Printing Headers

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Liz Wulfing - 18 Feb 2004 19:20 GMT

I used to use WP and had no trouble with headers and
footers. Can't seem to figure them out in Word 2003. I
can see them in Print Layout View, but they don't print
when I print the document. What am I doing wrong? Thanks.

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Charles Kenyon - 18 Feb 2004 19:30 GMT

File => Print => Options => Print Drawing Objects?

Only thing I can think of is that your header is a drawing object (picture
or text box) and you don't have this option checked.

Signature

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. If you are unwilling to take
the time to learn to use Word's methods, you should stick to using Word Pad.
You'll have a lot less grief, although you'll miss out on a lot of raw
power.

See <URL: http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm>
<URL: http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>
<URL: http://www.mvps.org/word/FAQs/General/RevealCodes.htm>
<URL: http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm>
<URL:
http://businesssoft.about.com/compute/businesssoft/library/blconvert.htm>
for information on Word for Word Perfect users.

--
For more:
<URL: http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm>
<URL: http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart1.htm>
<URL: http://www.addbalance.com/usersguide/templates.htm>
<URL: http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm>
<URL: http://www.addbalance.com/usersguide/styles.htm>
<URL: http://www.mvps.org/word/FAQs/Customization/WhatTemplatesStore.htm>

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub

Learn about Styles - really learn! <URL:
http://www.addbalance.com/usersguide/styles.htm> I resisted for years and
now regret every day of those years because although that string was still
very hard to push, it kept getting longer and longer, and had some very
important projects tied to it!

--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

> I used to use WP and had no trouble with headers and
> footers. Can't seem to figure them out in Word 2003. I
> can see them in Print Layout View, but they don't print
> when I print the document. What am I doing wrong? Thanks.

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Liz Wulfing - 18 Feb 2004 22:17 GMT

"Drawing Objects" was already checked. I've been using
all of Word's help features, plus a book on Word...all of
this for over a year now, and still have not been able to
figure out how to print Headers. It's not that I don't
want to learn Word, it's just that it is not very
intuitive, and I haven't been able to get much help from
the Help function or documentation on printing Headers.
Thanks for your help anyway...much appreciated. I may
have to break down and take a class. Liz Wulfing

>-----Original Message-----
>File => Print => Options => Print Drawing Objects?
>
>Only thing I can think of is that your header is a drawing object (picture
>or text box) and you don't have this option checked.

http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>

><URL:

http://www.mvps.org/word/FAQs/General/RevealCodes.htm>

><URL:

http://www.mvps.org/word/FAQs/General/WordPerfectConverters
.htm>

><URL:
>http://businesssoft.about.com/compute/businesssoft/library/blconvert.htm>
>for information on Word for Word Perfect users.

http://www.mvps.org/word/FAQs/Customization/CreateATemplate
Part2.htm>

><URL:

http://www.mvps.org/word/FAQs/Customization/CreateATemplate
Part1.htm>

><URL: http://www.addbalance.com/usersguide/templates.htm>
><URL:

http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExpla
ined.htm>

><URL: http://www.addbalance.com/usersguide/styles.htm>
><URL:

http://www.mvps.org/word/FAQs/Customization/WhatTemplatesSt
ore.htm>

>In Word 2000 (or later) You can get the function keys to display in a
>special toolbar at the bottom of the screen if you want (something like
[quoted text clipped - 15 lines]
>
>.

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Tom Smith - 19 Feb 2004 16:03 GMT

Do they show up in Print Preview? It sounds unlikely, but there may be a
conflict with your printer driver. Print Preview gives a pretty good
indication of what's going to come out on the actual page. I've had a
problem with footers getting cut off, which turned out to be because my
printer's 'printable area' was smaller than the page layout. Moving my
footer up (which you can do in page layout) solved the problem. HTH. T

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Liz Wulfing - 19 Feb 2004 19:24 GMT

Yes, I can see them in Print Layout. I've tried your
sugestion, moving them (down for a header, up for a
footer) so they would print, but still no success. Thanks
for your suggestion,anyway. One of these days I'm going
to figure it out and I'll do some celebrating when (if)it
occurs.

>-----Original Message-----
>Do they show up in Print Preview? It sounds unlikely, but there may be a
[quoted text clipped - 10 lines]
>
>.

Reply to this Message

Charles Kenyon - 19 Feb 2004 20:18 GMT

It sounds like your header is either a text box or a picture. Is that
correct? What happens with text headers? What happens when you put the
material that is in your non-printing header in the body of your document?
Does it print?

Again, there is no setting in Word that I'm aware of that lets you print
without printing headers, per se.

Signature

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

> Yes, I can see them in Print Layout. I've tried your
> sugestion, moving them (down for a header, up for a
[quoted text clipped - 25 lines]
> >
> >.

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Suzanne S. Barnhill - 20 Feb 2004 00:56 GMT

Note that there is a difference between Print Layout view and Print Preview.
Print Layout shows what you *want* to print; Print Preview shows what *will*
print.

--
Suzanne S. Barnhill
Microsoft MVP (Word)

Signature

Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> Yes, I can see them in Print Layout. I've tried your
> sugestion, moving them (down for a header, up for a
[quoted text clipped - 25 lines]
> >
> >.

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Bob S - 26 Feb 2004 21:16 GMT

>Note that there is a difference between Print Layout view and Print Preview.
>Print Layout shows what you *want* to print;

Ah ha! At last we have a "What you want is what you get" word
processor! :-)

> Print Preview shows what *will* print.

Except when it doesn't... The cases that I have seen reports of are
listed below; there are probably others.

In Word 2000 and Word 2002, if you have LISTNUM fields in several text
boxes, the numbers may be correct in Print Preview but in incorrect
order when printed. The cure is to move the text box anchors! It turns
out that the LISTNUM fields will be numbered in the order that the
anchors occur in the text stream. I wonder why it works in Print
Preview.

There have been several reports that in Word 2000, nested tables that
break across pages do not print correctly. Print Preview is fine, but
when actually printed there may be large chunks of material missing. I
don't have that version, so I cannot test it.

Print Preview will not show what is going to print from Outline View.

Some field codes that update on printing will not update for Print
Preview. TOC, ASK, and NUMWORDS are examples.

If you make a picture in a footnote full height and go to Print
Preview, Word will hang. (Actually, it might hang when printing too, I
haven't tried that...)

If you expand a picture in the body text to full page size, it will be
on top of your header and footer. This is apparently because Word
considers headers and footers to be in a lower "layer" than graphics
or text. There is no "bring to front" command for headers and footers.
You may be able to get the headers and footers in front of the picture
by using Tools | Options | Compatibility | Print body text before
header/footer. This option only changes behavior when actually
printing, not in the supposedly WYSIWYG "Print Preview" mode.

Print Preview has a bug when displaying two pages at once. It displays
pages 1 and 2 as left and right unless you have mirror margins
selected, in which case it displays odd pages on the right as it
should. This is arguably OK so far, but if you use "Book Fold" it
ought to act like mirror margins but it doesn't; this is definitely
wrong.

There has been a report that in Word 2002 if you use compatibility
settings to turn off features more recent than Word 97, booklets that
look OK in Print Preview will actually print as blank sheets! No
warning or anything

But on the whole Print Preview is closer to what will print than the
other available choices.

Bob S

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