MS Office Forum / Word / Page Layout / January 2004

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displaying notes with a dash

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bendz - 12 Jan 2004 15:53 GMT
When Multiple footnotes (or endnotes) are added in the
body at the same location Word inserts them like
this: "1234" (but superscripted). I can add superscripted
commas and spaces to make it look like this: "1, 2, 3, 4".
However most journals want them to appear like this: "1-
4", but when the numbers "2" and "3" are removed the
footnotes (or endnotes) are also removed. Is it possible
to display the links to the notes with a dash without
removing the notes themselves?

Thanks, bendz
Greg Maxey - 12 Jan 2004 17:03 GMT
bendz,

How about formatting the 2 and 3 as hidden text?
>-----Original Message-----
>When Multiple footnotes (or endnotes) are added in the
[quoted text clipped - 9 lines]
>Thanks, bendz
>.
bendz - 12 Jan 2004 17:33 GMT
Thanks Greg,
You rock! Hiding the numbers works great! I love simple
solutions.
>-----Original Message-----
>bendz,
[quoted text clipped - 16 lines]
>>
>.
Suzanne S. Barnhill - 12 Jan 2004 21:48 GMT
This must be done manually but is easy enough. Insert all the footnotes as
usual. Don't bother to put spaces or commas between the footnote reference
marks; just pile them up 1234. Then insert an en dash after the 1 or before
the 4. Select 23 and press Ctrl+Shift+H to format them as Hidden. The
footnotes (and their reference marks) will remain, but only "1-4" will
display or print.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
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Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
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> When Multiple footnotes (or endnotes) are added in the
> body at the same location Word inserts them like
[quoted text clipped - 7 lines]
>
> Thanks, bendz
 
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