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MS Office Forum / Word / Page Layout / January 2004

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page numbering

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tlanc - 16 Jan 2004 15:01 GMT
Can you have two sets of page numbers (one in the header and one in the footer) independent of each other?  I am using Word 2003 and want one count of page numbers be Page X of Y of the whole document and another page number count by section (Page X of Y)

Is this possible?
Graham Mayor - 16 Jan 2004 16:09 GMT
Yes. The numbers are displayed according to what fields you put in the
header/footer. You can have the number displayed as many times as you like
:)

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    Graham Mayor -  Word MVP
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> Can you have two sets of page numbers (one in the header and one in
> the footer) independent of each other?  I am using Word 2003 and want
> one count of page numbers be Page X of Y of the whole document and
> another page number count by section (Page X of Y)?
>
> Is this possible?
Suzanne S. Barnhill - 16 Jan 2004 22:42 GMT
I beg to differ. In Page X of Y, the X represents the { PAGE } field, and Y
represents the { NUMPAGES } field. If you use { SECTIONPAGES } for the Y,
you can have half of the section pagination. Unfortunately, there is no
SectionPage field, and if you restart numbering in each section, then the
number displayed on the page becomes { PAGE }. In any case, you get the same
X in both expressions.

The only workaround (that I know of, anyway) is to restart numbering in each
section and use Page { PAGE } of { SECTIONPAGES } for your second "Page X of
Y." For the first, you'll have to use a calculated field to replace the {
PAGE } field (the Y will still be { NUMPAGES } ). There are at least a
couple of ways to approach this calculation:

1. You can add (manually, updating as needed) the number of the last page of
the previous section to the page number:

   { = { PAGE } + x }
       (where x = the last page number in the previous section)

2. You can put a bookmark on the last page of each section and
cross-reference it in the calculated field. For convenience, let's say that
each bookmark uses the section number: Section1, Section2, etc. So the field
for X in Section 2 would look something like this:

   { = { PAGE } + { PAGEREF Section1 } }

--
Suzanne S. Barnhill
Microsoft MVP (Word)
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Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
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all may benefit.


> Yes. The numbers are displayed according to what fields you put in the
> header/footer. You can have the number displayed as many times as you like
[quoted text clipped - 14 lines]
> >
> > Is this possible?
Graham Mayor - 17 Jan 2004 08:14 GMT
You are right of course - the premise I was trying to get over was that you
could use the page field as many times as required for display purposes. I
had omitted to mention the need for calculated results for the section
display :(

Signature

<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
    Graham Mayor -  Word MVP
      E-mail gmayor@mvps.org
     Web site www.gmayor.com
 Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>

> I beg to differ. In Page X of Y, the X represents the { PAGE } field,
> and Y represents the { NUMPAGES } field. If you use { SECTIONPAGES }
[quoted text clipped - 40 lines]
>>>
>>> Is this possible?
 
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