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MS Office Forum / Word / Page Layout / February 2004Margins change when doc is opened on another computer
Hi. People email me Word docs to proof-read, which I change, save on my computer and then email back to them. This often throws the margins out when they reopen them on their own computer, even though the margins settings and paper size, width, height in Page Layout remain the same. I understand this may have something to do with the computers having different printer drivers. Can anyone shed some light? What I'm really hoping is that someone will post 'oh, you just open such-and-such a window and check the box marked "Retain document settings no matter what computer you open the file on". But I'm guessing that would be too easy. With thanks Carol NS See http://word.mvps.org/FAQs/Formatting/TextReflow.htm -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Hi. People email me Word docs to proof-read, which I > change, save on my computer and then email back to them. [quoted text clipped - 13 lines] > With thanks > Carol NS >-----Original Message----- >See http://word.mvps.org/FAQs/Formatting/TextReflow.htm [quoted text clipped - 27 lines] > >. Thank you for your very informative article Ms Barnhill. Just one more question: would it help at all if I found out what printer my client uses, and then downloaded that printer driver from the net? Thanks again. Carol NS >-----Original Message----- >See http://word.mvps.org/FAQs/Formatting/TextReflow.htm [quoted text clipped - 27 lines] > >. This would indeed be very helpful (provided you remember to select that printer before working on the doc). You might not even have to download it; you might find it in Windows. Two caveats, however: 1. There can be numerous drivers for the same printer model, so you'd have to be very sure of getting the exact same one. 2. Every OS will have a different drivers for the same printer, so if your OS is different from your client's you won't be able to install exactly the same driver. Still, printers differ more than drivers, and some printers don't differ much. I have two HP printers, a LaserJet and a DeskJet. I can usually count on getting identical output from both provided I allow for the unprintable area of the DeskJet. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thank you for your very informative article Ms Barnhill. > Just one more question: would it help at all if I found [quoted text clipped - 41 lines] > > > >. Thank you for the advice. So, both the client and I use XP, my printer is HP Deskjet 710, hers is HP Deskjet 930c Photo, the driver of which is already on Windows. So I just go to Printers and Faxes, right click on my printer icon and call up Properties, go to Advanced, then click on New Driver to call up the Add Printer Driver Wizard? Thanks for your patience - I've never done anything like this before so I'm nervous. Carol NS >-----Original Message----- >This would indeed be very helpful (provided you remember to select that [quoted text clipped - 69 lines] > >. Not quite. Go to Printers and Faxes and double-click the Add Printer icon, which will call up the Add Printer Wizard. At least that's how it works in Windows 2000. There might also be a File menu item (there isn't in 2000). I think if you did what you said you would be adding a new driver for your own printer (which would replace the current driver, and you certainly don't want that!). After you've added the new printer, when you want to work on a document for the client, go to File | Print in Word and select that printer from the list. Click Close instead of OK to close the Print dialog without printing, just change the active printer. It would be worthwhile to compare the unprintable area of the two printers. Do this by changing all the margin settings in Page Setup to 0". When you click OK, Word will tell you that "one or more" of the margins is outside the printable area and offer to fix them for you. Accept this offer and note the minimum margins, then click the Cancel button to close the dialog without saving. You might also want to print out a document using your printer, then change to the other printer and compare the layout onscreen to your printed copy to see whether there are noticeable changes in line and page breaks. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thank you for the advice. So, both the client and I use > XP, my printer is HP Deskjet 710, hers is HP Deskjet 930c [quoted text clipped - 100 lines] > > > >. Hi, Carol, If it makes you more comfortable to have a step-by-step description of setting up the printer driver, here it is: - Select Start > Settings > Printers and Faxes > Add Printer. This starts the Add Printer Wizard. - Click Next. - Leave 'Local printer' selected, leave 'Automatically detect' unchecked, and click Next. - Leave 'Use the following port' selected, with LPT1 in the box, and click Next. (You don't need to have any actual hardware for this -- my computer doesn't even have a parallel printer connector.) - Select 'HP' in the Manufacturer column, and 'HP DeskJet 930C/932C/935C' in the Printers column. Click Next. - You can leave the whole name as suggested, or shorten it to 'HP DeskJet 930C' or put your client's name there. Leave 'No' for whether it should be the default printer. Click Next. - Leave 'Do not share' selected and click Next. - Leave 'No' selected for printing a test page and click Next. - Verify that the 'Completing' page shows the settings you made, and click Finish. Wait until the wizard disappears. If you look at Start > Settings > Printers and Faxes, the 930c should appear in the list. You can now select it in Word as Suzanne described. >Not quite. Go to Printers and Faxes and double-click the Add Printer icon, >which will call up the Add Printer Wizard. At least that's how it works in >Windows 2000. There might also be a File menu item (there isn't in 2000). I >think if you did what you said you would be adding a new driver for your own >printer (which would replace the current driver, and you certainly don't >want that!). [snip] >-- >Suzanne S. Barnhill [quoted text clipped - 14 lines] >> this before so I'm nervous. >> Carol NS -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://www.mvps.org/word Thank you very much to Suzanne and Jay for all their help. I've learned a lot today. I can't help thinking however that all this could be done away with if there was just a box called "retain original printer settings" that one could check. Or is this impossible for reasons too complicated to explain to a non-computer expert? If so, then it's a pity because it's a problem that comes up again and again. I've seen a hard- boiled executive almost in tears because she couldn't get her document to print out from her work computer as it did on her home one. Thanks again for your help - you guys are true philanthropists. Carol NS >-----Original Message----- >Hi, Carol, [quoted text clipped - 56 lines] >Microsoft Word MVP FAQ: http://www.mvps.org/word >. There is a Compatibility Option worth experimenting with (turning off): "Use printer metrics to lay out document." But this is disabled by default, so that should not be a factor in any discrepancy between docs. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Thank you very much to Suzanne and Jay for all their > help. I've learned a lot today. [quoted text clipped - 96 lines] > >Microsoft Word MVP FAQ: http://www.mvps.org/word > >.
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